Government of Canada
Symbol of the Government of Canada

Government of Canada



  1. Home
  2. >
  3. Our Office
Job Ref:

Job Title:
Foreign Policy and Diplomacy Service (FPDS) Program Assistant

4,337,172 to 4,896,204 Hungarian Forint (HUF) gross with other benefits

Vacancy type:



Budapest, Hungary

Closing date for applications:
11-02-2018 At midnight UTC+1 / GMT+1

Summary of position:
Under the general supervision of the Political Counsellor, the position supports the delivery of the FPDS program for all countries of accreditation of the Embassy of Canada in Budapest by:

1. providing general administrative support for the efficient and effective operation of the FPDS program, including by providing administrative support to the Political Counsellor and other members of the program;
2. providing administrative, logistics and team support for the delivery of the Canada Fund for Local Initiatives (CFLI) and other mission-specific programs or funds;
3. organizing logistics, public relations (including social media) and financial aspects of events organized by the FPDS program and facilitating communication with stakeholders; and
4. carrying out other duties as required.

Essential qualifications:

• Bachelor's degree or higher from a recognized university; or
• An equivalent combination of education and training related to the position
(Diploma, degree or transcripts may be requested)

• Fluency in English C1 (oral & written) per the Common European Framework of Reference for Languages.
• Fluency in Hungarian C2 (oral & written) per the Common European Framework of Reference for Languages.
• Good level of French B2 (oral & written) per the Common European Framework of Reference for Languages.

Minimum of 2 years work experience (in the last 10 years) in any four of the following areas listed below:

 Budgeting or financial management
 Event planning and logistics
 Project or program management
 Client relations or service
 Administration service
 Oral communication and written correspondence
 Research and compilation of background material on political and economic issues
 Monitoring or management of social media outlets (e.g. Facebook and Twitter) and drafting entries

• Good knowledge of computer applications, including Microsoft Outlook, Word, and Excel
• Knowledge of social media outlets, particularly Twitter and Facebook
• General knowledge of the Government of Canada, including its key foreign policy priorities
• Knowledge of general administration procedures and practices
• Knowledge of basic financial processes

• Adaptability/Flexibility
• Teamwork and cooperation
• Client focus
• Focus on quality and detail
• Work independently with limited instruction
• Plan, set priorities and organize of day-to-day tasks and deliverables
• Communicate clearly, concisely and effectively, both orally and in writing
• Ability to demonstrate strong values and ethics

Asset Qualifications:
Preference may be given to candidates who have the following asset qualifications:
• Previous experience in a Diplomatic, Governmental or Public Sector environment
• Previous experience working as a program assistant or executive assistant
• Fluency in French C1 or C2 (oral & written) per the Common European Framework of Reference for Languages.
• Language capacity in Slovene, Bosnian, Croatian or Serbian
If candidates meet the factors listed in the asset qualifications they must clearly demonstrate how they meet these factors in their covering letter.

Organizational Needs:

Operational Requirements:
• Overtime may be required occasionally
• Travel may be required occasionally
• Hours of work:
o Monday-Thursday: 08:00-16:30 (or 08:30-17:00)
o Friday: 08:00 - 13:30 (or 08:30-14:00)

Condition(s) of Employment:
• Any job offer is subject to receipt of satisfactory references and the ability to obtain and maintain an Enhanced Reliability security clearance (including a criminal record and credit record)
• Proof of right to work in Hungary

How to apply
• Please click on the link and complete the online application form. Candidates are also required to upload a CV and a covering letter. Applications that do not include all of the requested documents or information will be rejected.
• Candidates must demonstrate concisely in their cover letter how they meet the essential and asset qualifications.
• Applications must be completed in English and/or French. Any applications in Hungarian only will not be considered.

Area of selection:
This position is open to individuals who are eligible to work in Hungary, who meet all of the essential requirements stated below, and whose applications are received by the closing date. The Canadian Government is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.

Important Notes:
• Candidates are entitled to participate in the appointment process in the official language of their choice. They are asked to indicate their preferred official language in their application (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).
• Candidates selected at the screening stage will be invited for further assessment. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• Please note that the Embassy of Canada in Budapest does not sponsor work permits directly or indirectly.
• The Embassy of Canada in Budapest does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• If candidates need any special assistance in terms of attending exams or interviews then please let us know during the application process.
• The results of this competition may also be used to establish an eligibility list of staff for similar openings at the Embassy of Canada in Budapest, which might arise in the 12 months following the completion of this competition.
• If you have any questions at any stage of the process please send an email to

Sorry, this vacancy is closed.

Primary navigation