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Job Ref:

Job Title:
Administrative Assistant Public Affairs (m/f/d) - Term Position - Part-Time

The starting salary is 1,556 EUR gross per month gross (for 18.75 hours / week) plus a 13th months salary and benefits.

Vacancy type:
Fixed term

Term Details:
The position is part-time (50%), and determinate until December 31, 2020, with the possibility for extension.




Closing date for applications:
17-02-2019 At midnight UTC+1 / GMT+1

Summary of position:
Reporting to the Head of Section and in close cooperation with the other incumbent, as a locally-engaged Program Assistant with responsibility for Public Affairs and Advocacy, provides administrative and logistical support to the section; has significant responsibility for tracking, documenting and processing expenditures of large budgets; handles requisitions for payment (advances, settlement of accounts) from various budgets; is responsible for correct entry of financial transactions into internal software (P2P); organizes and assists during representational and hospitality events; coordinates the section’s youth employment program (if applicable), and; acts as liaison with the public and is point of contact for general inquiries; is responsible for travel arrangements; makes appointments with senior government officials, academics, cultural and media interlocutors; is responsible for general office management duties for section.

Essential qualifications:
Essential Qualifications

- High-school leaving certificate (Abitur) plus relevant training or higher education

- Minimum of one year work experience in an office environment out of the past 6 years

- Professional level of one of Canada’s official languages (English/French, written and spoken) with knowledge of the other official language (written and spoken)
- Strong level of German (written and spoken)

Abilities and Skills

Rated Requirements:
- Strong computer skills (MS Office)
- Work experience related to events planning and coordination
- Budgeting skills
- Customer service skills
- Flexibility
- Ability to work both independently and in a team environment
- Ability to set priorities

Asset Qualifications:
- Work experience in an international environment
- Work experience in or with cultural institutions

Organizational Needs:

Operational Requirements:
- Normal working hours will be in the afternoons between 1:00 pm and 5:30 pm
- Preparedness to job-share with incumbent of other half of the position
- Preparedness to work extra hours on a regular basis, including some evenings and weekends

Condition(s) of Employment:
- Ability to obtain an enhanced reliability clearance
- Residence in Germany
- Valid work permit for Germany

Area of selection:
This position is open to individuals who are eligible to live and work in Germany at present, who meet all of the essential requirements stated below and whose applications are received by the closing date. The selected candidate must provide a local address as proof of residence.

Important Notes:
How to apply:
- Please complete the online application form and submit your c.v. in English. Please include in your c.v. document the name, title, telephone and email address of at least two people whom we could contact about your previous work experience. Please include in your c.v. document also copies of any certificates of employment from your last place of work and copies of certificates of education, including any relevant certificates of language proficiency by creating one pdf document.

- Please submit a cover letter in English explaining why you are interested in the position and how your previous experience applies to this position. Candidates must demonstrate concisely in their cover letter how they meet all essential (and asset) qualifications.

- Important note: Our application tool allows to upload two documents only. This should be your c.v. and your cover letter. Please make sure that you include all requested additional information and copies of certificates etc. in the c.v. as described above.

- Please note that the Embassy or Consulate of Canada does not sponsor work permits directly or indirectly.

- Our application tool allows to upload two documents only. This should be your c.v. and your cover letter. Please make sure that you include all requested additional information and copies of certificates etc. in your c.v. as described above.

- Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.

- Candidates who apply to this selection process should include an email address that accepts email from unknown users.

- Candidates selected at the screening stage will be invited for further assessment. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

- Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.

- The Embassy or Consulate of Canada does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.

- If candidates need any special assistance in terms of attending exams or interviews then please let us know before the application process.

- The results of this competition will be also used to establish an eligibility list to staff positions for a determinate and indeterminate period on a full-time or part-time basis.

For more information about this position please open the following documents:

Sorry, this vacancy is closed.

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