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Job Ref:

Job Title:
Human Resources Officer

54 422 euro + benefits per annum

Vacancy type:

Term Details:
This position is a Locally Engaged Staff position, subject to the Terms and Conditions of Employment for LES in Belgium. This process could be used to fill future vacancies for similar positions amongst the diplomatic missions of Canada in Brussels, Belgium.



Brussels, Belgium

Closing date for applications:
20-05-2019 at 23:59 UTC+1 / GMT+1

Summary of position:
Under the direction of the Common Service Delivery Point (CSDP) Operations Manager, the HR officer assists a portfolio of missions with their staffing activities. Advises on recruitment strategy. Advises on Area of Selection Guidelines. Provides and/or reviews Statement of Merit Criteria (SoMC), and job posters. Provides and/or reviews assessment tools such as written exams and interview questions. Develops or reviews the rating guide. Is responsible to ensure that the applicants are screened in line with the staffing guidelines and that all materials are translated into both official languages with the support from an HR Assistant. May participate in being on the selection board for some competitions. Advises on recruitment best practices. Advises and sets up suitable psychometric tests when appropriate.
Acts as the Secretary at Virtual Classification Committee Meetings (VCC), gather information to present to the committee, answer questions posed by the committee and write a report for the committee members outlining their classification decision. Liaise with program managers as required to obtain relevant information, conduct desk audits as required. Informs missions of the outcome of the process.
The accurate storage and retention of files is paramount in this role for future reference using agreed naming conventions.

Whilst this is a summary of the current main areas of focus of the role, additional responsibilities may be allocated as the Common Service Delivery Point (CSDP) environment evolves.

Essential qualifications:
Candidates will initially be screened based on the essential qualifications in relation to education, experience and languages. Candidates must demonstrate clearly in their cover letter how they meet each of the Language, Education and Experience qualifications. It is not sufficient to simply state responsibilities. They must also demonstrate and explain how they meet each experience criteria, not simply list the criteria they meet.

• Post Secondary Diploma.

• Ability to communicate effectively in both official languages of Canada (English and French) - (speaking, reading and writing).
NB. Minimum level accepted for French is the equivalent to C2 and for English B2 in the Common European framework.

• Minimum of 3 years recent *work experience in a Human Resources Discipline in the key areas of Recruitment and position classification.

• Experience in the use of human resources software

• Work experience providing advice and support to ensure compliance and process delivery;

* Recent is defined as in the last 7 years.

Rated Requirements:
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment

Knowledge :
• Knowledge of best practices and procedures in human resources;
• Knowledge of the Microsoft Office suite including the use of Excel software.

Competencies and Abilities :

• Flexibility and adaptability;
• Judgment;
• Professional integrity;
• Initiative;
• Teamwork and collaboration;
• Client service focus;
• Attention to details;
• Interactive communication;
• Ability to plan and organize workload, as well as establish and manage priorities in a demanding work environment;

Asset Qualifications:
Preference may be given to candidates who have the following qualifications. Applicants must also clearly demonstrate in their letter of motivation whether they meet the following criteria:
• Professional qualification in human resources;
• Professional experience within a High Commission or Embassy;
• Experience working in a human resource environment using psychometric tests.

Organizational Needs:

Operational Requirements:
• Overtime may be required occasionally.
• Normal Hours of work: 37.5 hours / week (Monday to Friday).

Condition(s) of Employment:
• To reside and be legally authorized to work and live in Belgium at the time of employment offer is issued; and for the duration of the employment.
• To be able to obtain and maintain an enhanced reliability and security clearance of the Government of Canada including a criminal record and financial check.
• Candidates who hold visas, electronic A-cards or non-renewable documents, such as student visas, cannot apply for this job, unless they are exempted from the obligation to obtain a work permit.

Area of selection:
This position is open to applicants who have the legal right to reside and work in Belgium upon applying, who meet all of the essential requirements stated below, and whose applications are received by the closing date. (See Conditions of employment and Important Notes sections for additional details).

Important Notes:
How to apply:
Please follow the link 3194& and complete the online application form. Candidates are also required to upload a CV, a covering letter and any document (i.e. copy of passport, proof of identity with photograph issued by the authorities of a State or other document) proving that they have legal right to reside AND work in Belgium upon applying for the position.
• Our e-recruitment tool allows candidates to upload two documents only. This should be the c.v. and the cover letter. Please make sure to include a copy of EU citizenship or the document proving that you have legal right to reside AND work in Belgium to the bottom of the cover letter
• Applications which do not include all of the requested documents or information will be rejected. Paper applications or applications directly sent to address are not accepted and will not be taken into consideration.
• Candidates must demonstrate concisely in their cover letter how they meet each requested experience criteria and asset qualifications if applicable.
• Candidates are entitled to submit their application in one of the two official languages of Canada of their choice (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).
• Candidates selected at the screening stage will be invited to write an exam at the end of May / Beginning of June 2019.
•Methods of assessment may also include, but are not limited to, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.
• Proof of educational qualifications will be required during the process.
• Professional reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• Please note that the Embassy of Canada does not sponsor work permits directly or indirectly.
• The Embassy of Canada in Belgium does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• If candidates need any special assistance in terms of attending exams or interviews are asked to communicate their requirements to at the moment of application.
• If you have any questions, please send us an email at

Sorry, this vacancy is closed.

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