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Job Ref:
2726

Job Title:
Property Assistant

Salary:
KES 1,782,673 gross per year

Vacancy type:
Indeterminate

Term Details:
The eligibility list may also be used to identify candidate for other LE-05 positions (indeterminate, term or emergency) including Common Service Assistant positions. This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Kenya

Level:
Assistant

Classification:
LE-05

Location:
Nairobi

Closing date for applications:
19-10-2018 At midnight UTC/GMT

Summary of position:
Provides administrative support relating to common service delivery (specific functions may vary depending upon the section and operational requirements); Provides financial management and budget tracking support; Processes payments to contractors and suppliers and liaises with service providers; Prepares payment documents and reports; Prepares Purchase Orders and coordinates contracting support; Provides administrative services and coordinates office services; Drafts correspondence and reports; Collects maintains and collates a variety of documentation and updates information; Other duties as required.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

Education:
• Graduation from post-secondary education in administration, management, accounting or other related field OR a combination of secondary education AND a qualification / vocational training in accounting, administration or office management.

Language:
• Proficiency in English – (reading, writing, comprehension and speaking)

Experience:
• Extensive* experience in an administrative or management position
• Experience managing budgets

* extensive experience” means 2 years’ experience within the past 5 years.

Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

• Knowledge of business practices pertaining to the construction industry, including invoicing, accounts receivable and contracting for services
• Recent experience working in an administrative support or management role in the real estate, building management, construction or general contracting fields
• Experience working in an international organization in an administrative position
• Experience working in procurement and/or Finance

Organizational Needs:
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

Knowledge:
• Knowledge of standard office procedures and practices
• Competent in the use of Microsoft Office suite (Word, Excel, Outlook)

Abilities/Competencies:
• Ability to manage a budget
• Effective Interactive Communication – Oral and Written
• Ability to work to short deadlines
• Adaptability and Flexibility
• Client Focus
• Values and Ethics, professional integrity
• Focus on Quality and Details
• Teamwork and Cooperation

Operational Requirements:
• Ability to work overtime
• Hours of work: 37.5 hours per week (Monday to Friday)

Condition(s) of Employment:
• Kenyan citizenship, holder of a valid Kenyan work permit or otherwise legally able to work at the High
Commission (please note The High Commission of Canada in Nairobi does not sponsor work authorizations directly or indirectly).
• Before an offer of employment can be made, candidates must provide a local address as proof of residence in the specific city, region or country so that if selected, it will appear on the offer letter.
• Obtain and maintain a reliability rating (security clearance) from the Government of Canada covering the entire employment period. This includes a criminal and credit background check.

Area of selection:
Open to internal and external applicants who are legal residents or citizens of Kenya, eligible to work and located within the vicinity of Nairobi, who meet all of the essential requirements stated below, and whose applications are received by the closing date.

Important Notes:
• Candidates are also required to upload a CV and a covering letter in English or in French. Applications which do not include all of the requested documents or information will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to:
RSCEMA.PERSONNEL@international.gc.ca prior to the closing date. Failure to so will result in the application being rejected.

• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block this type of email).
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The High Commission of Canada in Nairobi does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• If candidates need any special accommodation for exams or interviews, please let us know in advance of these assessments.
• The results of this competition may also be used to establish an eligibility list of staff for similar openings at the High Commission of Canada in Nairobi which may arise in the 12 months following the completion of this competition.
• If you have any questions at any stage of the process please send an email to RSCEMA.Personnel@international.gc.ca





Sorry, this vacancy is closed.

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