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Job Ref:

Job Title:
Registry Supervisor, Migration Section

RMB 179,344 (before tax and employee social insurance contributions; 13th month bonus and employer social insurance contributions are paid on top of the gross salary; salary is non-negotiable)

Vacancy type:




Closing date for applications:
28-02-2018 At midnight UTC/GMT

Summary of position:
Under the general supervision of a Canadian based employee, the incumbent manages the operation of the Registry team; controls and coordinates the electronic and paper file creation process for applications; controls and coordinates the file management system for the Migration Section, including archiving and file destruction; coordinates the production of records for purposes such as judicial review and access to information; ensures that all incoming and outgoing correspondence is handled efficiently and appropriately; selects, trains and usually supervises 15 registry staff or more; compiles and collates data and statistical information needed for efficient program operations and for special projects; performs other duties as required.

Essential qualifications:
• Minimum Bachelor’s Degree from a recognized university

• High Proficiency in English (reading, writing, listening and speaking)

• Minimum two (2) years of experience in client service
• Experience working on a PC in a network environment, including experience using word processing and spreadsheet applications

• Ability to effectively lead and direct staff
• Ability to work in a fast-paced office environment with competing priorities
• Ability to effectively plan and organize work flow
• Ability to adapt quickly to procedural and technological changes
• Ability to work with minimum supervision

Personal suitability:
• Interpersonal Relations and Respect – Effective Use of Empathy
• People / Team Leadership - Creates environment for team effectiveness
• Initiative - Plans ahead
• Effectiveness / Achievement Orientation - Implements innovative solutions
• Effective Interactive Communication – Communicating for maximum results
• Commitment to Public Confidence – Takes action to uphold or protect organizational integrity

Asset Qualifications:
• Proficiency in Mandarin (reading, writing and speaking)

• Six (6) months or more of work experience in supervising staff in an international milieu in the past 5 years
• Experience working in a visa office

• Knowledge of Canadian visa office operations
• Knowledge of IRCC electronic processing system (GCMS)

Organizational Needs:

Operational Requirements:
• Ability and willingness to work overtime on short notice as required
• Able to travel domestically and internationally as required

Condition(s) of Employment:
• Ability to obtain and maintain a valid working authorization in China. Per Chinese regulations, the Embassy / Consulates can only facilitate working visas for Canadian citizens
• Ability to obtain and maintain a valid “Reliability Status” security clearance

Area of selection:
This position is open to external applicants residing in China who are able to work or to obtain a work permit in China and employees occupying an indeterminate or term position in China Missions who meet all of the essential qualifications and whose applications are received by the closing date. Short-listed candidates should be able to participate in tests and/or interview in Beijing at own expense. The successful candidate will be required to relocate to Beijing at their own expense.

Important Notes:
Please be advised that applications through email will NOT be considered, you must apply using the online application.

We are seeking high quality written applications to establish a shortlist for further testing. Your application must include an Application Letter, your Curriculum Vitae in English.

Your Application Letter should indicate why and how you meet the mandatory requirements as listed under: the Area of Selection; Education; Language, Experience, Abilities/skills and Personal suitability.

Please be advised that incomplete applications will not be considered.

Anticipated timeline: Tests and interviews will be held in March 2018. Position is expected to be filled before the end of May 2018.

If you are selected to further assessment, you will be required to provide a copy of your bachelor’s diploma (and any subsequent degrees obtained an listed in CV) and a copy of your identification proving the ability to work in China or to obtain a work permit in China (i.e., your ID card / passport / work permit, etc.) when you come to the test.

The results of this competition may also be used to create an eligibility list to staff similar openings of either indeterminate or term duration which may arise at the Embassy.

We thank all applicants for their interest. Please ensure that you provide appropriate contact information so that you can be easily reached (e-mail, phone, mobile, etc.)

If you have any questions, please send email to

For more information about this position please open the following document:

Sorry, this vacancy is closed.

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