Government of Canada
Symbol of the Government of Canada

Government of Canada



  1. Home
  2. >
  3. Our Office
Job Ref:

Job Title:
Common Service Assistant

Starting annual gross USD 16,841, paid in UAH equivalent

Vacancy type:

Term Details:
This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Ukraine.



Kyiv, Ukraine

Closing date for applications:
03-09-2018 At midnight UTC+1 / GMT+1

Summary of position:
Under the supervision of the CSO, the Common Services Assistant (CSA) is accountable for the provision of administrative support services of mission specific common services and the coordination of regionalized common services requests from the mission to the CSDP. Areas of responsibility primarily include human resources (staffing, position management, etc.) and finance (salaries, other payments), as well as contracting. The CSA will contribute to the development and support the implementation of new or improved systems, processes and procedures.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

• University degree from a recognized institution.

• High level of proficiency in English (reading, writing and speaking)
• Native fluency in Ukrainian (reading, writing and speaking)

• Minimum two (2) years’ recent experience working in an administrative support capacity with a strong focus on client service;
• Recent experience working for an international organization/company or diplomatic mission (where recent is defined as the performance of duties within the last five (5) years)

Rated Requirements:
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

• Knowledge of basic administrative and financial practices and procedures
• Knowledge of basic human resources administration
• Knowledge of Microsoft Office (Excel, Outlook, Word)

Abilities and Competencies:
• Ability to communicate effectively in English, both orally and in writing
• Ability to communicate effectively in Ukrainian, both orally and in writing
• Adaptability and flexibility
• Attention to detail
• Client focus
• Initiative
• Interpersonal skills
• Judgement, including ability to prioritize
• Professional integrity

Asset Qualifications:
Preference may be given to candidates who have the following asset qualifications. Candidates who meet the asset qualifications should clearly demonstrate how they meet these criteria in their cover letter.

• Completion of a bachelor’s degree in accounting, administration, economics, human resources, information management, management, or a similar field
• Completion of a post-graduate degree

• Experience using SAP
• Experience in human resources
• Experience in information management
• Previous experience with the Canadian Government or in a public sector environment

• Knowledge of the French language (spoken and written)

Organizational Needs:

Operational Requirements:
• Ability to work occasional overtime (evenings, weekends if necessary)
• Ability to travel and attend offsite meetings
• Hours of work: 37.5 hours per week, 7.5 hours per day

Condition(s) of Employment:
• Candidates must have a valid work authorization covering the entire employment period. If the employment is indeterminate, the work authorization should be permanent or itself lead to a permanent work authorization.
• Before an offer of employment can be made, candidates must provide a local address as proof of residence in Ukraine so that, if selected, it will appear on the letter of offer.
• Obtain and maintain a reliability rating (security clearance) from the Government of Canada covering the entire employment period.

How to apply
• Please follow the link and complete the online application form.
• Candidates are also required to upload a cover letter and CV in English or French. Applications which do not include all of the requested documents or information will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to: prior to the closing date. Failure to so will result in the application being rejected.

Area of selection:
This competition is open to external applicants who are residents and legally authorized to work in Ukraine and to all employees of the Embassy of Canada to Ukraine occupying an indeterminate or term position who meet all of the essential qualifications and whose application is received by the closing date. In order to be eligible, applicants must meet all of the essential qualifications. Please note that the Embassy of Canada to Ukraine does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.

Important Notes:
• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Embassy of Canada in Ukraine does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Embassy of Canada in Ukraine which might arise in the 12 months following the completion of this recruitment process.
• If you have any questions at any stage of the recruitment process, please send an email to:

Primary navigation