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Job Ref:
2944

Job Title:
CSDP Operations Assistant

Salary:
Php546,258.00 plus bonuses and benefits, non-negotiable

Vacancy type:
Indeterminate

Term Details:
Indeterminate, full-time at 37.5 hours per week

Level:
Assistant

Classification:
LE-05

Location:
Levels 6-8 Tower 2 RCBC Plaza, 6819 Ayala Avenue, Makati

Closing date for applications:
14-01-2019 At midnight UTC/GMT

Summary of position:
The CSDP Operations Assistant (LE-05) provides daily administrative support and services; provides and creates information and/or documentation, supporting regional focus by engaging in administrative interactions and proactively cooperating with regional offices and missions relating to normal job duties. Provides support and participates in ongoing CSDP program activities as well as the rollout and implementation of wider regional initiatives being implemented across the International Platform Network. Monitors service delivery levels and prepares reports for the CSDP Operations Manager.

Under general supervision, provides advice and assistance to the CSDP Operations Manager, in the establishment and management of the CSDP abroad; research and dissemination of information in all areas of administration of the CSDP and coordination of regional calls and workshop events. Responds to service requests from clientele, co-ordinates business processes for new additions to the service line, researches and responds to enquiries from HQ stakeholders. Performs other duties as required.

Essential qualifications:
SCREENING CRITERIA:

Language:
- Fluency in English (read, write, speak)

Education:
- Bachelor’s degree from a recognized university, or an acceptable combination of education, training, and/or experience

Experience:
- At least two years’ recent* experience in an administrative capacity
*”Recent” is defined as within the last four years

RATED QUALIFICATIONS:

Abilities:
- Ability to communicate effectively in English
- Ability to manage priorities and be organized
- Ability to work in a team environment
- Skills in Microsoft Office and Databases

Core Competencies:
- Adaptability
- Demonstrating integrity and respect
- Thinking things through
- Strong capacity with Microsoft Office and attention to detail
- Showing initiative and being action-oriented
- Client Service Orientation

Asset Qualifications:
Language:
- Fluency in French (read, write, speak)

Abilities:
- Ability to communicate effectively in French

Organizational Needs:

Operational Requirements:
Hours of work:
Mondays-Thursdays: 07h30-16h15
Fridays: 07h30-12h00

Condition(s) of Employment:
The successful candidate must:

1. Obtain and maintain the required level of security clearance from the Government of Canada. This involves, among other things, criminal record checks, credit checks and validation of qualifications.

2. If non-citizen of the Philippines, have the possession of or ability to procure a valid working permit in the Philippines for an indeterminate period.

3. Meet the employer’s medical requirements by undergoing a medical evaluation by a physician.

4. Be able and committed to working additional hours as required, and on short notice, during evenings and weekends.

5. Be able to travel both domestically and abroad.

Area of selection:
Open to Philippine nationals and expatriates eligible for a work permit, who meet the Essential Qualifications and are currently residing in the Philippines

Important Notes:
HOW TO APPLY:

The candidates MUST provide a cover letter. In this document, you must provide concrete and detailed examples to clearly demonstrate how you meet the EDUCATION and EXPERIENCE requirements listed in those sections.

Applications must be submitted through this website by 23h59 on 14 January 2019 (Manila time). Only applications received through the website will be accepted.

Candidates must meet the Essential Qualifications to be invited to the competition process. Candidates will be assessed on Abilities, Personal Suitability, Essential and Asset Qualifications. A written examination and/or interview may be administered. References will be required and reference checks may be conducted and evaluated.

We thank all applicants for their interest, but we will only contact those who pass the initial screening. Candidates must provide contact information so that they can be easily reached (e-mail, mobile, etc.).

The results of this competition may also be used to establish an eligibility list for similar openings in the Embassy which might arise in the twelve months following the completion of this competition.

OTHER INFORMATION:

1. You must provide proof of your education credentials by including a scanned copy of your Transcript of Records or diploma.

2. Travel costs to and from the exam and interview sites as well as relocation costs will not be reimbursed.

3. Candidates who fail to confirm their attendance at our written exam and/or interview will be considered withdrawn from the process.

4. Persons are entitled to participate in the appointment process in the official language of their choice. Applicants are asked to indicate their preferred official language in their application.

5. Candidates are advised that an exam and interview will only be rescheduled under these exceptional circumstances:
a. Medical reason with certificate
b. Pre-arranged travel with proof
c. Pre-scheduled training with proof
d. Death in the family
e. Other exceptional reason deemed acceptable by the Selection Board




Sorry, this vacancy is closed.

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