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Job Ref:
2768

Job Title:
Administrative assistant

Salary:
€ 31 341 € annual gross + benefits i.e. possibility of an additional 6.5 hours per month (time accumulated over the 35 hours per week) paid at 125% the hourly rate + 7 OTR (refunded overtime) days a year, transportation benefit, 13th month, and health insurance benefit

Vacancy type:
Indeterminate

Term Details:
Full time permanent position

Level:
Assistant

Classification:
LE-5

Location:
Embassy of Canada, 130 rue du Faubourg Saint-Honoré, 75008 Paris

Closing date for applications:
09-11-2018 At midnight UTC/GMT

Summary of position:
Under the supervision of the defense attaché, position holder will provide program assistance to the defense section in their computerized activities, provide diversified administrative assistance to three (3) National Defence officers; liaise with defense related local authorities; assist in the management of representation activities and perform other position related functions .

Essential qualifications:
Candidates will initially be selected based on a CV and covering letter of a maximum of 750 words in which they will have to clearly demonstrate how they meet the essential qualifications relating to education (3.1), experience (3.3) and linguistic profile required (3.2) as well as they fill in the security requirements.

Any application which does not include a curriculum vitae and the covering letter, or which includes a covering letter exceeding 750 words will be rejected.

Qualifications constituting an asset may also be taken into account for the screening of applications.

Candidates will have to clearly demonstrate, in their covering letter, the manner in which they meet these criteria by explaining clearly and concretely how they meet each criterion of the essential qualifications and also, where appropriate, the qualifications considered to be assets. Please note that it is not sufficient simply to assert that one meets the requirements or to list current responsibilities.

Candidates selected at the screening stage will be invited for further assessment in relation to the qualifications (3.2, 3.4 and 3.5) with the help of tools such as: written exam, interview(s), role-play, simulation exercises, verification of references and psychometric tests.
3.1. Education :
Higher education degree (equivalent to French baccalaureate + 2 i.e. a level 3 validated French diploma) or a Canadian post-secondary degree or equivalent
OR
Two years of full time working experience in the fields related to the position (see section 3.3. here below for related fields) could compensate for the post-secondary education. In this case, a French baccalaureate or Canadian secondary degree or equivalent remains compulsory.


3.2. Languages :
Very good understanding and expression of both written and spoken French and English.
3.3. Experience :
A minimum of one year of working experience in the following positon related fields:
1. Office work and administrative assistance such as schedule management, business trip organisation, follow-ups related to documents, messages, information requests, visitors welcome, contact database management etc.,
2. Client service (internal and external clients) or relations management with office partners

Experience using MS Word, MS Excel and Outlook
3.4. Abilities :
Ability to plan and organize a diversified workload and manage priorities
Ability to write current documents such as emails and letters in both official languages.

3.5. Competencies :
Adaptability and flexibility
Teamwork
Client focus and service
Attention to detail
Discretion

Asset Qualifications:
Preference may be given to candidates who, in addition to having all of the essential qualifications, also have the asset qualifications listed below. In this case, candidates will have to explain in their covering letter how they demonstrate the following assets:

1. Working experience at National Defense Canada
2. Working experience for the Government of Canada
3. Working experience at the Embassy of Canada in Paris or at a Canadian mission abroad.
4. Several years of recent (i.e. acquired within the last 5 years)working experience in the position related fields

If candidates satisfy the criteria listed in the asset qualifications, they must also clearly demonstrate how they meet these criteria in their covering letter and/or CV in order for these to be taken into account.

Organizational Needs:
1. Full-time position, 5 days/week, from Monday until Friday.
2. Regular hours of operations: 09 :00 à 12 :30 et de 13 :30 à 17:30
3. Be able and willing to occasionally work overtime on short notice.
4. Occasionally short notice under pressure work
5. Open concept working environment.

Operational Requirements:
1. Full-time position, 5 days/week, from Monday until Friday.
2. Regular hours of operations: 09 :00 à 12 :30 et de 13 :30 à 17:30
3. Be able and willing to occasionally work overtime on short notice.
4. Occasionally short notice under pressure work
5. Open concept working environment.

