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Job Ref:
3046

Job Title:
Receptionist and Transportation Coordinator

Salary:
-

Vacancy type:
Indeterminate

Term Details:
This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Senegal.

Level:
Assistant

Classification:
LE-04

Location:
Embassy of Canada, Dakar, Senegal

Closing date for applications:
19-03-2019 At midnight UTC/GMT

Summary of position:
Under the direct supervision of the Common Services Assistant and the overall supervision of the Common Services Officer, the receptionist manages the telephone switchboard serving all the Mission’s programs; provides general information to visitors on services provided by the Mission; supervises physical access to the Chancery and enforces security instructions at entry; plans the schedules of the chauffeurs, produces invoices for transportation funds recovery, supervises the use of fuel cards, receives incoming and outgoing mail, as well as e-mails received in the generic inbox, and forwards it to appropriate persons; provides administrative support to the mission's common services and consular programs; receives, schedules and distributes logistics requests from mission visitors and performs other related duties as required.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

Education:

• Baccalaureate + 2 years (minimum) with a diploma in secretariat, office technology, or related field or equivalent combination of relevant studies, training and experience.

Language Requirements:

• Proficiency in French (oral and written);
• Intermediate level in English (oral and written)
• Knowledge of Wolof (oral)

By intermediate English we mean the ability of the incumbent to speak and write enough English to greet and direct visitors to desired services or information, read and respond to e-mails in English. The incumbent must also have knowledge of Wolof in order to welcome visitors and direct them to the desired services or information.

Experience:

• Have a minimum of three (3) years of recent professional experience * in an environment similar to the position to be filled: receptionist, administrative assistant, executive secretary.
• Have work experience with a strong focus on customer service.
* Recent means in the last 5 years.

Rated Requirements

The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.


Knowledge:

• Knowledge of general office procedures;
• Knowledge of Microsoft Office Suite (Word, Outlook, Excel, Power Point).

Skills and abilities:

• Client service focus;
• Effective communication - oral and written;
• Discretion, judgment and professional integrity;
• Ability to plan, organize and prioritize multiple requests;
• Autonomy and sense of initiative;
• Attention to detail.

Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

Preference may be given to candidates who possess the following qualifications:

• Experience in a similar position with a large company working in an international context, a major NGO, a diplomatic mission or an international organization.

Organizational Needs:

Operational Requirements:
• The employee may occasionally be required to work additional hours with or without notice that may occur after regular hours and during statutory holidays.

Condition(s) of Employment:
• Eligible to reside and work legally in Senegal;
• Obtain and maintain a Government of Canada security clearance (Status of reliability).

Area of selection:
This competition is open to candidates with the right to reside and work in Senegal, who meet the essential qualifications and conditions of employment and whose applications are received before the closing date. Please note that the Embassy of Canada to Senegal does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunity employer. Applicants will be considered on merit, regardless of their ethnicity, religion, gender, age, sexual orientation, disability or any other irrelevant factor.

Important Notes:
How to apply:

• Please follow the link http://wfca-tpce.com/vacancyView.php?requirementId=3046& and complete the online application form.
• Candidates are also required to upload a cover letter and CV in English or French. Applications which do not include all of the requested documents or information will be rejected.
o Candidates who are unable to submit their application due to technical difficulties must report these to: Rscema.personnel@international.gc.ca prior to the closing date. Failure to so will result in the application being rejected.

• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Embassy of Canada in Senegal does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Embassy of Canada in Senegal which might arise in the 12 months following the completion of this recruitment process.
• If you have any questions at any stage of the recruitment process, please send an email to: rscema.personnel@international.gc.ca




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