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Job Ref:

Job Title:
Common Services Officer (Procurement and Materiel)


Vacancy type:

Term Details:
This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Dakar.



Embassy of Canada in Dakar, Senegal

Closing date for applications:
17-03-2019 at 23:59 UTC+1 / GMT+1

Summary of position:
Under the direction of the Deputy Consular Management Officer (DMCO), the Common Services Officer provides mission (Embassy) specific common services to mission clients and coordinates requests with various stakeholders, local or international. Assures the management of procurement and materiel, as well as the management of information and documentation related to services in accordance with established policies, guidelines and procedures.

Establish and maintain an extensive network of contacts, including with local industries and suppliers. Conduct research and prepares reports and briefing summaries, as required. Maintain statistics to analyze and improve the overall effectiveness and efficiency of administrative methods and procedures.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

Candidates possessing the education and experience qualifications will also be required to meet the other qualifications that will be assessed through the written examination, interview and reference check.


• Bachelor’s degree (BAC + 4) from a recognized university in law, public administration and/or business, business school, or any other discipline relevant to the position or equivalent combination of relevant education, training and experience.

Language Requirements:

• Fluent in French (oral and written);


At least three (3) years of significant experience in the last seven (7) years in the execution of the following activities:
• Experience in drafting, planning and managing contracts
• Experience in planning and managing orders, inventories and storage
• Experience in managing budgets
• Experience in managing a team of at least three employees in an office environment
• Use of various word processing, data management and email software such as the Microsoft Suite

Rated Requirements:

The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.


• Operational knowledge of procurement management and procurement and inventory principles
• Knowledge of contract management
• Knowledge of the principles and life cycle management of assets and materiel
• Knowledge of Microsoft Office Suite (Word, Excel, Outlook)


• Ability to communicate effectively (oral and written) in French
• Ability to effectively manage staff
• Ability to successfully negotiate and resolve disputes
• Ability to manage priorities and meet deadlines
• Ability to analyze requirements and issues to make appropriate recommendations
• Ability to work in a team environment
• Judgment and professional integrity

Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.
• Experience working in the field of administration in a large enterprise operating in an international context, a large NGO, a diplomatic mission or an international organization
• Ability to communicate in English (oral and written)
• Knowledge of Wolof
• Specialized training in supply management

Organizational Needs:

Operational Requirements:
The employee will occasionally be required to work overtime with or without notice that may occur after regular hours including weekends and statutory holidays.

Hours of work: 37.5 hours per week

Condition(s) of Employment:
• Eligible to reside and work legally in Senegal;
• Obtain and maintain a Government of Canada security clearance (reliability status)

Area of selection:
This competition is open to candidates with the right to reside and work in Senegal, who meet the essential qualifications and conditions of employment and whose applications are received before the closing date. The Government of Canada is an equal opportunity employer which welcomes applications from various sections of the community. Applicants will be considered on merit, regardless of their ethnicity, religion, gender, age, sexual orientation, disability or any other irrelevant factor.

Important Notes:
• Please follow the link and complete the online application form.
• Applicants must submit their CV and cover letter. Requests that do not include all required information and documents will be rejected. Candidates must concisely demonstrate in their cover letter how they meet the essential qualifications and assets.
• Candidates who are unable to submit their application due to technical difficulties must report these to: prior to the closing date. Failure to so will result in the application being rejected.

• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Embassy of Canada in Senegal does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Embassy of Canada in Senegal which might arise in the 12 months following the completion of this recruitment process.
• If you have any questions at any stage of the recruitment process, please send an email to:

Sorry, this vacancy is closed.

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