Condition(s) of Employment:
1. Security clearance: level SECRET required. This position is conditional to obtaining and keeping a Government of Canada security clearance level SECRET*. The selected candidate will therefore need to fill in the necessary security forms and will have to communicate all the personal requested information as well as an extract from the criminal record and fingerprints.
*IMPORTANT NOTE:
In order to obtain a SECRET security clearance, the candidate has to
- hold Canadian citizenship
- In case of dual citizenship, any other additional citizenship but French

2. Willing and available to occasionally work overtime and sometimes under short notice.

Area of selection:
This position is open to candidates who : -are eligible to have their main residence in France and who are legally authorised to work in France permanently as an employee, and who -meet all of the pre-requisites, i.e. all the essential qualifications and potentially the qualifications considered to be assets, and - meet the requirements to obtain and maintain security clearance at the level of \"Secret” from the Canadian Government* * on security clearance acquisition requirements, please see here below important note mentioned in the conditions of employment and -whose applications are received by the closing date and time. Important: The Embassy of Canada does not sponsor and does not assist people in any way in obtaining a residence or work permit. This position is also open to spouses of Canada-based staff currently posted in one of the three Canadian missions in Paris (Embassy of Canada, Canadian delegations to UNESCO and the OECD) in possession of a French or Canadian social security number who -meet all of the pre-requisites, i.e. all the essential qualifications and potentially the qualifications considered to be assets, and - meet the requirements to obtain and maintain security clearance at the level of \"Secret” from the Canadian Government* * on security clearance acquisition requirements, please see here below important note mentioned in the conditions of employment -whose applications are received by the closing date and time.

Important Notes:
How to Apply
• Please complete the online application form. Candidates must also upload their covering letter and CV. Applications not including all requested documents and/or requested information will be rejected.
• Candidates must clearly demonstrate in their covering letter how they possess the essential qualifications and, if applicable, the qualifications considered to be assets, by explaining clearly and concretely how they satisfy each criterion related to education and experience and linguistic profile with respect to the essential qualifications and, if applicable, with respect to each qualification considered to be an asset.
• In their covering letter, candidates must also include the names, titles, email addresses and telephone numbers of at least three people, including at least one recent direct supervisor (of the last three years) , who can serve as professional references for work.
• Any uncomplete application sent after closing date at midnight will be automatically rejected.



Important notes
• Communication for this process will be sent by email. It is the candidate’s responsibility to ensure that the contact information provided is correct and updated as necessary.
• Candidates who apply for this selection process must include an email address that accepts emails from unknown users (some email systems block these types of emails).
• Candidates selected at the screening stage will be invited to participate in the following steps of the evaluation process which will include one or several components. The assessment methods may include: written exams, interviews, simulations, role-playing games, practical exercises, and psychometric tests.
• All assessments will be held at the Embassy of Canada, 130 rue du Faubourg Saint-Honoré in Paris 8. No exception will be made.
• Assessments will take place 15 November 2018.
• Reference checks could be sought for candidates who reach the interview stage and may form part of the selection process.
• The costs arising from participation in this selection process will be the candidates’ responsibility. The Embassy of Canada in Paris does not reimburse any travel costs to and from interviews/exams, nor does it reimburse any relocation costs in the event of appointment.
• The Embassy of Canada in Paris does not directly or indirectly sponsor work permits and does not assist people in any way to obtain a residence or work permit.
• After the assessments, a list ranking the candidates according to the results obtained will be established. The position will be offered to the most successful candidate based on the ranking.
• The results of this competition may also be used to establish a reserve list of candidates, valid for a period of twelve months, for openings in the same unit of similar permanent or temporary positions at the same level.
• Employees recruited by the Embassy of Canada in France are subject to the terms and conditions of employment for Locally Engaged Staff in France. Employees with Canadian nationality will be required to pay social security and income taxes in Canada unless they have obtained a waiver from the appropriate Canadian authorities.
• For any question at any stage of the process, please send an email to paris-rh@international.gc.ca. This email address does not accept any applications which must, without exception, be submitted online.




Sorry, this vacancy is closed.

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