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Job Ref:

Job Title:
Administrative Assistant – Canadian Police Mission in Ukraine (CPMU)

USD 16,350 to USD 23,523 (paid in UAH equivalent)

Vacancy type:

Term Details:
1 year term, with possibility of extension (full time; 37.5 hours per week). This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Ukraine.



Kyiv, Ukraine

Closing date for applications:
15-07-2018 At midnight UTC/GMT

Summary of position:
In a matrix reporting environment, reporting functionally to the Foreign Policy and Diplomacy Service (FPDS) Program Manager and substantively to the Contingent Commander (or her/his designate) of the Canadian Police Mission in Ukraine (CPMU), and working closely with the teams at the CPMU and the Common Services at the Canadian Embassy to Ukraine, as part of a team comprised of Canadians and Ukrainians, the Administrative Assistant is primarily responsible for:

• providing accounting, financial services, and administrative support to the CPMU;
• auditing and preparing payment of invoices for all goods and services provided to the CPMU;
• auditing and preparing travel, hospitality and other claims submitted for payment by CPMU members and staff;
• maintaining financial records and reports in the Departmental Financial System;
• receiving and supervising the deposit and recording of all public funds;
• providing a variety of administrative services in support of: materiel management, procurement, and contracting;
• maintaining working relations with local bank personnel and suppliers; and,
• performing other duties as assigned.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

• Successful completion of a university degree in Accounting or a related field from a recognized university, or a minimum two-year post-secondary diploma in Accounting or a related field from a recognized institution.

• At least three (3) years’ *recent experience in accounting, book-keeping, financial administration or a similar field.
• Experience working in an office with a strong focus on client service orientation.

*Recent is defined as the performance of duties within the last five (5) years

• High level of proficiency in English (reading, writing and speaking)
• Native fluency in Ukrainian (reading, writing and speaking)

Rated Requirements
Candidates must also meet the Rated Requirements shown below, which will be assessed through any of the following: written test, oral communication, interview and reference checks.

• Knowledge of Microsoft Excel, Outlook and Word use and features
• Knowledge of basic accounting and financial administration

• Ability to communicate effectively in English, both orally and in writing
• Ability to do simple arithmetic related to accounting and basic financial administrative support
• Attention to detail
• Client focus
• Initiative
• Judgment, including ability to prioritize
• Professional integrity
• Teamwork and cooperation

Asset Qualifications:
Preference may be given to candidates who have the following asset qualifications. Candidates who meet the asset qualifications should clearly demonstrate how they meet these criteria in their cover letter.

• Experience working for a diplomatic mission or international organization

• Knowledge of Ukrainian banking regulations
• Knowledge of the Ukrainian business environment and regulations
• Knowledge of administrative office procedures and practices
• Knowledge of the principles of financial administration

• Ability to analyze and evaluate information
• Ability to identify and correct errors
• Ability to maintain accurate records
• Ability to work independently
• Ability to consult as necessary

Personal Suitability
• Adaptability and flexibility
• Organizational skills
• Reliability and dependability

• Proficiency in French (reading, writing and speaking)

Organizational Needs:

Operational Requirements:
1. Ability and willingness to travel locally, primarily between the Embassy of Canada in Ukraine offices (primary work location) and the offices of the Canadian Police Mission in Ukraine, local businesses, staff quarters, etc. Travel outside of Kyiv is not anticipated.
2. Ability and willingness to work occasional overtime (evenings and weekends).
3. Hours of work: 37.5 hours per week, 5 days per week

Condition(s) of Employment:
• Candidates must have a valid work authorization covering the entire employment period. If the employment is indeterminate, the work authorization should be permanent or itself lead to a permanent work authorization.
• Before an offer of employment can be made, candidates must provide a local address as proof of residence in Ukraine so that, if selected, it will appear on the letter of offer.
• Obtain and maintain a reliability rating (security clearance) from the Government of Canada covering the entire employment period.

How to apply
• Please follow the link and complete the online application form.
• Candidates are also required to upload a cover letter and CV in English or French. Applications which do not include all of the requested documents or information will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to: prior to the closing date. Failure to so will result in the application being rejected.

Area of selection:
This competition is open to external applicants who are residents and legally authorized to work in Ukraine and to all employees of the Embassy of Canada to Ukraine occupying an indeterminate or term position who meet all of the essential qualifications and whose application is received by the closing date.In order to be eligible, applicants must meet all of the essential qualifications. The Government of Canada does not sponsor candidates to obtain work authorization. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.

Important Notes:
• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Embassy of Canada in Ukraine does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Embassy of Canada in Ukraine which might arise in the 12 months following the completion of this recruitment process.
• If you have any questions at any stage of the recruitment process, please send an email to:

Sorry, this vacancy is closed.

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