Government of Canada
Symbol of the Government of Canada

Government of Canada



  1. Home
  2. >
  3. Our Office
Job Ref:

Job Title:
Common Services Officer (Anticipatory)

RMB 158,604 (before tax and employee social insurance contributions; 13th month bonus and employer social insurance contributions are paid on top of the gross salary; salary is non-negotiable)

Vacancy type:




Closing date for applications:
21-10-2018 At midnight UTC+1 / GMT+1

Summary of position:
Under the direction of the Mission Administration Officer, the Common Services Officer (LE-07) manages logistical execution of program objectives and goals; provides and creates non-routine information and/or documentation; provides complex administrative support and services; provides services to diverse client base and initiates proactive collaboration; supervises other staff and performs other duties as required.

The Common Services Officer also supports the regional focus of the program with proactive cooperation and by relating to generally applicable procedures, news, events, policies and resources; seeks regional input and suggestions as applicable.

Essential qualifications:
• Minimum Bachelor degree from a recognized university with a specialization in Business, Finances or Accounting, or an acceptable equivalent through a combination of education and work experience.

• Proficiency in English (reading, writing, listening, speaking)
• Proficiency in Mandarin Chinese (reading, writing, listening, speaking)

• Recent experience (minimum three years in the past five years) in every of the following areas:
o Experience in managing a budget, and processing financial transactions
o Experience in using an accounting system such as SAP
o Experience in leading/coordinating projects
o Experience in providing client service
o Experience with general administrative duties

• Knowledge of accounting/budgeting
• Knowledge of MS Office, including Outlook, Word, Excel and PowerPoint;
• General knowledge of Human Resources

• Ability to provide high quality client service, including dealing with difficult clients;
• Ability to write effective business correspondence in English and Chinese;

Personal suitability:
• Action Management - Monitor Adherence to Standards of Performance
• Client Focus – Addresses Underlying Client Needs
• Effectiveness / Achievement Orientation – Implements Innovative Solutions
• Effectiveness Interactive Communication – Adapts Language to the Audience
• Judgment – Applies sound judgment in difficult situations
• Teamwork and Cooperation – Encourages others

Asset Qualifications:
• Proficiency in French (reading, writing, listening, speaking)

Organizational Needs:

Operational Requirements:
• Ability and willingness to work overtime on short notice as required;
• Ability to travel domestically and internationally as required.

Condition(s) of Employment:
• Ability to obtain and maintain a valid working authorization in China. Per Chinese regulations, the Embassy / Consulates can facilitate working visas only for Canadian citizens
• Ability to obtain and maintain a valid “Reliability Status” security clearance

Area of selection:
This position is open to external applicants residing in China and employees occupying an indeterminate or term position in China Missions who meet all of the essential qualifications and whose applications are received by the closing date. Short-listed candidates should be able to participate in tests and/or interviews in Chongqing at own expense. The successful candidate will be required to relocate to Chongqing at own expense.

Important Notes:
Candidates must apply using our online application. Applications submitted by email will not be accepted.

We are seeking high quality written applications to establish a shortlist for further testing. Your application must include an Application Letter and your Curriculum Vitae (CV) in either English or French.

Your Application Letter should indicate how and why you meet the mandatory requirements as listed above under the Area of Selection, Education, Language, Experience, Abilities/skills and Personal suitability factors.

Incomplete applications will not be considered.

The results of this competition may be used to create an eligibility list to staff similar openings (either indeterminate or term duration) which may arise at the Consulate General.

We thank all applicants for their interest. Please ensure that you provide contact information (e-mail, phone, mobile, etc.) so that we can easily contact you.

If you have any questions, please send email to

For more information about this position please open the following document:

Sorry, this vacancy is closed.

Primary navigation