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Job Ref:

Job Title:
Common Services Assistant (Procurement and Materiel)


Vacancy type:

Term Details:
This position is an LES position (Locally Engaged Staff), subject to the terms and conditions of employment of LES in effect in Senegal.



Embassy of Canada, Dakar, Senegal

Closing date for applications:
19-03-2019 at 23:59 UTC+1 / GMT+1

Summary of position:
Under the supervision of the CSO or other Officer/Manager, the incumbent is accountable for the provision of administrative support services of mission (embassy) specific common services and the coordination of regionalized common services requests from the mission to the CSDP. The incumbent is responsible for the provision of documents, information and a variety of administrative services in support of more than one of the following areas: procurement, materiel management, and contracting.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

• Bachelor’s degree (BAC + 2) from a recognized university in Administration or other discipline relevant to the position or equivalent combination of relevant education, training and experience.

• Fluent in French (oral and written).

• Minimum of two (2) years of recent experience* in managing contracts and/or processing procurement operations;
• Minimum of two (2) years of recent experience* in managing teams of at least two (2) employees;
• Recent* experience working in an office with a focus on customer service and adherence to standard office procedures.

*Recent is defined as within the last five (5) years

Rated Requirements

The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

• Knowledge of basic administrative procedures and support, and managing inventories;
• Knowledge of the principles of supply management or contracts;
• Knowledge of computer software including MS Office Suite (Outlook, Word, Excel).

• Adaptability and flexibility;
• Attention to detail;
• Autonomy and sense of initiative;
• Effective interactive communication;
• Discretion, judgement and professional integrity;
• Ability to plan, organize and prioritize multiple requests.

Asset Qualifications:
Preference may be given to candidates who meet the asset qualifications. Candidates must clearly demonstrate in their cover letter and resume how they meet these qualifications, if any.

• Similar experience in a position within a diplomatic mission or an international organization;
• Knowledge of Wolof.

Organizational Needs:

Operational Requirements:
• Willingness and ability to work occasionally outside normal working hours and/or weekends, as required;
• Hours of work: Normal working week 37.5 hours (7.5 hours per day).

Condition(s) of Employment:
• Ability to legally reside and work in Senegal;
• Obtain and maintain a Government of Canada Security Clearance (Reliability Level).

Area of selection:
This position is open to individuals who are eligible to live and work in Senegal, who meet all of the essential requirements stated below, and whose applications are received by the closing date. The Canadian Government is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.

Important Notes:
• Please follow the link and complete the online form.
• Applicants must also download their resume and cover letter in English or French. Applications which do not include all documents or information requested will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to: prior to the closing date. Failure to so will result in the application being rejected.

• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Embassy of Canada in Senegal does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Please note that the Canadian Embassy in Senegal does not sponsor work permits directly or indirectly
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Embassy of Canada in Senegal which might arise in the 12 months following the completion of this recruitment process.
• If you have any questions at any stage of the recruitment process, please send an email to:

Sorry, this vacancy is closed.

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