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Job Ref:

Job Title:
CSDP (Common Service Delivery Point) Contract and Procurement Assistant

39, 023 euro annual gross + benefits

Vacancy type:

Term Details:
This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Belgium.



Brussels, Belgium

Closing date for applications:
29-07-2018 At midnight UTC+1 / GMT+1

Summary of position:
Under the general supervision of the Contract and Procurement Officer, the Common Service Delivery Point Contract and Procurement Assistant is responsible for compiling, maintaining data and advising on basic materiel management, procurement and contracting activities for an assigned range of goods and services for identified regional client missions.
The type of services includes inputting and maintaining data, such as Purchase Orders in the Department's SAP-based financial management system; providing routine contracting and procurement advice and services including the processing and maintenance of contracting files, scanning and reviewing received documentation and preparing and submitting forms on different systems and to different recipients.

Essential qualifications:
Candidates will initially be screened based on the essential qualifications in relation to education, experience and languages.

Candidates must demonstrate clearly in their cover letter and CV how they meet each of the Language, Education and Experience qualifications. It is not sufficient to simply state responsibilities. They must also demonstrate and explain how they meet the criteria, not simply list the criteria they meet.

• University or post-secondary degree.

• Ability to communicate effectively* in English and French (reading, writing, speaking).

*Effective communication is considered to be the equivalent to B2 level per the European language framework.

• At least 12 consecutive months of significant experience within the last five (5) years performing each of the following activities:
• Entering accurately and rapidly large volume of data in a computer system such as SAP.
• Using various word processing, data management and email software or systems such as Microsoft Suite.
• Providing client service, advice and guidance to clients.

• Operational knowledge of the Microsoft Office Suite.

• Ability to communicate effectively (both oral and written) in English and in French.
• Ability to enter high volume data accurately into a computer system.
• Ability to manage priorities.
• Ability to work in a team environment

Personal suitability:
• Adaptability
• Demonstrating integrity and respect
• Thinking things through
• Attention to detail
• Showing initiative and being action-oriented
• Client Service Orientation

Asset Qualifications:
Preference may be given to candidates who have the following asset qualifications. Candidates must also clearly demonstrate how they meet these factors in their cover letter.

• Experience working in a contracting and procurement role
• Experience working with SAP software
• Experience working in a multi-currency environment
• Experience in a Government or the Public Sector or a large international company
• Knowledge and ability to interpret technical terms for maintenance contracts of specialized systems for chanceries and official residences.

Organizational Needs:
• This position may require very occasional travel abroad. The successful candidate must have and maintain a valid passport.

Operational Requirements:
• Overtime may be required occasionally
• Normal Hours of work: 37.5 hours / week (Monday to Friday).

Condition(s) of Employment:
• To reside and be legally authorized to work and live in Belgium at the time of employment offer is issued; and for the duration of the employment.
• To be able to obtain and maintain an enhanced reliability and security clearance of the Government of Canada including a criminal record and financial check.
• Candidates who hold visas, electronic A-cards or non-renewable documents, such as student visas, cannot apply for this job, unless they are exempted from the obligation to obtain a work permit.

How to apply:
• Please follow the link and complete the online application form.

• Candidates are also required to upload a CV and a covering letter. They are also required to upload any document (i.e. copy of passport, proof of identity with photograph issued by the authorities of a State or other document) proving that they have legal right to reside AND work in Belgium upon applying for the position.

• Our application tool allows candidates to upload two documents only. This should be the c.v. and the cover letter. Please make sure to include a copy of EU citizenship or the document proving that you have legal right to reside AND work in Belgium at the bottom of the cover letter.

• Applications which do not include all of the requested documents or information will be rejected. Paper applications or applications directly sent to e-mail address are not accepted and will not be taken into consideration.

• Candidates must demonstrate concisely in their cover letter how they meet each requested experience criteria and asset qualifications if applicable.

Area of selection:
This position is open to applicants who have the legal right to reside and work in Belgium upon applying, who meet all of the essential requirements stated below, and whose applications are received by the closing date. (See “conditions of employment” and “important notes” section for additional details).

Important Notes:
• Candidates are entitled to submit their application in one of the two official languages of Canada of their choice (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).
• Candidates selected at the screening stage will be invited for further assessment. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.
• Proof of educational qualifications will be required during the process.
• Professional reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• Please note that the Embassy of Canada does not sponsor work permits directly or indirectly.
• The Embassy of Canada in Belgium does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• If candidates need any special assistance in terms of attending exams or interviews are asked to communicate their requirements to at the moment of application.
• The results of this competition may also be used to establish an eligibility list of staff for similar openings at the Embassy of Canada in Belgium, which might arise in the 12 months following the completion of this competition.
• If any questions, please send us an email at

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