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Job Ref:

Job Title:
Property Assistant (Anticipatory)

ZAR 239,833 gross per annum, plus 13th month bonus.

Vacancy type:

Term Details:
This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in South Africa.



Pretoria, South Africa

Closing date for applications:
07-06-2019 at 23:59 UTC+1 / GMT+1

Summary of position:
Under the supervision of the Property Manager, the Property Assistant develops a program for the maintenance, repair, upkeep and security of all crown-owned and leased properties; maintains working relations with appropriate suppliers and contractors; liaises with owners of leased properties on maintenance and repair work; determines the service requirements to meet the needs of the mission's properties; gathers data for the development of the property budget and performs other duties.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

• Bachelor’s degree from a recognized university
• Diploma in a related field (Built Environment or Business Administration) from a recognized post-secondary institution with a minimum of three (3) years of continuous experience working in a related field such as property management, estate management, procurement or construction project management within the last 10 years;

• Fluency in English (written and oral)

• Recent experience* in client service; liaising and working with clients (internal or external), in an office environment.
• Recent experience* working with a range of computer applications
• Recent experience* in planning and delivery of property management services
• Recent experience* in managing properties and supervising construction jobs
• Recent experience* with prioritizing, organizing and coordinating a large volume of telephone enquiries and correspondence (mail, email)

* Recent experience is defined as a minimum of two (2) years within the last 5 years.

Rated Requirements

The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment

Knowledge of:
• Building codes and standards in South Africa
• North American/Western European building standards and practices
• Property maintenance techniques and principles
• Occupational Health and Safety principles

• Effective Interactive Communication English – Oral and Written
• Ability to handle multiple demands and manage numerous files simultaneously
• Ability to get and stay organized (effectively manage time, tasks, workload)
• Ability to prepare and manage a budget;
• Ability to plan and manage a project schedule;
• Ability to effectively use Microsoft Office (Word, Excel, Outlook Mail), and web search engines;

• Adaptability and Flexibility - Willingly Alters Normal Course of Action
• Initiative/taking action/being self-directed/working independently
• Client Focus - Takes Personal Responsibility for addressing Client Problems
• Focus on Quality and Detail – Monitors Data
• Judgement – Applies Sound Judgement When Analyzing Problems or Situations
• Teamwork and cooperation – Expresses Positive Attitudes and Expectations of Team or Team Members
• Values and Ethics, professional integrity

Asset Qualifications:
Preference may be given to candidates who have the following asset qualifications. If candidates meet the factors listed in the asset qualifications, they must also clearly demonstrate how they meet these factors in their covering letter and CV.

• Previous experience working in a diplomatic mission, or in an international agency in managing Property or Procurement portfolios.
• Experience working or studying in a North American or Western European Country or working with a North American or Western European organization
• Fluency in French (written and oral)

Organizational Needs:

Operational Requirements:
• Must be able to work overtime as required (sometimes at short notice);
• Paid leave & vacation might be limited during the high season i.e. from 01July until 15 September
• Valid South African driver’s license

Condition(s) of Employment:
• South African citizenship, holder of a valid South Africa residence permit or otherwise legally able to work at the High Commission (please note The High Commission of Canada does not sponsor work authorizations directly or indirectly).
• Able to obtain and maintain a Government of Canada Reliability Status Clearance. Please note that the Reliability Status Clearance must be maintained throughout your employment at the Embassy as failure to do so may result in dismissal. This includes a criminal and credit background check.
• Ability to meet the medical requirements as defined by the employer. Candidate may be required to lift up to 32kgs, climb ladders/external stairs, work at heights or in confined spaces. Successful candidate(s) may be required to undergo a medical evaluation.

Area of selection:
Open to qualified applicants who are legally in a position to work for the High Commission of Canada in South Africa. This includes South African citizens, permanent residents, employees of the High Commission of Canada, and dependents/spouses of Canadian Based Staff, who meet all of the essential requirements stated below, and whose applications are received by the closing date. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.

Important Notes:
How to apply
• Please follow the link and complete the online application form.
• Candidates are also required to upload a cover letter and CV in English or French. Applications which do not include all of the requested documents or information will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to: prior to the closing date. Failure to so will result in the application being rejected.

Important notes:
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block this type of email).
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The High Commission of Canada in Pretoria does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• If candidates need any special accommodation for exams or interviews, please let us know in advance of these assessments.
• The results of this competition may also be used to establish an eligibility list of staff for similar openings at the High Commission of Canada in Pretoria which may arise in the 12 months following the completion of this competition.

Sorry, this vacancy is closed.

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