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Job Ref:

Job Title:
Payroll Administrator (Anticipatory)

$57,827 USD plus benefits

Vacancy type:

Term Details:
This staffing process may be used to create an eligibility list of qualified candidates for this position and similar positions with various tenures, including indeterminate, term, assignment/ transfer, and acting opportunities at the Embassy



Embassy of Canada, Washington, D.C.

Closing date for applications:
04-06-2018 At midnight UTC/GMT

Summary of position:
Under general supervision of the Common Service Officer, the Payroll Administrator performs and oversees payroll and payroll administration functions for locally engaged staff in Washington, D.C. and throughout the United States network: by analyzing, preparing, and inputting payroll data, and preparing reports for management, such as those indicating gross payroll, tax deductions, and benefit deductions. He /she provides accounting and reconciliation support for benefits administration and compiles financial information related to the mission budget.  Other duties may include providing administrative support for the LES Human Resources Portal, as well as working on special/cyclical projects aligned with HR program objectives.

The incumbent develops and maintains effective liaison with clients in other sections of the Embassy and clients in other Missions throughout the United States in order to obtain and provide information, advice, and assistance. Extensive Excel experience, attention to detail and accuracy, and a dependable and flexible approach to work will be critical to success in the role.

Essential qualifications:
Language requirement:
English (The ability to work in French would be an asset.)


A degree from an accredited college or university in business, HR, or a related field; OR an acceptable combination of education, training, and work experience related to the duties and specific areas of competence required by the position.


• At least three (3) years of experience working with financial and administrative processes and procedures in a large, complex corporate or government office;
 Experience with large payroll systems and related software programs;
 Experience in HR benefits reconciliation in a government or corporate environment; and
 Extensive experience using Microsoft Office, with advanced skills in Excel.

Asset Qualifications:
The ability to work in French would be an asset.

Accounting, PHR/SPHR or CEBS certification would be an asset.

Experience with ABRA would be an asset.

Organizational Needs:

Operational Requirements:
Candidates who meet the Education and Experience requirements will be assessed on the following qualifications. The assessment may be a written test, an interview, an in-basket exercise, a skills test, or any combination of these methods.


• Knowledge of general HR principles, including but not limited to, basic payroll calculations including salaried and hourly employees, laws relating to payroll legislation and regulations, general familiarity with HR policy, accepted best practices, and business processes, as well as internal monitoring and reporting;
• Knowledge of accounting IT systems, such as SAP;
• Knowledge of benefits reconciliation and administration; and
• Knowledge of and proficiency in Microsoft Office.


• Communicate Human Resources and payroll information effectively both orally and in writing to clients and technical colleagues;
• Demonstrate ability to process and submit a payroll on a bi-weekly basis for a large employee base;
• Establish and maintain effective relationships with both internal and external clients at all levels in the organization;
• Excellent data entry capacities, processing with speed and precision
• Identify small obstacles early on and deal with them before they become larger issues; and
• Demonstrate basic mathematical and algebraic skills commensurate with the ability to create and maintain complex spreadsheets, and to prepare financial reports.

Personal Suitability:

• Effective interpersonal relations;
• High attention to detail and focus on quality
• Discretion to maintain confidentiality of information and disseminate on a need-to-know basis;
• Collegial / Team work;
• Adaptability and Flexible; and
• Dependable.

Condition(s) of Employment:
Condition of employment (must be met):
1. Eligibility for a Government of Canada Reliability Status which includes a criminal and credit background check; and
2. Independent work authorization in the United States and status in accordance with United States protocol directives for foreign missions.

Area of selection:
• Persons living in the greater Washington Metropolitan area. • Employees of the Embassy of Canada in Washington, D.C. • Employees of any Canadian Mission in the United States. Relocation will not be paid in any circumstance. • Spouses and dependents of Canada-based staff at the Embassy of Canada in Washington, D.C.

Important Notes:
Selection procedure:
The staffing process will consist of a review of all applications to ensure that applicants meet the essential requirements. Please note that failure to meet any of the Essential Requirements eliminates candidates from further consideration in the competition. Only those applicants who meet these will be contacted by the Human Resources Section for an interview or other form of assessment of the Rated Requirements.
The assessment may include an interview, a written test, and other tests that will consist of a series of questions designed to evaluate each applicant's knowledge, abilities, and personal suitability for the position.
The Embassy offers a competitive salary, generous leave and a strong benefits package to include medical, dental, long term and short term disability, and a retirement savings plan to name a few.
The Embassy is committed to conducting inclusive, barrier-free selection processes.

Method of application:

See below.

Hours of work:
Normal hours of work for this position are in accordance with the Terms and Conditions of Employment for Locally Engaged Staff (LES) in the United States of 37.5 hours per week. The incumbent will be required to work flexible hours, including evenings and weekends on an as-needed basis. The incumbent may be required to work hours in excess of 37.5 hours some weeks.

For more information about this position please open the following documents:

Sorry, this vacancy is closed.

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