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Job Ref:

Job Title:
Common Service Assistant

Starting salary SAR 89,510 SAR gross per annum plus 13th month bonus, transportation and housing allowances

Vacancy type:

Term Details:
Acting/ Assignment or Specified Term Appointment until 31 March 2020 -with possibility of a term extension or a change in status to indeterminate based on operational needs. This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Saudi Arabia.


LE 05

Riyadh, Kingdom of Saudi Arabia

Closing date for applications:
26-08-2018 At midnight UTC+1 / GMT+1

Summary of position:
Under the general supervision of the Management Consular Officer at Embassy of Canada in Riyadh, Kingdom of Saudi Arabia, the Common Services Assistants will provide daily financial, HR and logistic and administrative support to all mission programs. The Assistant will be responsible for, but not limited to: processing and filing payments, recovery and revenues; coordinating the tax refund process for the Mission and its diplomats; preparing payroll, as well as preparing and maintaining HR documentation, providing advice and support to internal clients regarding mission financial and HR procedures, managing the transportation service; and performing other duties as required.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

• Post-secondary diploma / Bachelor’s degree in a relevant field (e.g. finance, accounting, economy, business administration, HR administration, payroll, etc.); or
• an acceptable combination of education, training and experience – at least 3 years’ recent* experience in a finance, accounting, administration or HR department

• Fluency in English (both oral and written)

• Minimum 2 years’ recent* experience working in an office environment in an administrative support capacity (in a finance, accounting, administration or HR department).

*Recent is defined as within the past five years.

Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

• Knowledge of Microsoft Office (Word, Excel, Outlook);
• Knowledge of standard office procedures and practices;

• Strong financial acumen and attention to detail;
• Ability to provide excellent service to clients;
• Honesty, discretion and integrity.
• Effective interactive communication – oral and written;
• Ability to plan and organize workflow;
• Ability to search for information and to prepare and monitor financial and HR data;
• Ability to work independently as well as in team environment;
• Initiative and sound judgement;
• Flexibility and adaptability.

Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.
• Fluency in Arabic (oral and written);
• Knowledge of French (oral and written)
• Experience in HR administration and payroll preparation;
• Experience of supervision of staff
• Experience working for a diplomatic mission or an international organization

If candidates meet the factors listed in the asset qualifications they must also clearly demonstrate how they meet these factors in their covering letter.

Organizational Needs:

Operational Requirements:
• Ability to work regular overtime (evenings and weekends)
• Annual leave during the summer period may be restricted due to operational needs

Condition(s) of Employment:
• Valid passport and Saudi residency permit (Iqama)
• Must be a legal resident of the Kingdom of Saudi Arabia and eligible to work therein
• Iqama transfer required
• Obtain and retain an enhanced reliability clearance (security clearance)
• Successful completion of a one (1) year probation period
• Successful candidates must pass a routine medical examination

Area of selection:
Open to all external applicants residing in the Kingdom of Saudi Arabia and eligible to work, and to all mission employees occupying an indeterminate or term position, including emergency employees. The Canadian Government is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.

Important Notes:
• Candidates are also required to upload a cover letter and CV in English or French. Applications which do not include all of the requested documents or information will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to: prior to the closing date. Failure to so will result in the application being rejected.

• Candidates are entitled to participate in the appointment process in the official language of their choice. They are asked to indicate their preferred official language in their application (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.
• Please note that some email systems may block emails from unknown users. Candidates should include an email address that accepts email from unknown users and regularly check their email, including junk mail.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Embassy of Canada in Riyadh does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• If candidates need any special assistance in terms of attending exams or interviews then please let us know during the application process.
• The results of this competition may also be used to establish an eligibility list of staff for similar openings at the Embassy of Canada in Riyadh, which might arise in the 24 months following the completion of this competition.
• If you have any questions at any stage of the process please send an email to

Sorry, this vacancy is closed.

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