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Job Ref:

Job Title:
Foreign policy and diplomacy service (FPDS) Program Assistant

AED 161,174 gross per annum

Vacancy type:
Fixed term

Term Details:
This position is a LES (Locally Engaged Staff) position for a period of 1 year (i.e. 1 June 2019 to 31 May 2020) subject to the Terms & Conditions of Employment for LES in Abu Dhabi, UAE.



Abu Dhabi, UAE

Closing date for applications:
18-05-2019 At midnight UTC+1 / GMT+1

Summary of position:
Under the general supervision of the Political Program Manager, manages agenda for the Political Program Manager; manages information flow and quality control of outgoing documentation; plans and organizes events; acts as a point of contact for visitors and callers; supports the Ambassador’s Office as required including as principal back-up to the Ambassador’s assistant; and performs other duties on an ongoing basis.
• Manage agenda for the Political Program Manager
• Managing Agenda/ schedules for the Political Program Manager
• Managing information flow for the Political section
• Planning and organizing events
• Acts as a point of contact for visitors and callers
• Performs other duties either on ad hoc or on an ongoing basis

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and/ or CV how they meet each of these essential qualifications.

• A degree from an accredited university or college; or an acceptable combination of relevant experience, education, and training related to the duties and specific areas of competence required by the position.

• Fluent in (speaking, reading, and writing) English
• Fluent in (speaking, reading, and writing) Arabic

• At least 2 years of recent* experience (within the past five (5) years) working in a professional office setting in a job role that includes research and writing skills.

• At least 2 years of recent* experience (within the past five (5) years) working in a job setting exposed to social media review, newspaper review, report writing etc.

• At least 1 year of recent * experience (within the past three (3) years) working in a setting that involves managing calendars, events, translation, etc.

*”Recent experience” refers to the depth and breadth of experience associated with having performed a broad range of related activities. Accumulated experience that has been acquired within the last 5 years is required. Experience will be assessed on the basis of the scope, the quantity, complexity, diversity of the work performed, and degree of autonomy.

Rated Requirements (Knowledge, Ability and Competencies):
Candidates must also meet the Rated Requirements relating to knowledge, abilities and competencies. These may be assessed at a later stage through any of the following: written exam, interview, role-play, practical test, presentation and/or psychometric assessment.

• Knowledge of general office procedures and practices, including correspondence;
• Knowledge of data management;
• Knowledge of social media;
• Knowledge of Internet research;
• Knowledge of UAE and regional politics and the economy.

• Able to communicate effectively in English and in Arabic, both orally and in writing;
• Able to manage multiple competing demands, organize time, and work effectively;
• Able to collect and evaluate information effectively;
• Able to work independently as well as to be a part of a larger team;
• Able to work with computer software, such as Excel, Word, Databases;
• Good judgement;
• Collaborative attitude;
• ‎Strong communicator;
• Positive attitude;
• Ability to work in a busy and occasionally stressful environment; and
• Willingness to learn, adapt and work overtime.

Asset Qualifications:
• Ability to read, write, and speak French
• Knowledge of Canada and Canadian politics, culture and values

Organizational Needs:

Operational Requirements:
Ability to work irregular hours and/or overtime as required.

Condition(s) of Employment:
A. The appointment of the successful candidates will be subject to Reliability Check (RC). Reliability status must be maintained throughout employment – failure to do so may result in dismissal
B. Short-listed candidates will be asked to provide at least 2 recent references and proof of their residence status. The successful candidate will be asked to provide us with a clean police certificate and credit report to obtain the necessary security clearance.
C. Must be a resident of the UAE at time of hire and eligible to work in UAE;
D. Must hold a valid UAE work permit or no impediments to receive one.

Area of selection:
Open to external applicants residing in the UAE and to employees occupying an indeterminate or term position at the Embassy of Canada in Abu Dhabi or the Consulate General of Canada in Dubai, who meet all of the essential qualifications and whose applications are received by the closing date. The Canadian Government is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit.

Important Notes:
• Candidates are also required to upload a CV and a covering letter in English or in French. Applications which do not include all of the requested documents or information will be rejected.
• Please review the work description and vacancy notice prior to submitting an application.
• Candidates must demonstrate concisely in their cover letter how they meet the essential and asset qualifications.
• Candidates who are unable to submit their application due to technical difficulties must report these to: prior to the closing date. Failure to so will result in the application being rejected.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block this type of email).
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Embassy of Canada in Abu Dhabi does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• If candidates need any special accommodation for exams or interviews, please let us know in advance of these assessments.
• The results of this competition may also be used to establish an eligibility list of staff for similar openings at the Embassy of Canada in Abu Dhabi which may arise in the 12 months following the completion of this competition.
• If you have any questions at any stage of the process please send an email to

For more information about this position please open the following documents:

Sorry, this vacancy is closed.

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