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Job Ref:

Job Title:
Program Assistant / Receptionist Pool

SEK 328,480 (LE-05) gross per annum

Vacancy type:
Emergency employment

Term Details:
Emergency Employment (Candidates who are successful in the process will be included in a pool of qualified individuals for possible emergency employment at the Embassy of Canada, in the role of Assistant or Receptionist).



Stockholm, Sweden

Closing date for applications:
10-08-2018 At midnight UTC+1 / GMT+1

Summary of position:
The Office of the Embassy of Canada in Stockholm has a requirement to create a pool of individuals to work as Receptionist or as a Program Assistant, according to internal demand on an as-needed basis, as an Emergency Employee. The duties may include, for example:
• Receiving guests at the office’s reception booth
• Operating the telephone switchboard servicing all the office’s programs
• Administrative support functions
• Liaise with local government
• Other duties as required

Essential qualifications:
• University degree in a relevant field OR a high school diploma with at least five (5) years of relevant* work experience.

*Relevant experience is regarded as working in an administrative and/or policy support capacity and/or as receptionist.

• Fluency in English (oral and written).
• Fluency in Swedish (oral and written)

• A minimum of one (1) year of recent* work experience in providing administrative and/or policy support services and/or reception services
• Recent* experience in providing advice and solutions to internal and external clients

*Recent is regarded as within the last 5 years

• Advanced knowledge of the Microsoft Office suite (Word, Excel, Outlook)

• Able to independently plan and organize
• Able to coordinate priorities within tight deadlines
• Able to analyze and interpret new information quickly
• Attention to detail and accuracy
• Able to communicate orally and in writing clearly, politely and effectively
• Flexible and handles work pressure well
• Professional integrity and good judgment
• Proven ability to work courteously and effectively in a team

Asset Qualifications:
Preference may be given to candidates who have the following asset qualifications:

• French (oral & written)

• Recent experience (within the past five (5) years) working in a diplomatic mission, a government agency, an international organization, or a multinational company

If candidates meet the factors listed in the asset qualifications they must also clearly demonstrate how they meet these factors in their covering letter.

Organizational Needs:

Operational Requirements:
• Overtime may be required occasionally
• Hours of work: Normal working week 37.5 hours (7.5 hours per day)

Condition(s) of Employment:
• Any job offer is subject to receipt of satisfactory references and the ability to obtain and maintain a Reliability Status security screening (including a criminal and credit check).
• Applicants must be eligible to work legally in Sweden. Temporary work permits are not accepted.

Area of selection:
This position is open to individuals who are eligible to work in Sweden, who meet all of the essential requirements stated below, and whose applications are received by the closing date. The Canadian Government is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.

Important Notes:
How to apply:

• Please follow the link and complete the online application form before the closing date. Candidates are also required to upload a CV and a covering letter. Applications which do not include all of the requested documents or information will be rejected.
• Candidates must demonstrate concisely in their cover letter how they meet the essential and asset qualifications.

• Candidates are entitled to participate in the appointment process in the official language of their choice. They are asked to indicate their preferred official language in their application (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).
• Candidates selected at the screening stage will be invited for further assessment. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• Please note that the Embassy of Canada in Stockholm does not sponsor work permits directly or indirectly.
• Candidates must have the proper work permit for the position offered.
• The Embassy of Canada in Stockholm does not reimburse any travel costs to and from interviews/exams, nor does it reimburse any relocation costs.
• If candidates need any special assistance in terms of attending exams or interviews, then please let us know during the application process.
• The results of this competition may also be used to establish an eligibility list of staff for similar openings at the Embassy of Canada in Stockholm, which might arise in the 24 months following the completion of this competition.
• If you have any questions at any stage of the process please send an email to

Sorry, this vacancy is closed.

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