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Job Ref:

Job Title:
Common Service Officer

35,413 USD / gross per annum

Vacancy type:
Fixed term

Term Details:
Fixed Term (Duration until end of March 2019 – possibility of extension) This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Iraq.



Erbil, Iraq

Closing date for applications:
15-07-2018 At midnight UTC/GMT

Summary of position:
Reporting to the Program Mgr/Senior Officer Cons. & Emergency or other senior officer. This position is the mission’s primary point of contact for all common services provided either directly at the mission or through a Common Service Delivery Point (CSDP). Supervises one or more Common Service Assistant(s) (CSA). Accountable for the provision of mission specific common services to mission clientele in addition to the coordination of regionalized common services requests from the mission to the CSDP. Responsible for the delivery of more than one of the following common services: financial, human resources, property and facilities management, material management and procurement; and the management of information and documentation of the service(s) in accordance with established policies, guidelines and procedures.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

• A bachelor’s degree from a recognized university or two (2) year’s equivalent experience over and above the experience specified below.

• Fluency in English (oral, written)
• Fluency in Arabic (oral, written)
• Fluency in Kurdish (oral, written)

• Three (3) years’ experience working in an office with main duties related to one or all of the following areas – planning, monitoring and evaluation, senior administration, implementation of policies and procedures.
• At least one year of experience in a role with direct supervision of others (within the past 3 years).

Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

• Excellent knowledge and skills using Microsoft Office Suite
• Knowledge of standard office procedures and practices
• Knowledge related to supervision of others e.g. performance management and motivation, delegating work, recording absence

• Effective interactive communication
• Interpersonal skills
• Judgement
• Initiative
• Adaptability and flexibility

Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

• Ability to communicate in French
• Experience in a diplomatic mission or international environment

Organizational Needs:

Operational Requirements:
• May be required to work overtime
• May involve periodic domestic travel

Condition(s) of Employment:
• Candidates must have a valid work authorization covering the entire employment period. If the employment is indeterminate, the work authorization should be permanent or itself lead to a permanent work authorization.
Please note that the Office of the Embassy of Canada to the Republic of Iraq in Erbil does not sponsor work authorizations directly or indirectly.
• Before an offer of employment can be made, candidates must provide a local address as proof of residence in the specific city, region or country so that if selected, it will appear on the offer letter.
• Obtain and maintain a reliability rating (security clearance) from the Government of Canada covering the entire employment period.

How to apply
• Please follow the link and complete the online application form.
• Candidates are also required to upload a cover letter and CV in English or French. Applications which do not include all of the requested documents or information will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to: prior to the closing date. Failure to so will result in the application being rejected.

Area of selection:
Open to external applicants residing in Iraq, and to employees occupying an indeterminate or term position at the Office of the Embassy of Canada to Iraq in Erbil and the Embassy of Canada in Baghdad, who meet all of the essential qualifications and whose applications are received by the closing date. Please note that the Office of the Embassy of Canada to the Republic of Iraq in Erbil does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.

Important Notes:
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this vacancy will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Office of the Embassy of Canada to the Republic of Iraq in Erbil does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Office of the Embassy of Canada to the Republic of Iraq in Erbil which might arise in the 12 months following the completion of this recruitment process.
• If you have any questions at any stage of the recruitment process, please send an email to:

Sorry, this vacancy is closed.

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