Government of Canada
Symbol of the Government of Canada

Government of Canada



  1. Home
  2. >
  3. Our Office
Job Ref:

Job Title:
Senior Administrative Assistant to the Deputy Head of Mission (Deputy Consul General)

$62,602 USD (plus benefits)

Vacancy type:

Term Details:
Indeterminate. This competitive staffing process will be used to create an eligibility list of qualified candidates for this position and similar positions with various tenures, including indeterminate, term and/or assignment/transfer at the Consulate General of Canada in New York, which might arise in the 12 months following the completion of this competition. When you submit your application, you must specify all types of employment tenures for which you wish to be considered, e.g., indeterminate, term, and/or assignment/transfer. Open to: • Persons living in the tri-state area of New York. • Employees of the Embassy of Canada in Washington, D.C and Employees of any Canadian Mission in the US. Relocation will not be paid in any circumstance. All applicants must: • Meet all of the Essential Requirements stated below. • Currently reside in the U.S. • Have independent work authorization in the U.S. and status in accordance with U.S. protocol directives for foreign missions. • Submit resumes and cover letters by the closing date. A one page cover letter must specify, using concrete examples, how you meet the essential requirements for this position.



Consulate General of Canada - New York

Closing date for applications:
19-01-2018 At midnight UTC+1 / GMT+1

Summary of position:
This is an exciting opportunity to work with the Canadian Consulate General in New York (CNGNY) - a modern organisation that focuses on its core business in the deployment of a range of programs and provision of key services to Canadians in a timely, cost-effective manner. The Canadian Consulate General in New York is seeking a candidate who is innovative, skilled, and ready to work in a dynamic and fast paced environment.

Under the general direction of the Deputy Head of Mission (Deputy Consul General), the administrative Assistant manages the Deputy Consul General’s office and office communications; coordinates the Deputy Consul General’s agenda, briefing notes, representational events and travel and protocol arrangements; provides financial and accounting services to the Deputy Consul General by managing the budget, travel and hospitality accounts, and verifying invoices/arranging payment.

Essential qualifications:
Candidates must demonstrate clearly how they meet the Education and Experience requirements listed below:

Bachelor’s degree from an accredited college or university.

• A minimum 3 years' experience in an administrative role supporting an executive(s) in a private or public sector organization and;
• Recent experience working in a high-intensity environment within a complex corporate or public sector organization;
• Recent experience in providing financial and expense reporting support services and forecasting of resource requirements;
• Recent experience in developing relationships with executive clients and their executive support associates;
• Recent experience using the following software: MS Office (Word, Excel, PowerPoint, Outlook); and
• Recent experience organizing meeting and events.

Asset Qualifications:

Organizational Needs:
Candidates who meet the Education and Experience requirements will be assessed on the following qualifications. The assessment may be a written test, an interview, an in-basket exercise, a skills test, or any combination of these methods.

• Knowledge of the Government of Canada and its key players, its international mandate, objectives and priorities, including Canadian priorities in the US;
• Knowledge of U.S government and corporate structures;
• Proficient in MS Office applications including: Word, Excel, Power Point, and Outlook and internet research.

• Ability to establish and maintain relationships with partners, colleagues, the offices of senior officials in external organizations and vendors;
• Ability to communicate effectively and accurately in English (oral and written), including the ability to prepare professional documents such as briefs, scenarios, reports, correspondences and budgets;
• Ability in researching, compiling, collating and analysing information;
• Ability to create high impact presentations, using up to date graphics and methods;
• Ability to assist with overseeing daily activities of staff members;
• Ability prioritize and organize schedules, agendas, representational events and logistical arrangements for travel, visits and events;
• Ability to establish priorities and work independently in an efficient manner and;
• Ability to work in a fast-paced environment and to manage several priorities at the same time with attention to detail.

Personal Suitability:
• Professionalism with strong interpersonal skills;
• Adaptability and flexibility;
• Client focus;
• Punctual and reliable;
• Sound judgement; and
• Integrity.

Operational Requirements:
Hours of work:
The successful candidate must be willing to frequently work overtime on short notice, evenings and weekends on occasion when required.

Travel with this position is rare but may be required.

Condition(s) of Employment:
• The successful candidate will be required to obtain Government of Canada Reliability Status (RS) which includes a criminal and credit background check.
• Have independent work authorization in the U.S. and status in accordance with U.S. protocol directives for foreign missions.

Area of selection:
Open to persons living in the tri-state area of New York.

Important Notes:
The staffing process will consist of a review of all applications to ensure that applicants meet the essential requirements. Please note that failure to meet any of the essential requirements eliminates candidates from further consideration in the competition. Only those applicants who meet the essential requirements will be contacted by the Human Resources Section for an interview or other form of assessment designed to evaluate each applicant's knowledge, abilities and personal suitability for the position (Rated Requirements). All candidates are required to show proof of legal status to live and work in the US.

The Consulate General offers a competitive salary, generous leave and a strong benefits package to include medical, dental, long term disability, and a retirement savings plan to name a few.

The Consulate General is committed to conducting inclusive, barrier-free selection processes.

For more information about this position please open the following documents:

Sorry, this vacancy is closed.

Primary navigation