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Job Ref:

Job Title:
Program Assistant

77,448 CHFper annum gross plus benefits.

Vacancy type:
Fixed term

Term Details:
2-year term at 37.5 hours per week (with possibility of renewal)



Geneva, Switzerland

Closing date for applications:
25-08-2017 At midnight UTC/GMT

Summary of position:
The locally-engaged Program Assistant at the Permanent Mission of Canada to the World Trade Organization in Geneva will provide administrative support to the Deputy Permanent Representative to the WTO and other officers which may include: budget monitoring, appointment setup, logistics for events, tracking and filing of documents, drafting correspondence, official document preparation, formatting and collating of legal submissions and other related duties.

Essential qualifications:
• Post-secondary diploma / Bachelor's degree in a relevant field or 5 year experience providing administrative support to multiple persons in an office environment.

• Fluency in English and French (oral and written).

• Minimum 2 years’ recent work experience* providing administrative support to multiple persons in an office environment;
• Experience in events and budget planning.

*Recent is defined as within the last 5 years.

• Strong knowledge of Microsoft Office (Word, Excel, Outlook).

• Ability to work within a changing environment;
• Ability to work under pressure;
• Strong interpersonal skills;
• Strong values and ethics;
• Attention to details.

Asset Qualifications:
Preference may be given to candidates who have the following asset:

• Experience in working for an International Organization/Company.

Organizational Needs:

Operational Requirements:
• Ability and willingness to work overtime as required;
• Ability to travel, both domestically and internationally, if required.

Condition(s) of Employment:
• Must be able to obtain and maintain a valid security clearance from the Government of Canada;
• Meet the medical requirement as defined by the employer;
• Candidates must have, and maintain, the right to work in Switzerland.

How to apply

• Please click on the link and complete the online application form. You are also required to upload your CV and a covering letter. Applications which do not include all of the requested documents or information will be rejected.
• Candidates must demonstrate concisely in their cover letter how they meet the essential and asset qualifications. Only candidates that meet all of the essential qualifications will be contacted and invited for further assessment.

Area of selection:
Open to individuals who are eligible to work in Switzerland. Those candidates holding visas not renewable in Switzerland will not be eligible to apply for this position. The Permanent Mission does not sponsor work permit applications. Candidates residing in Canada are not part of the area selection for this process.

Important Notes:
• Reference checks will be sought (please include three professional references with your application).
• An interview will be administered.
• A written test will be administered.
• Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).
• Candidates selected at the screening stage will be invited by email to attend an interview and/or a written examination.
• Reference checks will be sought for candidates that reach the final stage of the selection process.
• The Permanent Mission of Canada in Geneva, Switzerland does not reimburse any travel costs to and from interviews and for exams nor does it reimburse any relocation costs.
• The results of this competition may also be used to establish an eligibility list of staff for similar openings at the Permanent Mission of Canada in Geneva, Switzerland which might arise in the 18 months following the completion of this competition.

For any queries with regards to this staffing process please send an email to

Sorry, this vacancy is closed.

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