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Job Ref:

Job Title:
Administrative Assistant / Receptionist

4,242,689 KZT gross per annum, plus benefits e.g. medical allowance

Vacancy type:

Term Details:
This position is an LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Kazakhstan.



Embassy of Canada in Nur-Sultan, Kazakhstan

Closing date for applications:
18-10-2019 at 23:59 UTC+1 / GMT+1

Summary of position:
Under the supervision of the Management and Consular Officer or CSO, Administrative Assistant operates for the provision of: receptionist services by managing calls to the mission on behalf of all programs, providing general information to visitors on the Consular program, controlling access to the chancery and provides a front line security system; administrative support services of mission specific common services and the coordination of regionalized common services requests from the mission to the CSDP; responsible for the provision of documents, information and variety of administrative services in support of one or more of the consular, finance, material management and general services processes.

Essential qualifications:
Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

• University degree/diploma from a recognized institution in a discipline related to the job functions described in the above-mentioned duties.

• Fluency in English (written and spoken)
• Fluency in Russian (written and spoken)
• Fluency in Kazakh (written and spoken)

• Minimum of two (2) years of recent experience working in an office environment providing general administrative support
• Experience providing financial administrative services
• Experience working computers and a wide variety of office software applications
• Experience providing services directly to clients in person, electronically and by telephone
• Recent is defined as at least 2 years of accumulated experience that was acquired within the last 5 years.

Rated Requirements:
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

• Knowledge of financial and administrative management practices and procedures
• Knowledge of the methods, techniques and practices involved in the use of computer software

• Effective Communication
• Ability to multi-task in a fast-paced environment
• Strong client focus
• Adaptability and flexibility
• Excellent interpersonal skills
• Teamwork and cooperation

Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

• Knowledge of French language
• Experience working in a diplomatic mission or in an international organization
• Experience providing services to clients in a challenging environment

Organizational Needs:

Operational Requirements:
This position will require working overtime and sometimes on short notice.

Condition(s) of Employment:
• The successful candidate must complete and retain a Government of Canada Enhanced Reliability Security Clearance
• The successful candidate must be legally entitled to work in the Republic of Kazakhstan

Area of selection:
Open to internal and external applicants who are legal residents or citizens of the Republic of Kazakhstan, who meet all of the essential requirements stated below, and whose applications are received by the closing date. Please note that the Embassy of Canada in Nur-Sultan, Kazakhstan does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.

Important Notes:
How to apply:
• Please follow the link and complete the online application form.
• Candidates are required to upload a cover letter and CV in English or French. Applications which do not include the requested documents or information in the CV or cover letter will be rejected. Any additional information must be included as part of these two attachments.
• Candidates who are unable to submit their application due to technical difficulties must report these to: prior to the closing date. Failure to so will result in the application being rejected.

Important Notes:
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Embassy of Canada in Nur-Sultan, Kazakhstan does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Embassy of Canada in Nur-Sultan, Kazakhstan, which might arise in the 12 months following the completion of this recruitment process.
• If you have any questions at any stage of the recruitment process, please send an email to:

Sorry, this vacancy is closed.

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