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Job Ref:

Job Title:
Property and Materiel Manager (Anticipatory)

Starting Annual Gross Salary: RMB 208,246 (before tax and employee social insurance contributions; 13th month bonus and employer social insurance contributions are paid on top of the gross salary; salary is non-negotiable)

Vacancy type:




Closing date for applications:
16-09-2019 at 23:59 UTC+1 / GMT+1

Summary of position:
Reporting to the Deputy Management Consular Officer (DMCO), develop, plan and implement the program to administer services related to the procurement and maintenance of Mission’s staff quarters, chancery and official residence; plans and administers the activities related to the supply and replacement of material resources provided to Mission’s staff quarters, chancery and official residence; maintains contact with local real estate and construction industries, negotiates lease renewals and repair and maintenance contracts, supervises locally-engaged staff and contractors; prepares the annual estimates and budget input for operations and property requirements; pre-audits and prepares payment for goods and services pertaining to rentals and maintenance of accommodations; and, performs other related duties.

Essential qualifications:
• Degree from a recognized university

• Proficiency in English (reading, writing, listening, speaking)
• Proficiency in Mandarin Chinese (reading, writing, listening, speaking)

• Minimum 3 year of experience with general administrative duties including budgeting
• Minimum 3 years of combined experience contracting for goods/services, managing/negotiating with contractors or suppliers, managing a property portfolio, working in a foreign diplomatic mission.
• Experience in dealing with the public and customer/client service
• Experience in supervision

• General knowledge of property management practices
• Knowledge of contracting and procurement practices
• Knowledge of MS Office Tools, including Outlook, Word, Excel and PowerPoint

• Ability to interpret and apply policies, regulations, or laws
• Ability to plan and organize work
• Ability to write effective business correspondence in English and Chinese
• Ability to perform translation and interpretation from English to Chinese and vice versa

Personal suitability:
• Action Management – Monitor Adherence to standards of performance
• Client Focus – Addresses underlying client needs
• Communication - Adapts language to the audience
• Effectiveness/Achievement Orientation – Implements innovative solutions
• Focus on Quality and Details – Monitor Data or Project
• Judgement - Applies sound judgment in difficult situations

Asset Qualifications:
• Proficiency in French (reading, writing, listening, speaking)

• Experience in coaching and supervising others
• Experience using SAP’s financial system or another similar system

• Knowledge of Shanghai’s local supplier/contractor base for local real estate, construction industries, stationary, printing, home/office appliances, office furniture, etc.

Organizational Needs:

Operational Requirements:
• Ability and willingness to work overtime on short notice as required
• Able to travel domestically and internationally as required

Condition(s) of Employment:
• Ability to obtain and maintain a valid working authorization in China. Per Chinese regulations, the Embassy / Consulates can only facilitate working visas for Canadian citizens
• Ability to obtain and maintain a valid “Reliability Status” security clearance

Area of selection:
This position is open to external applicants residing in China and employees occupying an indeterminate or term position in China Missions who meet all of the essential qualifications and whose applications are received by the closing date. Short-listed candidates should be able to participate in tests and/or interviews in Shanghai at own expense. The successful candidate will be required to relocate to Shanghai at own expense.

Important Notes:
Please be advised that applications through email will NOT be considered, you must apply using the online application.

We are seeking high quality written applications to establish a shortlist for further testing. Your application must include an Application Letter and Curriculum Vitae in English or French.

Your Application Letter should indicate why you meet the mandatory requirements as listed under: Area of Selection; Education; Language and Experience.

Incomplete applications will not be considered.

The results of this competition may also be used to create an eligibility list to staff similar openings of either indeterminate or term duration which may arise at the Consulate General.

We thank all applicants for their interest. Please ensure that you provide appropriate contact information so that you can be easily reached (e-mail, phone, mobile, etc.)

You should receive a confirmation message from the system should you successfully submitted your application. If you don’t receive the receipt, please contact us at
The Government of Canada is committed to building a skilled, diverse workforce. We welcome applicants from all backgrounds irrespective of race, color, religion, gender, disability, age or sexual orientation.

The Government of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise us in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

For more information about this position please open the following document:

Sorry, this vacancy is closed.

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