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Job Ref:
2974

Job Title:
Trade Program Assistant

Salary:
328,480 SEK per annum

Vacancy type:
Indeterminate

Term Details:
This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Sweden.

Level:
Assistant

Classification:
LE-05

Location:
Stockholm, Sweden

Closing date for applications:
03-02-2019 At midnight UTC/GMT

Summary of position:
The Trade Program Assistant, under the supervision of the Trade Counsellor, provides daily administrative support and services; provides and creates information and documentation; provides support for on-going trade program activities; responds to service requests from clientele and performs other duties as required. The Trade Program Assistant also supports the regional focus of the trade program by supporting administrative interactions and proactively co-operating with regional offices relating to normal job duties.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

Education:
• Bachelor’s degree from a recognized university with a major in a discipline related to the job requirements (e.g. economics, administration, communication) or an equivalent* combination of education, training and experience.

*Equivalent is defined as a combination of minimum of two years’ post-Secondary experience and/or vocational training.

Language:
• Fluency in English (oral and written)
• Fluency in Swedish (oral and written)

Experience:
• Minimum 2 years of recent* combined experience in client service delivery and providing administrative services, which includes managing appointments, providing event/logistical support and budget and/or accounting support.

* Recent is defined as within the last 5 years.

The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

Knowledge:
• Knowledge of Microsoft Office (Word, Excel, Outlook)
• Knowledge of standard office procedures and practices.

Abilities/Competencies:
• Effective communication skills
• Strong client and teamwork orientation
• Sound judgement
• Superior organizational and time-management skills
• Attention to detail
• Results-focused

Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications.

• Ability to work in French (oral and written)
• Professional certifications related to managing events or projects or related to international business
• Experience working with financial software

If candidates meet the factors listed in the asset qualifications they must also clearly demonstrate how they meet these factors in their covering letter and CV.

Organizational Needs:
-

Operational Requirements:
• Working hours: 37.5 hours per week, Monday to Friday
• Ability to work overtime outside normal working hours
• Ability to travel in exceptional circumstances
• Ability to work on Swedish holidays when the Embassy is open
• Leave is at discretion of supervisor and may be limited or not granted during peak operational periods.

Condition(s) of Employment:
• Eligible to reside and work in Sweden.
• Eligible to obtain and maintain a Reliability Status (security screening)

Area of selection:
Open to internal and external applicants who are legal residents or citizens of Sweden, who meet all of the essential requirements stated below, and whose applications are received by the closing date. Please note that the Embassy of Canada to Stockholm does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.

Important Notes:
How to apply
• Please follow the link http://wfca-tpce.com/vacancyView.php?requirementId=2974& and complete the online application form.
• Candidates are also required to upload a cover letter and CV in English or French. Applications which do not include all of the requested documents or information will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to: RSCEMA.Personnel@international.gc.ca prior to the closing date. Failure to so will result in the application being rejected.

• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Embassy of Canada in Sweden does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Embassy of Canada in Sweden which might arise in the 12 months following the completion of this recruitment process.
• If you have any questions at any stage of the recruitment process, please send an email to: RSCEMA.Personnel@international.gc.ca




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