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Job Ref:

Job Title:
CSDP (Common Service Delivery Point) Contract and Procurement Officer (M/F)

50.862 euro annual gross + benefits

Vacancy type:

Term Details:
This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Belgium.



Brussels, Belgium

Closing date for applications:
08-02-2018 At midnight UTC+1 / GMT+1

Summary of position:
Under the general supervision of the Common Service Delivery Point (CSDP) Operations Manager, this position supervises Contracting and Procurement Assistants. This officer is responsible for the provision of procurement and contracting specialist advice and guidance and services for the acquisition of goods and services up to the delegated trade agreements thresholds signed by Canada as well as materiel management services to client missions; and the management of information and documentation of the services in accordance with established policies, guidelines and procedures.
Some of his responsibilities are to plan, organize and lead the development, implementation, monitoring and evaluation of regional procurement and contracting goods and services. He identifies and recommends the most appropriate procurement strategy to meet client requirements and coordinates such contracting vehicles with the appropriate client group in the CSDP network, in consultation with HQ Center of Expertise (CoE) as applicable. He prepares the documentation for clients such as Request for Information (RFI), Request for Proposal (RFP), Request for Quote (RFQ) and Request for Standing Offer (RFSO) and reviews and provide feedback on Statement of Work ( SoW) and solicitation documentation. He acts as the Regional Contract Review Board (RCRB) Secretary in accordance with the RCRB’s terms of Reference. He reviews and presents procurement cases and documentation to the RCRB for approval, takes the follow-up action required by the Board and ensures full recordkeeping compliance for contracting audit purposes. Provides training to mission clients of the network and members of the RCRB.

Essential qualifications:
Candidates will initially be screened based on the essential qualifications in relation to education, experience and languages.

Candidates must demonstrate clearly in their cover letter how they meet each of the Language, Education and Experience qualifications. It is not sufficient to simply state responsibilities. They must also demonstrate and explain how they meet each experience criteria, not simply list the criteria they meet.

Ability to communicate effectively* in English and French (reading, writing, speaking).

*Effective communication is considered to be the equivalent to B2 level per the European language framework.


A university or post-secondary degree in science, engineering, commerce, business administration or a similar subject or an acceptable combination of education, training and experience.

At least three (3) years of significant experience within the last seven (7) years performing each of the following activities :
. Procurement experience such as creating and amending contracts, developing issuing competitive solicitations, managing contracts.
.Experience working in a high paced professional office environment.
.Using various word processing, data management and email software or systems such as Microsoft Suite.
.Experience using SAP or another software to create purchase orders (POs) and contracts or management of materiel or assets in inventory and warehousing.
.Providing advice and guidance to clients.

Operational knowledge of procurement or supply chain management
Abilities :
. Ability to communicate effectively (both oral and written) in English and in French.
. Ability to effectively manage staff.
. Ability to negotiate and successfully resolve disputes.
. Ability to manage priorities and to meet deadline.
. Ability to analyse requirements and issues in order to make appropriate recommendations
.Ability to work in a team environment

Personal suitability:
. Adaptability
. Demonstrating integrity and respect
. Thinking things through
. Attention to detail
. Showing initiative and being action-oriented
. Client Service Orientation

Asset Qualifications:
Preference may be given to candidates who have the following asset qualifications. Candidates must also clearly demonstrate how they meet these factors in their cover letter.
. Experience in management of materiel
. Experience with procedures of materiel disposal
. Experience in assessment and planning
. Experience in acquisition
. Experience in managing and contract close out.
. Knowledge and ability to interpret technical terms for specialty maintenance contracts for chancelleries and official residences.

Organizational Needs:
This position may require very occasional travel abroad. The successful candidate must have and maintain a valid passport.

Operational Requirements:
• Overtime may be required occasionally;
• Normal Hours of work: 37.5 hours / week (Monday to Friday).

Condition(s) of Employment:
To reside and be legally authorized to work and live in Belgium at the time of employment offer is issued; and for the duration of the employment.

To be able to obtain and maintain an enhanced reliability and security clearance of the Government of Canada including a criminal record and financial check.
Candidates who hold visas, electronic A-cards or non-renewable documents, such as student visas, cannot apply for this job, unless they are exempted from the obligation to obtain a work permit.

Area of selection:
This position is open to applicants who have the legal right to reside and work in Belgium upon applying, who meet all of the essential requirements stated below, and whose applications are received by the closing date. (See “conditions of employment” and “important notes” section for additional details).

Important Notes:
How to apply:
• Please follow the link and complete the online application form. Candidates are also required to upload a CV and a covering letter. They are also required to upload any document (i.e. copy of passport, proof of identity with photograph issued by the authorities of a State or other document) proving that they have legal right to reside AND work in Belgium upon applying for the position. Applications which do not include all of the requested documents or information will be rejected. Paper applications or applications directly sent to BRU RH e-mail address are not accepted and will not be taken into consideration.
• Candidates must demonstrate concisely in their cover letter how they meet each requested experience criteria and asset qualifications if applicable.

Important notes:
• Candidates are entitled to participate in the selection process in one of the two Canadian official languages (French or English).
• Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).
• Candidates selected at the screening stage will be invited for further assessment. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.
• Proof of educational qualifications will be required during the process.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• Please note that the Embassy of Canada in Brussels does not sponsor work permits directly or indirectly.
• The Embassy of Canada in Brussels does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in terms of attending exams or interviews are asked to communicate their requirements to at the moment of application.
• The results of this competition may also be used to establish an eligibility list of staff for similar openings at any of Canada’s diplomatic missions in Brussels, which might arise in the 12 months following the completion of this competition.
• Questions may only be asked by e-mail through the following address :

Sorry, this vacancy is closed.

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