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Job Ref:

Job Title:
Program Assistant National Research Council (m/f/d)

The starting annual salary for a full-time position is 37,694 EUR gross

Vacancy type:

Term Details:




Closing date for applications:
25-02-2020 at 23:59 UTC+1 / GMT+1

Summary of position:
Reporting to the National Research Council of Canada (NRC) Senior Advisor for Germany, the Program Assistant, is responsible for scheduling, research and administrative services to support the NRC Senior Advisor.

Essential qualifications:
Candidates will initially be screened on the Essential Requirements below and must demonstrate in their cover letter/c.v. how they meet these criteria. Only those candidates who meet all the Essential Requirements and demonstrate this clearly within their application will then proceed to the next stage of the process.

The Essential Requirements are:
- Professional level of German (written and spoken C1*)
- Professional level of English (written and spoken C1*)
- Knowledge of French (written and spoken at least A2*)
*According to the Common European Framework for Languages (CEFR)
- Secretarial or commercial qualification (e.g. vocational training certificate, Bachelor’s degree or higher)
- Significant work experience** in an office environment
- Significant work experience** using online systems and tools (including MS Office applications and client relationship management software), including conducting searches of websites and online databases.
**Significant work experience is defined as 3 years’ work experience at full-time within the last 5 years.

Candidates must also meet the Rated Requirements shown below, which will be assessed through any of the following: cover letter, written test, oral communication, interview and reference checks.

The Rated Requirements are:

- Basic knowledge of innovation and commercial practices in Germany (i.e. research and innovation establishments, government administration)
- Good communication skills (oral and written)
- Ability to draft business correspondence and information (briefing) documents
- Attention to detail
- Ability to prioritize
- Organisational skills
- Ability to interact well with others
- Client service orientation, courteous, discretion


Asset Qualifications:
Preference may be given to candidates who have the following asset qualifications. Candidates must also clearly demonstrate how they meet these factors in their cover letter.

The Asset qualifications are:
- Basic accounting skills (e.g. tracking expenditures)

Organizational Needs:

Operational Requirements:
- Preparedness to work extra hours on occasion including evenings and weekends
- Occasional travel within Germany and Europe on temporary duty, as required

Condition(s) of Employment:
- Security check and approval of Reliability Status
- Right to work in Germany

Area of selection:
Open to internal and external applicants who are legal residents or citizens of Germany, who meet all of the essential requirements stated below, and whose applications are received by the closing date. Please note that the Embassy or consulates of Canada to Germany does not sponsor work authorizations directly or indirectly. For this position, applicants must hold a permanent work authorization. The selected candidate must provide a local address as proof of residence at offer stage. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Important Notes:
How to apply:
• Please complete the online application form and submit your cover letter and c.v. in English or French. Please include in your c.v. document copies of any certificates of employment from your last place of work and copies of certificates of education, including any relevant certificates of language proficiency and work permit by creating one pdf document.

• Please submit a cover letter in English or French explaining why you are interested in the position and how your previous experience applies to this position. Candidates must demonstrate concisely in their cover letter how they meet all essential qualifications.

• Applications which do not include the requested documents or information in the CV or cover letter will be rejected.

• Candidates who are unable to submit their application due to technical difficulties must report these to: prior to the closing date. Failure to do so will result in the application being rejected.

Important Notes:
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• The Embassy or consulate of Canada in Germany does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar term, indeterminate part-time or full-time openings at the Embassy or consulate of Canada in Germany which might arise in the 12 months following the completion of this recruitment process.

For more information about this position please open the following documents:

Sorry, this vacancy is closed.

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