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Job Ref:

Job Title:
International Business Development Assistant

USD 55,462 plus benefits.

Vacancy type:



New York

Closing date for applications:
26-05-2019 at 23:59 UTC+1 / GMT+1

Summary of position:
What will you do?
• Provide event planning support for curated initiatives and VIP visitor programs.
• Track budget resources, process claims/invoices/payments of vendors and maintain appropriate records and knowledge of policies.
• Prepare contract forms for approval and track contracts with external service providers for completeness on behalf of the team.
• Input data into CRM system(s) and generate reports on a biweekly basis.
• Undertake research to prepare responses to enquiries from the public on a broad range of trade, innovation and investment-related subjects.
• Lead on and update the team’s information management system(s) (e.g Salesforce, Sharepoint, etc.).
• Research content to contribute to the Consulate’s LinkedIn and Twitter accounts.
• Provide outstanding administrative and organizational support to the team while reporting to the Program Manager.
• Work collaboratively with other administrative support staff in the program to ensure coverage.

Essential qualifications:
Language requirement:
Fluency in written and oral English.

Education requirement:
An Associates or Bachelor’s degree from an accredited college or university.

Experience requirements:
• Minimum 2 years recent* experience in an administrative support role in a professional office environment.
• Recent experience tracking budget resources, and processing claims/invoices/payments.
• Recent experience in supporting event planning, projects, initiatives, activities and VIP visitor programs.
• Recent experience in drafting responses to public inquiries, including conducting research and writing correspondence.
• Advanced use of Microsoft Office and CRM systems (e.g Salesforce, Sharepoint, etc.).

*Recent as defined in the last 5 years

Asset Qualifications:
• CRM systems (e.g Salesforce, Sharepoint, etc.).
• French.

Organizational Needs:
Candidates who meet the Language, Education and Experience requirements will be assessed on the following qualifications via a written test, an interview, an in‐basket exercise, a skills test, or any combination of these methods:
a. Knowledge:
• Role of the Canadian Trade Commissioner Service.

b. Abilities:
• Manage multiple priorities with tight deadlines;
• Use social media tools for promotion and/or to generate new business opportunities;
• Take initiative to identify and solve problems; and
• Microsoft Office: Word, Excel, PowerPoint, Outlook.

c. Personal Suitability:
• Adaptability and flexibility;
• Client focus;
• Attention to detail;
• Teamwork and cooperation; and
• Integrity and resilience

Operational Requirements:
Our hours of work are:
• 37.5 hours per week in accordance with Locally-Engaged Staff regulations.
• You must be willing to work overtime and evenings when required.

Condition(s) of Employment:
• Have independent work authorization in the United States and status in accordance with United States protocol directives for foreign missions.
• Reside in the United States.
• Meet all of the requirements stated above.
• Submit your resume and a one page cover letter by the closing date. The cover letter must:
 Demonstrate how you meet the essential Education, Experience and Language requirements listed above and relate your experience to the position description;
 Confirm residency in the United States;
 Confirm independent work authorization in the United States.

Note: Failure to provide any of the information required above will result in your application being rejected. All communication relating to this process, including email correspondence, may be used in the assessment of qualifications.

Area of selection:
• The general public who meet all of the essential requirements stated above, who currently reside in the Tri-State area of New York, NJ and CT. • Employees of any Canadian Mission in the United States may apply. Note: Relocation expenses will not be paid in any circumstance.

Important Notes:
What we are offering:
• One NYC-based LE-05 International Business Development Assistant position with a starting salary of USD 55,462 plus benefits.
• To be part of a dynamic and proactive team of international trade professionals across the United States and around the world (
• 15 days annual leave and other leave provisions, as well as a strong benefits package including medical, dental, long term disability, and a retirement savings plan. We put a premium on learning and skills development.

The staffing process will consist of a review of all applications to ensure that applicants meet the essential requirements. Please note that failure to meet any of the essential qualifications eliminates candidates from further consideration in the competition. Only those applicants who meet these will be contacted by the Human Resources Section for an in-person interview and/or other form(s) of assessment (a written test, an in-basket exercise, and /or a skills test) of the Rated Requirements for the position. All candidates are required to show proof of legal status to live and work in the US. Reference verifications will be carried out. The successful candidate will be required to obtain an Enhanced Reliability security clearance from the Government of Canada. This process takes up to two months.

For more information about this position please open the following documents:

Sorry, this vacancy is closed.

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