Government of Canada
Symbol of the Government of Canada

Government of Canada



  1. Home
  2. >
  3. Our Office
Job Ref:

Job Title:
Operation Liaison Assistant – Canada Border Services Agency

Starting salary PLN 108,709 gross per annum

Vacancy type:

Term Details:
This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Poland.



Matejki 1/5, 00-481 Warszawa, Poland

Closing date for applications:
02-09-2019 at 23:59 UTC+1 / GMT+1

Summary of position:
Under the direct supervision and guidance of the Canada Border Services Agency (CBSA) Liaison Officers (LO) and / or the International Network Manager (INM), the Operation Liaison Assistant (OLA) will perform a wide range of administrative, clerical and strategic activities to assist the CBSA LO program. The OLA will assist CBSA efforts in supporting Canada’s national security and public safety priorities. This includes, but is not limited to, the facilitation and free flow of persons and goods to and from the countries within LO’s area of responsibility (AOR) and the identification of persons and goods that may pose a risk for non-compliance; participating in the reporting on cross-border criminal activities, migratory and customs trends; liaising with both private and governmental stakeholder such as Immigration and Customs organisations, as well as commercial air carriers, on a wide range of CBSA mandate issues; assisting the LO in expanding border management cooperation with the relevant stakeholders in of the AOR; professionally represent the CBSA, be it in writing or in person; networking with representatives of host countries and other organisations; and, providing assistance in both operational and administrative capacities as required by the LO or INM.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

• Post-secondary diploma or a Bachelor’s degree

• Proficiency in Polish – (reading, writing, comprehension and speaking)
• Proficiency in English – (reading, writing, comprehension and speaking)

• Minimum 2 years of recent* experience in one or more of the following
o Working within an office environment in an administrative support or program assistant capacity.
o Working in a field related to border security or law enforcement, including but not limited to fraudulent document detection and passenger assessment, the administration of customs legislation or the administration of immigration legislation.
o Working for the Canada Border Services Agency or Immigration, Refugees and Citizenship Canada, either in Canada or at a Canadian Embassy or Consulate abroad.

*Recent experience is defined as within the last 5 years.

Rated Requirements

The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, references, presentations and/or psychometric assessment.

• Working knowledge of MS Office (MS Word, MS Excel and MS PowerPoint, MS Outlook)
• Ability to work under pressure by being be organised and able to prioritise tasks
• Judgment
• Adaptability and flexibility
• Demonstrating Integrity, Values and Ethics
• Initiative
• Attention to detail
• Client Service Orientation
• Effective interactive communication both verbally and in writing
• Discretion

Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

• Ability to read, write and understand and/or communicate fluently in French
• Ability to read, write and understand and/or communicate fluently in Russian
• Ability to read, write and understand and/or communicate fluently in Ukrainian
• Experience in conducting research, collecting and in analyzing information and providing operational reports.
• Experience in providing financial and budget management support.

Organizational Needs:

Operational Requirements:
• Occasional overtime, as operationally required
• Hours of work: 37.5 hours per week (Monday to Friday)
• Please note the Embassy operates a schedule of public holidays according to a combination of Polish and Canadian dates, which means you will be required to work on certain Polish holidays.

Condition(s) of Employment:
• Valid passport
• The successful candidate will be required to obtain and maintain a Government of Canada Reliability Status (RS), which includes criminal and credit background check, covering the entire employment period.
• Candidates must have a valid work authorization covering the entire employment period. If the employment is indeterminate, the work authorization should be permanent or itself lead to a permanent work authorization.
• Before an offer of employment can be made, candidates must provide a local address as proof of residence in the specific city, region or country so that if selected, it will appear on the offer letter.

Area of selection:
This position is open to candidates currently residing in Poland, who hold current documentation allowing them to work in Poland without restriction, who meet all of the essential requirements stated and whose applications are received by the closing date. Those candidates holding documentation/visas not renewable in Poland such as the Youth Mobility Visa will not be eligible to apply for this position. Please note that the Embassy of Canada in Warsaw does not sponsor work authorizations directly or indirectly and will not relocate successful candidates. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.

Important Notes:
• Candidates are required to upload a cover letter and CV in English or French. Applications which do not include all of the requested documents or information will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to: prior to the closing date. Failure to do so will result in the application being rejected.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Embassy of Canada in Warsaw does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Embassy of Canada in Warsaw, which might arise in the 18 months following the completion of this recruitment process, with various tenures, including indeterminate or term.
• All qualifications are non-compensatory.
• The Embassy of Canada in Warsaw is committed to conducting inclusive, barrier-free selection processes.
• If you have any questions at any stage of the recruitment process, please send an email to:

Sorry, this vacancy is closed.

Primary navigation