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Job Ref:
3440

Job Title:
Administrative Assistant

Salary:
$52, 411 USD, plus benefits

Vacancy type:
Indeterminate

Term Details:
This staffing process may be used to create an eligibility list of qualified candidates for this position and for similar positions with various tenures, including indeterminate, term, assignment/ transfer, emergency, and acting opportunities at the Embassy. When you submit your application, you must specify all types of employment tenures for which you wish to be considered, e.g., indeterminate, term, assignment/transfer, and/or acting.

Level:
Assistant

Classification:
LE-05

Location:
Embassy of Canada, Washington, D.C.

Closing date for applications:
21-07-2019 at 23:59 UTC+1 / GMT+1

Summary of position:
Working under the general supervision of the Attaché Assistant Supervisor, the Administrative Assistant provides problem resolution through reference to readily available resources and guidance; maintains comprehensive knowledge of office routines such as arranging travel according to policies and procedures; procedures & functions of program is required; prioritizes multiple projects & tasks; provides front line client services to internal & external clients; researches & compiles data and maintains data bases for budget management purposes; supports events & tracks logistics; decisions impact on program operations and image of the Canadian Air Force Attaché(CFAA), the Defense Cooperation Attaché(DCA), the Canadian Force Public Affair Attaché(CFPAA) sections as well as the Canadian Force Liaison Officer at the Pentagon(CFLO Pentagon) within CDLS (W) Office

Essential qualifications:
Language:
English
Education:
A degree from an accredited university or college; or a combination of education, training and experience (at least two years) in an administrative support role in a professional office environment.
Experience:
• Minimum 1 year of experience in an administrative support role in a professional office environment.
• Experience with Microsoft Office suite including extensive data input and information management; and
• Experience providing front-line client service in a complex office environment.

Asset Qualifications:
The ability to work in French.
• Familiarity with DND documentation;
• Experience with DND-specific application software such as DRMIS and Claims-X; and
• Prior work experience within a military or diplomatic environment.

Organizational Needs:
-

Operational Requirements:
Knowledge:
• Knowledge of administrative office and financial processes and procedures,;
• Knowledge of computer software and systems, including Microsoft Office suite, e.g., Outlook, Word, Excel;
• Knowledge of the roles of the Department of National Defence (DND); and
• Knowledge of the basic structure of the Canadian Government.
Abilities:
• Communicate effectively orally and in writing in English;
• Provide excellent client service in person, by telephone, and electronically;
• Solve problems with little assistance;
• Learn quickly and continually;
• Demonstrate attention to details, with the ability to work well under pressure;
• Initiate appropriate action in response to critical communications;
• Plan and organize conferences, meetings and hospitality events; and
• Manage multiple competing demands, organize time, and work effectively to meet deadlines.
Personal Suitability:
• Effective interpersonal skills;
• Responsible;
• Sound judgement;
• Reliability;
• Team player and collegial; and
• Integrity.

Condition(s) of Employment:
Condition of employment (must be met):
•. Eligibility for a Government of Canada Reliability Status which includes a criminal and credit background check; and
•. Independent work authorization in the United States and status in accordance with U.S. protocol directives for foreign missions. (US Citizen, LPR, or A-1 visa as required by the Department of State for employment in a foreign mission)

Area of selection:
• Persons living in the greater Washington Metropolitan area. • Employees of the Embassy of Canada in Washington, D.C. • Employees of any Canadian Mission in the United States. Relocation will not be paid in any circumstance. • Spouses and dependents of Canada-based staff (CBS) at the Embassy of Canada in Washington, D.C.

Important Notes:
Selection procedure:
The staffing process will consist of a review of all applications to ensure that applicants meet the essential requirements. Please note that failure to meet any of the Essential Requirements eliminates candidates from further consideration in the competition. Only those applicants who meet these will be contacted by the Human Resources Section for an interview or other form of assessment of the Rated Requirements.

The assessment may include an interview, a written test, and other tests that will consist of a series of questions designed to evaluate each applicant's knowledge, abilities, and personal suitability for the position.

Embassy offers a competitive salary plus leave and health benefits package. Leave includes paid vacation, sick, and family/personal leave. Health packages covers medical, dental, disability, and retirement. Other benefits include prime work location in proximity to Metro, standard 37.5-hour work week, on-sit parking, on-site gym with cardio and weight room, and on-site cafeteria. The Embassy promotes work-life balance and offers a dynamic and healthy work environment.

The Embassy is committed to conducting inclusive, barrier-free selection processes.

Method of application:

See below.

Hours of work:
Normal hours of work for this position are in accordance with the Terms and Conditions of Employment for Locally Engaged Staff (LES) in the United States of 37.5 hours per week. The incumbent may be required to work overtime as needed.



For more information about this position please open the following documents:



Sorry, this vacancy is closed.

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