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Job Ref:

Job Title:
Migration Program Clerk

Starting annual salary PLN 66,854 (gross)

Vacancy type:
Fixed term

Term Details:
12 month term (with possibility of extension or indeterminate employment)



Warsaw, Poland

Closing date for applications:
25-02-2018 At midnight UTC/GMT

Summary of position:
Under the general supervision of the Migration Program Manager or of the Migration Officer, the Migration Program Clerk will

• assist with the processing of permanent and temporary resident applications by entering and validating information into the departmental on-line systems, reviewing applications and documents, researching internal and external sources to support information gathering for the processing of the file or application and to support program integrity, drafting correspondence, requesting documents, responding to clients’ inquiries and printing status granting documents, receiving and taking action on correspondence, managing documentation by destroying old applications, returning documents, making photocopies and putting files away;
• maintain filing systems, use internal systems and access departmental websites to search or track information, utilize office equipment such as a computer, a photocopier, scanners, fax machines, specialized printers, biometric capturing equipment, and telephones;
• translate and interpret written and verbal information as required; and
• perform other duties as required.

Essential qualifications:
Candidates must demonstrate in their cover letter and CV how they meet the essential and asset criteria related to education, language, experience and knowledge.

• Completion of a secondary school (a secondary school diploma).

• Fluency in English (oral & written).

• At least one year of *recent work experience in an administrative position in a commercial, industrial or governmental establishment.

* Recent is defined as within the past five years.

• Knowledge of Microsoft Office software (Word, Excel and Outlook).

• Ability to prioritize, plan and to organize workflow.
• Ability to learn and to use new software.
• Attention to detail.
• Effective interactive communication.
• Ability to analyze and evaluate information.
• Professional integrity.
• Initiative.
• Judgement.
• Awareness of values & ethics in the workplace.

Asset Qualifications:
Preference may be given to candidates who have the following asset qualifications:

• Knowledge of one or more of the following languages: Polish, French, Russian, Ukrainian, Arabic.

• At least six months of work experience in an embassy, in a position that requires the use of computer systems to manage cases, record and track financial transactions and/or generate and track interactions with clients.

NB: if candidates meet the factors listed in the asset qualifications, they must clearly demonstrate that in their cover letter.

Organizational Needs:

Operational Requirements:
• May be required to travel on occasions, including for events and training courses.
• May be required to work overtime, weekends and after normal working hours on occasions.

Hours of work: Normal working week 37.5 hours (7.5 hours per day).

Condition(s) of Employment:
• Any job offer is subject to receipt of satisfactory references and the ability to obtain and maintain a Reliability security screening (including a criminal record and credit check).
• Proof of right to work in Poland and copies of educational qualifications will be required at the interview stage of the process.
• A labour medicine certificate will be required.

How to apply:
• Please click on the apply button below and complete the online application form. Candidates are also required to upload a CV and a covering letter prepared either in English or the French language. Applications which do not include all of the requested documents or information will be rejected.
Candidates must demonstrate concisely in their cover letter how they meet the essential and asset qualifications.

Area of selection:
Opened to Individuals who are legally allowed to work in Poland and who meet all of the essential requirements stated below, and whose applications are received by the closing date. Candidates should bear in mind that a physical presence will be required during the assessment stages. The Canadian Government is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit. All employee activities will be governed by the Government of Canada’s Code of Values and Ethics.

Important Notes:
• Candidates are entitled to participate in the appointment process in the official language of their choice. They are asked to indicate their preferred official language in their application (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).
• Candidates selected at the screening stage will be invited for further assessment. Methods of assessment may include, but are not limited to, a written examination, and/or an oral interview.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• If candidates need any special assistance in terms of attending interviews or participating in the interview process, please let us know whilst making the application.
• The Embassy of Canada in Poland does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Please note that the Embassy of Canada in Warsaw, Poland does not sponsor work permits directly or indirectly.
• A pool of qualified candidates with a 12-month validity will be established to staff future vacancies.
• If you have any questions at any stage of the process, please send an email to: .

Sorry, this vacancy is closed.

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