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Job Ref:

Job Title:
Administrative/Logistical Program Assistant

BBD $62,351-97,826 + Benefits

Vacancy type:

Term Details:
Indeterminate (full-time – 37.5 hours per week) The results of this competition may also be used to establish an eligibility list for similar openings at the High Commission.



High Commission of Canada to Barbados

Closing date for applications:
11-10-2018 At midnight UTC+1 / GMT+1

Summary of position:
Under the general supervision of the Deputy Director (Operations), the Administrative and Logistical Program Assistant provides administrative support to the office of the High Commission of Canada’s Development Section and, as required, the rest of the High Commission of Canada. Duties include, but are not limited to, ensuring that agendas, meetings, calendars, correspondence, travel, contact lists, and action items are kept up-to-date and organized in an efficient manner; administering travel/hospitality preparations and claims; coordinating arrangements and providing assistance to planning events for the Development Section and/or High Commission; facilitating building maintenance for the Development Section as required; preparing orders for purchasing; providing back-up to the Program Assistant to the Executive Director (Development) and to the rest of the High Commission, as required; drafting communications and other correspondence and assisting with the preparation of reports; responding to service requests from clients, and; providing support to the record keeping function.

Essential qualifications:
Candidates must demonstrate clearly how they meet the requirements listed below:

• Fluent in English (reading, written and spoken)

• A degree from an accredited university or college; or an acceptable combination of relevant experience, education, and training related to the duties and specific essential qualifications required by the position.

• A minimum of three (3) years of experience (within the past five years) providing administrative support services to a diverse team in a government or corporate office environment;
• Experience in providing logistical support, including meetings and events preparation, transportation and travel arrangements, and other relevant activities;
• Experience in reviewing travel/expense claims, employee time sheets, and preparing payments of invoices.

Asset Qualifications:
The ability to work in French would be an asset.

Organizational Needs:

Operational Requirements:
Rated Requirements

Personal Suitability
• Professional Integrity;
• Adaptability and Flexibility;
• Effective interpersonal skills;
• Sound judgment; Initiative;
• Flexible;
• Detail-oriented; and
• Team-oriented.

• Knowledge of general administrative and financial processes and procedures;
• Knowledge and proficiency in computer software, including Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint);
• Knowledge of information management, including maintaining databases, both electronically and in hard copy.

• Attention to detail, including for requirements for upcoming meetings and/or events, and for tracking information existing in different products needing to be synchronized.
• Initiative to communicate out to colleagues changes to procedures, or business processes;
• Manage multiple competing demands, organize time, and work effectively to meet deadlines;
• Basic mathematical skills with the ability to maintain spreadsheets and to work with data
• Client service orientation; and
• Research and evaluate information effectively.

Condition(s) of Employment:
 Eligibility for a Government of Canada Enhanced Reliability Status which includes a criminal record check, credit check, and validation of qualifications
 Ability and commitment to working additional hours as required and on short notice, on evenings and weekends
 Successful completion of a one-year probationary period.

Area of selection:
Open to Barbadian nationals and expatriates with work permit.

Important Notes:
Selection procedure
The staffing process will consist of a review of all applications to ensure that applicants meet the essential requirements. Failure to meet any of the essential requirements eliminates candidates from further consideration in the competition. Only those applicants who meet these will be contacted for an interview or other form of assessment of the Rated Requirements. Failure to provide any of the information required to assess your candidacy will result in your application being rejected. All communication relating to this process, including the quality of your responses in the application portal and in your cover letter may be used in the assessment of qualifications.
The assessment may include an interview, a written test and other tests that will consist of a series of questions designed to evaluate each applicants’ knowledge, abilities and personal suitability of the position.
The results of this competition may also be used to establish an eligibility list for similar openings at the High Commission.

Sorry, this vacancy is closed.

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