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Job Ref:

Job Title:
Common Services (CS) Officer Competition # 524

Rs. 1,102,737/- per annum (non-negotiable)

Vacancy type:

Term Details:
Indeterminate (Full time)



Consulate General of Canada, Mumbai

Closing date for applications:
19-12-2017 At midnight UTC+1 / GMT+1

Summary of position:
Reporting to the Consulate General's head of administration, this position is the Consulate’s primary point of contact for all administrative services provided internally or through collaboration with the regional office in Delhi. It supervises one or more administrative staff.

The position is accountable for the provision of administrative services to the staff at the Consulate General in Mumbai, as well as the coordination of requests to the regional office in Delhi. It is responsible for the delivery more than one of the following common services: financial, human resources, property and facilities management, material management and procurement; and the management of information and documentation of the service(s) in accordance with established policies, guidelines and procedures.

Essential qualifications:
Mandatory Screening Qualifications:

Education: University degree from a recognized college.

Language: Fluency in English and Hindi (oral & written).

Experience: Minimum 4 years (within the past 7 years) of recent and relevant experience in an Indian or international organization in the following areas:

a) Demonstrated experience in providing hands-on expertise for a combination of administrative service functions including finance, contracting and budgeting;
b) Experience in supervision. This includes supervising others directly and/or overseeing work by others who do not necessarily report to you; experience in conducting performance evaluations

Computer Skills: MS-office (including Word, Excel, PowerPoint), MS Outlook, Internet.

Mandatory Rated Qualifications:

•Knowledge of Finance procedures and budget planning
•Knowledge of Property Management
•Know ledge of Human Resources
•Knowledge of Material Management
•Basic knowledge of Procurement
•Knowledge of Security related issues for an International Organization
•Knowledge of office procedures

•Ability to accurately prepare charts, tables and plans in Word and Excel
•Ability to monitor and manage budgets
•Ability to grasp/understand complex administrative principles and implement them as per the established criteria
•Ability to plan, assign, coordinate, and manage the work and performance of subordinates
•Ability to coordinate conflicting priorities within tight deadlines and meet work targets in a fast paced office environment
•Ability to analyse client needs and provide recommendations to supervisor for long range planning

Personal Suitability:
•Effective Interactive Communication
•Professional Integrity
•Adaptability & Flexibility
•Team work
•Client Service

Asset Qualifications:
Candidates are encouraged to indicate how they meet the following criteria, where applicable:

•Knowledge of French
•Knowledge of Marathi
•Demonstrated experience in managing large, complex property projects

Organizational Needs:

Operational Requirements:

•Meet all of the mandatory screening qualifications and mandatory rated qualifications stated below
•Have independent work authorization in India

Condition(s) of Employment:
The appointment of the successful candidate will be subject to a Reliability Check (RC) obtained by the Management. To conduct the Reliability Check (RC), the candidate will have to submit the following documents on being selected by the mission.

•Police clearance certificate (Character Certificate)
•Letter of recognition from your bank stating your name, years of client service and your address
•Professional and educational certificates and mark sheets (i.e., academic transcripts)

**Candidates must be available to work overtime and travel, as and when required**

Area of selection:
All employees of the High Commission of Canada and Canadian missions in India; Individuals who are currently residing & eligible to work in India; Spouses/Dependants of Canada-based staff

Important Notes:
All applications will be carefully reviewed against the mandatory screening requirements and mandatory rated qualifications of the job. Please submit a cover note with your candidature, clearly indicating how you meet the screening requirements. Failure to do so will result in the rejection of your application.

Candidates screened in will be contacted for further assessment, including: a personal interview with a series of questions designed to evaluate each applicant’s knowledge, abilities, competencies and personal suitability for the position. In addition, tests may be conducted to assist the selection board in assessing the applicant’s qualifications, skills and language ability. Reference verifications shall be conducted as a part of the hiring process.

The results of this competition may also be used to establish an eligibility list to staff similar openings at the Consulate General which may arise in the twelve (12) months following the completion of this competition.

Note that the candidates will only be contacted through the email provided in their application. Please check your mailbox regularly for any information.

For more information about this position please open the following documents:

Sorry, this vacancy is closed.

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