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Job Ref:

Job Title:
Administrative Assistant, Quebec Office in Beijing

Approx. 112,777.00 RMB (before tax and employee social insurance contributions; 13th month bonus and employer social insurance contributions are paid on top of the gross salary; salary is non-negotiable)

Vacancy type:

Term Details:




Closing date for applications:
07-10-2019 at 23:59 UTC+1 / GMT+1

Summary of position:
As a member of the Public and Political Affaires Department, the Administrative Assistant will help to manage administrative work of the team. The Administrative Assistant will also help to promote cultural and educational exchanges in Québec, including development and sharing of advice and information to clients; building relationships with clients and local contacts; doing troubleshooting as well as planning and executing events

Essential qualifications:

• Minimum Bachelor’s degree from a recognized university, OR an acceptable equivalent through the combination of education and work experience


• Proficiency in French (reading, writing and speaking)
• Proficiency in Mandarin (reading, writing and speaking)
• Proficiency in English ( reading, writing and speaking)


• Experience in dealing with the general public and customer/client service
• Experience in general administrative duties


• Knowledge of MS Office Tools, including Outlook, Word, Excel and PowerPoint


• Ability to write effective letters and correspondence in French and Chinese;
• Ability to research, interpret sources of information and synthesize data to respond to requests for information from clients
• Ability to perform translation and interpretation from Chinese to French and vice versa

Personal suitability:

• Client focus – Takes personal responsibility for correcting client problems
• Effective Interactive Communication – Checks understanding and clarity
• Effectiveness / Achievement Orientation – Finds innovative ways to improve performance
• Initiative – Takes action under pressure
• Judgment – Applies sound judgment when analyzing problems or situations
• Networking/Alliance Building – Identifies/approaches key stakeholder contacts

Asset Qualifications:
Preferred standing may be given to those candidates who also meet the following:


• Experience working and liaising with Chinese government agencies
• Experience in working with visiting business and/or government delegation
• Work experience in a francophone environment or in Québec
• Experience in organizing cultural and educational events

Organizational Needs:

Operational Requirements:
• Ability and willingness to work overtime on short notice as required
• Able to travel domestically and internationally as required

Condition(s) of Employment:
• Ability to obtain and maintain a valid working authorization in China. Per Chinese regulations, the Embassy / Consulates can only facilitate working visas for Canadian citizens
• Ability to obtain and maintain a valid “Reliability Status” security clearance

Area of selection:
This position is open to external applicants residing in China and employees occupying an indeterminate or term position in China Missions who meet all of the essential qualifications and whose applications are received by the closing date. Short-listed candidates should be able to participate in tests and/or interviews in Beijing at own expense. The successful candidate will be required to relocate to Beijing at their own expense.

Important Notes:
Applications through email will NOT be considered, you must apply using the online application.

We are seeking high quality written applications to establish a shortlist for further testing. Your application must include an Application Letter and Curriculum Vitae in English or French.

Your Application Letter should indicate why you meet the mandatory requirements as listed under: the Area of Selection; Education; Language and Experience.

Please be noted that incomplete applications will not be considered.

The results of this competition may also be used to create an eligibility list to staff similar openings of either indeterminate or term duration which may arise at the Embassy.

We thank all applicants for their interest. Please ensure that you provide appropriate contact information so that you can be easily reached (e-mail, phone, mobile, etc.)

If you have any questions, please send email to
The Government of Canada is committed to building a skilled, diverse workforce. We welcome applicants from all backgrounds irrespective of race, color, religion, gender, disability, age or sexual orientation.

The Government of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise us in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

For more information about this position please open the following document:

Sorry, this vacancy is closed.

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