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Job Ref:
2074

Job Title:
Common Services (CS) Assistant Competition # 525

Salary:
Rs. 605,232 per annum (non-negotiable)

Vacancy type:
Indeterminate

Term Details:
Indeterminate (Full time)

Level:
Assistant

Classification:
LE05

Location:
Consulate General of Canada, Mumbai

Closing date for applications:
19-12-2017 At midnight UTC/GMT

Summary of position:
Reporting to the Administrative (Common Services) Officer, the incumbent is accountable for the provision of administrative support services at the Consulate General In Mumbai and the coordination of regionalized common services requests from the mission to the regional office in DELHI.

Responsible for the provision of documents, information and a variety of administrative services in support of more than one of the following areas: finance, human resources, materiel management, procurement, contracting, property and facilities management processes.

Essential qualifications:
Mandatory Screening Qualifications:

Education: Government recognized University degree in any discipline;

Language: Fluency in English and Hindi (oral & written).

Experience: At least three (3) years of recent (within the past five (5) years), relevant work experience in the following areas in a similar position for a corporate or Government office:

•in providing general administrative duties including logistics/hospitality management and financial processes such as preparing and reviewing travel/expense claims, reviewing expense bills and preparing invoices
•in providing front-line client service in person in a professional environment

Computer Skills: MS-office (including Word, Excel, PowerPoint), MS Outlook, Internet.

Mandatory Rated Qualifications:

Knowledge:
•Knowledge of administrative and office procedures;
•Knowledge basic financial procedures;
•Knowledge of event and visit management.

Ability:
•Ability to accurately prepare charts, tables, letters & reports;
•Ability to edit and format documents;
•Ability to research, analyze and evaluate information effectively;
•Ability to coordinate conflicting priorities within tight deadlines and meet work targets
•Assist with the organization and implementation of multiple events

Personal Suitability:
•Professional Integrity
•Effective Interactive Communication
•Adaptability & Flexibility
•Focus on quality & detail
•Initiative
•Client service
•Judgement
•Teamwork


Asset Qualifications:
Candidates are encouraged to indicate how they meet the following criteria, where applicable:

•Knowledge of French
•Knowledge of Marathi
•Demonstrated experience in assisting with Property Management for large complex projects


Organizational Needs:
NA

Operational Requirements:
ALL APPLICANTS MUST:
•Meet all of the mandatory screening qualifications and mandatory rated qualifications stated below
•Have independent work authorization in India

Condition(s) of Employment:
The appointment of the successful candidate will be subject to a Reliability Check (RC) obtained by the Management. To conduct the Reliability Check (RC), the candidate will have to submit the following documents on being selected by the mission.

**Candidates must be available to work overtime as and when required**

•Police clearance certificate (Character Certificate)
•Letter of recognition from your bank stating your name, years of client service and your address
•Professional and educational certificates and mark sheets (i.e., academic transcripts)

**Successful candidate must be available to start within 30 days of offer.
Candidates must be available to work overtime as and when required**

Area of selection:
All employees of the High Commission of Canada and Canadian missions in India; Individuals who are eligible to work in India; ; Spouses/Dependants of Canada-based staff

Important Notes:
All applications will be carefully reviewed against the mandatory screening requirements and mandatory rated qualifications of the job. Please submit a cover note with your candidature, clearly indicating how you meet the screening requirements. Failure to do so will result in the rejection of your application.

Candidates screened in will be contacted for further assessment, including: a personal interview with a series of questions designed to evaluate each applicant’s knowledge, abilities, competencies and personal suitability for the position. In addition, tests may be conducted to assist the selection board in assessing the applicant’s qualifications, skills and language ability. Reference verifications shall be conducted as a part of the hiring process.

The results of this competition may also be used to establish an eligibility list to staff similar openings at the Consulate General which may arise in the twelve (12) months following the completion of this competition.

Note that the candidates will only be contacted through the email provided in their application. Please check your mailbox regularly for any information.



For more information about this position please open the following documents:



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