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Job Ref:

Job Title:
Communications and Administrative Assistant

422,259 NOK per annum

Vacancy type:

Term Details:
Locally engaged contract



Embassy of Canada in Oslo, Norway

Closing date for applications:
14-08-2017 At midnight UTC+1 / GMT+1

Summary of position:
The Communications and Administrative Assistant (LE-05) provides administrative services to the CIAC Head and three officers; provides reception and client service for enquiries to CIAC, provides communications and advocacy support, liaises with relevant government and service providers to provide support for CIAC activities, assists with event and visit logistics, and performs other duties. The Communications and Administrative Assistant will report directly to the CIAC Head and will play a vital role in ensuring CIAC fulfils its mandate.

Essential qualifications:
Applicants must clearly demonstrate on their application that they meet all of the essential qualifications.

• University Degree

• Fluency in English (oral & written)

• Minimum 2 years of recent* experience working in an office with a strong focus on client service following standard office procedures.
• Experience with basic financial management and budgeting using spreadsheets.
• Experience in working with a range of computer applications.
• Experience using social media in a professional capacity
*Recent is defined as within the last four (4) years

Ability to:
• Communicate effectively both orally and in writing.
• Establish effective interpersonal relationships.
• Analyze and interpret information efficiently and according to established criteria.

Personal suitability:
• Demonstrated organizational ability, time management, multi-tasking, and priority-setting.
• Solid customer service skills: tact, diplomacy and patience.
• Professional integrity and good judgement.

Asset Qualifications:
Preference may be given to candidates who have the following asset qualifications:
• Previous experience working for an international public or private sector organization.
• Proficiency in French.
• Proficiency in Norwegian.
• Knowledge of Canada.
• Knowledge of Arctic-Northern related issues.
If candidates meet the factors listed in the asset qualifications they must also clearly demonstrate how they meet these factors in their covering letter.

Organizational Needs:

Operational Requirements:
• Willingness and ability to occasionally work outside regular working hours and/or weekends when required.
• Hours of work: 37.5 hours per week, 5 days per week.

Condition(s) of Employment:
• Able to obtain and maintain a Government of Canada Reliability Status Clearance (RS). Please note that the RS clearance must be maintained throughout your employment at the Embassy, a failure to do so may result in dismissal.
• Must have a valid work authorization for Norway.

Area of selection:
Open to applicants eligible to legally reside and work in Norway at the time of the application who meet all of the essential qualifications. The Canadian Government is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.

Important Notes:
• Candidates are also required to upload a CV and a covering letter. Applications which do not include all of the requested documents or information will be rejected.
• Candidates must demonstrate concisely in their cover letter how they meet the essential and asset qualifications
• Candidates are entitled to participate in the appointment process in the official language of their choice. They are asked to indicate their preferred official language in their application (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.
• Please note that some email systems may block emails from unknown users. Candidates should include an email address that accepts email from unknown users and regularly check their email, including junk mail.
• Candidates selected at the screening stage will be invited for further assessment. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• Please note that the Embassy of Canada in Oslo does not sponsor work permits directly or indirectly.
• The Embassy of Canada in Oslo does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• If candidates need any special assistance in terms of attending exams or interviews then please let us know during the application process.
• The results of this competition may also be used to establish an eligibility list of staff for similar openings at the Embassy of Canada in Oslo which might arise in the 12 months following the completion of this competition.
• If you have any questions at any stage of the process please send an email to

Sorry, this vacancy is closed.

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