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Job Ref:
2168

Job Title:
Program Assistant, Public Service and Procurement Canada (PSPC)

Salary:
$57,827 USD plus benefits

Vacancy type:
Indeterminate

Term Details:
Indeterminate. This staffing process may be used to create an eligibility list of qualified candidates for this position and similar positions with various tenures, including indeterminate, term, assignment/ transfer, and acting opportunities at the Embassy.

Level:
Assistant

Classification:
LE-06

Location:
Embassy of Canada, Washington, D.C.

Closing date for applications:
14-02-2018 At midnight UTC/GMT

Summary of position:
The Embassy of Canada in Washington, D.C. is seeking to hire a Program Assistant to provide key administrative support services to the Public Service and Procurement Canada –Washington Office.

The Program Assistant is responsible for the management of administrative support services to the Director General/Minister and Director/Counsellor of Public Service and Procurement Canada (PSPC) , including financial administration and maintenance of the budget, as well as making travel arrangements and preparing travel claims; managing all incoming correspondence to the Minister’s office; assisting the Section staff in their representational functions by organizing visits/events and other official functions, as well as preparing guest lists, arranging catering services, creating invitations, and receiving RSVPs; developing and maintaining effective relationships to liaise with officers in other Sections in the Embassy, US/Canadian government agencies and officials at other Embassies to obtain and provide information, advice, and assistance; providing research, analysis, and report writing; managing electronic and paper-based filing systems; and arranging the procurement and maintenance of necessary equipment, office supplies, and support materials. Given the nature of the Office’s responsibilities, the incumbent may also need to support the process to procure goods and services under the U.S. Foreign Military Sales Program and assist with official visit programs.

Essential qualifications:
Candidates must demonstrate clearly how they meet the Education and Experience requirements listed below:

EDUCATION:
A degree from an accredited university or college; or an acceptable combination of relevant experience, education, and training.

EXPERIENCE:
• Three years or more of experience in office management in a complex automated environment, including providing administrative support to a senior official;
• Experience in financial administration and the preparation of reports;
• Experience in records management;
• Extensive experience using Microsoft Office Suite, e.g., Word, Excel, Outlook;
• Experience in setting up visits and organising events; and
• Experience providing policy /procedure- oriented research and creating draft reports.

Asset Qualifications:
Desirable Requirements:
• The ability to work in French would be an asset.
• Knowledge of Public Works and Government Services Canada and the role of the PWGSC-Washington office.

Organizational Needs:
All applicants must:
• Have independent work authorization in the United States and status in accordance with United States protocol directives for foreign missions.
• Reside in the United States.
• Meet all of the Essential Requirements stated below.
• Submit resumes and cover letters by the closing date. The covering letter must:
 Demonstrate how you meet the essential requirements under language, education and experience;
 Confirm residency in the United States;
 Confirm independent work authorization in the United States.
Note: Failure to provide any of the information required above will result in your application being rejected. All communication relating to this process, including email correspondence may be used in the assessment of qualifications.

Operational Requirements:
Rated requirements:
Candidates who meet the Education and Experience requirements will be assessed on the following qualifications. The assessment may be a written test, an interview, an in-basket exercise, a skills test, or any combination of these methods.
KNOWLEDGE:
• Knowledge of financial, contracting, records management, and human resources policies and procedures in a government context
• Knowledge of Canadian Government financial, contracting, records management, and human resources policies and procedures; and
• Knowledge of information management.

ABILITIES:
• Communicate effectively in English, both orally and in writing;
• Manage the office of a senior Embassy official, dealing tactfully with highly sensitive and confidential information;
• Work with MS Office suite software, e.g., Excel, Word, Outlook, demonstrating strong IT skills;
• Provide client service in person, by telephone, and electronically;
• Research, analyze and evaluate information effectively;
• Provide briefings and prepare material for presentations and financial reports;
• Plan and organize work with attention to details;
• Set priorities and meet deadlines;
• Work independently when required or as a team member; and
• Take initiative to identify and solve problems.

PERSONAL SUITABILITY:
• Effective interpersonal skills;
• Sound judgement;
• Discretion: handle sensitive and confidential information on a need-to-know basis;
• Flexibility; and
• Client-service oriented.
• Organized

Condition(s) of Employment:
Language requirement:
English (The ability to work in French would be an asset.)

Condition of employment (must be met):
• Eligibility for a Government of Canada Reliability Status which includes a criminal and credit background check; and
• Independent work authorization in the United States and status in accordance with U.S. protocol directives for foreign missions.

Area of selection:
Persons living in the Washington Metropolitan area. Employees of the Embassy of Canada in Washington, D.C. Employees of any Canadian Mission in the United States. Relocation will not be paid in any circumstance. • Spouses and dependents of Canada-based staff at the Embassy of Canada in Washington, D.C.

Important Notes:
Selection procedure:

The staffing process will consist of a review of all applications to ensure that applicants meet the essential requirements. Failure to meet any of the essential requirements eliminates candidates from further consideration in the competition. Only those applicants who meet these will be contacted by the Human Resources Section for an interview or other form of assessment of the Rated Requirements.

The assessment may include an interview, a written test and other tests that will consist of a series of questions designed to evaluate each applicant's knowledge, abilities and personal suitability for the position.
The Embassy offers a competitive salary, generous leave and a strong benefits package to include medical, dental, long term and short term disability, and a retirement savings plan to name a few.

The Embassy is committed to conducting inclusive, barrier-free selection processes.
Method of application:

Please apply online at:
http://www.wfca-tpce.com/vacancyView.php?requirementId=2168&source=PO

In completing their applications, candidates will confirm that they meet all the essential requirements and take care to relate their work experience to the position description and preference of position interested.
Hours of work:
Normal hours of work for this position are in accordance with the Terms and Conditions of Employment for Locally Engaged Staff (LES) in the United States of 37.5 hours per week. The incumbent will be required to work overtime on an as-needed basis.




For more information about this position please open the following documents:



Sorry, this vacancy is closed.

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