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Job Ref:
2778

Job Title:
Property and Material Manager

Salary:
Starting at 328,164 ETB gross per annum

Vacancy type:
Indeterminate

Term Details:
This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Ethiopia.

Level:
Officer

Classification:
LE-07

Location:
Addis Ababa, Ethiopia

Closing date for applications:
23-11-2018 At midnight UTC/GMT

Summary of position:
Under the direction of the Deputy Management Consular Officer (MCO), the Property and Material Manager (LE-07) plans and administers services related to the procurement and maintenance of the Mission’s staff housing, official residence, and chancery and ensures that real property is maintained in accordance with Government of Canada standards and/or leasing terms; plans and administers activities related to interior decoration of staff quarters, and the supply and maintenance of required furnishings, equipment and appliances; maintains contact with local real estate and construction industry, negotiates leases and renewals, as well as repair and maintenance contracts, and provides consultative services in respect to purchasing; supervises locally-engaged staff; prepares the annual estimates and budget input for operations and maintenance requirements as well as ongoing budget monitoring; and performs other duties.


Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

Education:
• Bachelor’s degree in civil engineering (or equivalent) or in a related management/administrative field OR a combination of a university degree and at least seven years’ experience in property management.

Language:
• Fluency in English (oral and written)
• Fluency in Amharic (oral and written)

Experience:
• Five years or more of experience working in civil engineering or property management.
• Three years of experience supervising/ managing a team
• Three years of experience in a job role with responsibilities including managing a budget
Experience should have been obtained within the past 10 years

Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

Knowledge:
• Knowledge of property management, in particular preventative maintenance, repair, upkeep of buildings and physical resources;
• Knowledge of leasing and acquisition/disposal of properties in the local market;
• Knowledge of procurement and contracting from suppliers and service providers;
• Knowledge of basic budgeting and expenditure principles such as forecasting, monitoring, etc.;
• Knowledge of general administrative practices and procedures; and
• Knowledge of Microsoft Office (Word, Excel, Outlook Mail).

Abilities/Competencies:
• Ability to coordinate conflicting priorities within tight deadlines while meeting work targets;
• Analytical and budgeting skills;
• Effective interactive communication – oral and written;
• Alliance and network building
• Teamwork and cooperation;
• Ability to delegate, coordinate and manage work performance of staff and contractors
• Initiative and sound judgement;
• Adaptability and flexibility;
• Client focus; and
• Discretion and professional integrity.

Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

• Previous experience working in a diplomatic mission, in a Canadian Government or Canadian Public Sector environment, or in an international organization;
• Experience in soliciting and analyzing quotations for building renovations, maintenance, etc.
• Experience in managing service contracts, lease negotiations and interfacing with local government;
• Fluency in French, Canada’s other official language.

Organizational Needs:
.

Operational Requirements:
• Ability and willingness to work overtime;
• Leave may be restricted due to operational requirements.

Condition(s) of Employment:
• Any job offer is subject to a reliability security screening (including a criminal record and credit check).
• Proof of right to work in Ethiopia and copies of educational qualifications will be required at the interview stage of the process.
• Before an offer of employment can be made, candidates must provide a local address as proof of residence in the specific city, region or country so that if selected, it will appear on the offer letter.

How to Apply
• Please follow the link http://chc.amris.com/wizards_v2/chc/vacancyView.php?requirementId=????& and complete the online application form.
• Candidates are also required to upload a cover letter and CV in English or French. Applications which do not include all of the requested documents or information will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to: RSCEMA.PERSONNEL@international.gc.ca prior to the closing date. Failure to so will result in the application being rejected.

Area of selection:
This position is open to individuals who are eligible to work in Ethiopia, who meet all of the essential requirements stated below, and whose applications are received by the closing date. Please note that the Embassy of Canada in Addis Ababa, Ethiopia does not sponsor work authorizations directly or indirectly. The Canadian Government is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit.

Important Notes:
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Embassy of Canada in Addis Ababa does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Embassy of Canada in Addis Ababa which might arise in the 12 months following the completion of this recruitment process.
• If you have any questions at any stage of the recruitment process, please send an email to: RSCEMA.PERSONNEL@international.gc.ca





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