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Job Ref:
3700

Job Title:
READINESS PROGRAM ASSISTANT (EMERGENCY MANAGEMENT AND SECURITY)

Salary:
33 535 € annual gross + benefits i.e. possibility of an additional 6.5 hours per month (time accumulated over the 35 hours per week) at 125% the hourly rate + 7 OTR (refunded overtime) days a year, transportation benefit, 13th month, and health insurance benefit.

Vacancy type:
Indeterminate

Term Details:
Full time – Indeterminate i.e. permanent

Level:
Assistant

Classification:
Locally Engaged Staff (LE-05)

Location:
Embassy of Canada, 130, rue du Faubourg Saint-Honoré, 75008 Paris

Closing date for applications:
25-11-2019 at 23:59 UTC/GMT

Summary of position:
Under the responsibility of the Counsellor, Readiness Program (RPM), the Readiness Program Assistant (RPA) assists the RPM and the Readiness Program. The Readiness Program is responsible for the management of the four pillars of Emergency Management (mitigation, preparation, response and recovery) and the identification, assessment, monitoring and management of risks related to mission security. In meeting this mandate, they facilitate the government’s consular mandate to ensure the wellbeing of the Canadian Community abroad in a time of crisis, the business continuity of the mission to provide these services and the establishment of the necessary conditions and environment to allow for the development, enhancement, and continuous improvement of security and emergency management measures. Within this context, the position has as a primary responsibility to provide administrative services for the Readiness Program of the mission.

Essential qualifications:
Candidates will initially be selected based on qualifications related to education, experience and on the language profile required. Asset qualifications could also be taken into account for the pre-screening of candidates.
It is the candidates’ responsibility to clearly demonstrate and explain, in their cover letter, how they meet every criterion relating to their education, experience and language skills for essential qualifications, and also, if applicable, asset qualifications. Note that it is not sufficient to simply declare that you meet the requirements nor to simply mention your current responsibilities.
Candidates selected at the screening stage will be invited for further assessments in relation to the qualifications i.e. languages, knowledge, abilities and competences. Methods of assessments may include a written examination, an oral interview, role-play, practical tests, and reference checks.
Education:
French or Canadian post-secondary degree or equivalent in a field related to the position**
A relevant* five year working experience in a field related to the position** could compensate for the required post-secondary study level. In this case, a secondary studies degree is required.

* relevant means in a position including diversified administrative tasks requiring organization, writing and analysis skills
** related to the position means the fields of administration or crisis management or security or equivalent

Experience:

- Three full-time years of recent*** and relevant* professional experience
- Experience in updating and following up of databases, listings, unclassified files and in writing routine reports
- Experience in preparing payments, assisting in budget management and in providing administrative support in relation to project management
* relevant means in a position including diversified administrative tasks requiring organization, writing and analysis skills
*** recent means acquired within the last five years

Languages:
Excellent knowledge of French, both written and spoken.
Requirements regarding English are as follows:
- Spoken English : understanding and speaking : advanced level
- Written English : understanding : advanced level – writing : intermediate level


Screened candidates will be evaluated in relation to the following qualifications (knowledge, abilities, competences and languages) with tools such as : written exam, interview, role play, situational questions, references checks.
Knowledge :
• Knowledge of Global Affairs Canada, its organizational structure and priorities.
Abilities :
• To communicate in both official languages in English and in French both orally and in writing;
• To organize and prioritize tasks in respect of multiple firmly fixed delays;
• To use spreadsheet and word processing applications such as MS Excel and MS Word.

Competencies :
• Adaptability and Flexibility;
• Teamwork and Cooperation;
• Judgment and analysis;
• Values & Ethics.

Asset Qualifications:
Preference may be given to candidates who, in addition to having all of the essential qualifications, also have the asset qualifications listed below. In this case, candidates will have to explain in their covering letter how they demonstrate the following asset:

Experience :
• Five full-time years of relevant* professional experience
• Experience in assisting in the elaboration of an emergency plan, in the coordination of a network of emergency coordinators and supporting emergency response;
• Experience in logistic and administrative support in relation to training, roundtables, exercises, information briefings, functional exercises related to emergency management and security.
• Work experience within a government organization or law enforcement institution.

* relevant means in a position including diversified administrative tasks requiring organization, writing and analysis skills
If candidates meet the factors listed in the asset qualifications, they must also clearly demonstrate how they meet these factors in their covering letter in order for these to be taken into account.

Organizational Needs:
• Full-time position 5 days/week.
• Normal hours of work: 09:00 to 17:00.
• Be able and willing to occasionally work additional hours under short notice.
• Working in an open space environment.
• Available to start employment soon.

Operational Requirements:
• Full-time position 5 days/week.
• Normal hours of work: 09:00 to 17:00.
• Be able and willing to occasionally work additional hours under short notice.
• Working in an open space environment.
• Available to start employment soon.

Condition(s) of Employment:
• Reside in France and be authorized to work as an employee and live in France on a permanent basis;
• Ability to obtain and maintain security clearance at the level of "Reliability” from the Government of Canada.

Area of selection:
This position is open to candidates who have their main residence in France and who are legally authorised to work in France permanently as an employee, and who meet all of the pre-requisites, i.e. all the essential qualifications and possibly the qualifications considered assets, and whose applications are received by the closing date and time. Candidates must have their main residence in France and their authorisation to work permanently in France as an employee at the time of the publication of the present offer. Important: The Embassy of Canada does not sponsor and does not assist people in any way in obtaining a residence or work permit. This position is also open to spouses, common-law partners and dependents of Canada-based staff members posted in one of the three Canadian missions in Paris (Embassy of Canada, Canadian delegations to UNESCO and the OECD) holder of a French or Canadian social security number.

Important Notes:
How to apply
• Please complete the online application form. Candidates must also upload their covering letter (1500 words maximum) and CV (ideally in pdf format).
• Candidates must clearly demonstrate in their covering letter how they possess the essential qualifications and, if applicable, the qualifications considered to be assets, by explaining clearly and concretely how they satisfy each criterion related to education and experience with respect to the essential qualifications and if applicable, with respect to each qualification considered to be an asset.
• In their covering letter, candidates must also include the names, titles, email addresses and telephone numbers of at least three people, including recent direct supervisors (of the last three years), who can serve as professional references for work experience acquired.
• Any application missing any of the requested documents and/or information will be automatically rejected.
Important notes
• Communication for this process will be sent by email. It is the candidate’s responsibility to ensure that the contact information provided is correct and updated as necessary.
• Candidates who apply to this selection process must include an email address that accepts emails from unknown users (some email systems block these types of emails).
• Candidates selected at the screening stage will be invited to participate in the following steps of the evaluation process, which will include one or several components. The evaluation methods may include written exams, interviews, simulations, role-playing games, practical exercises.
• All assessments will take place at the Embassy of Canada in Paris.
• The assessments are currently planned as follows: written exam on December 5th and 6th 2019 as well as following interviews on December 16th, 2019.
• Reference checks will be performed for candidates who reach the interview stage and may form part of the selection process.
• The costs arising from participation in this selection process will be the candidates’ responsibility. The Embassy of Canada does not reimburse any travel costs to and from interviews/exams, nor does it reimburse any relocation costs in the event of appointment.
• The Embassy of Canada in Paris does not directly or indirectly sponsor work permits and does not assist people in any way to obtain a residence or work permit.
• After the assessments, a list ranking the candidates according to the results obtained will be established. The position will be offered to the most successful candidate based on the ranking.
• The results of this competition may also be used to establish a reserve list of candidates, valid for a period of twelve months, for openings of similar permanent or temporary positions at the same level to be filled at the Embassy of Canada.
• Employees recruited by the Embassy of Canada in France are subject to the terms and conditions of employment for Locally Engaged Staff in France. Employees with Canadian nationality will be required to pay French social security charges and Canadian federal income taxes.
• For any question at any stage of the process, please send an email to paris-rh@international.gc.ca. This email address does not accept any applications which must, without exception, be submitted online as indicated in the “How to apply” section above.




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