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Job Ref:

Job Title:
Consular Assistant, LE-06 / Program Assistant, LE-05 (Emergency appointment for approximately 6 months)

Monthly Salary: LE-06: RMB 9,846 / LE-05: RMB 8,172 (before tax and employee social insurance contributions; 13th month bonus and employer social insurance contributions are paid on top of the gross salary; salary is non-negotiable)

Vacancy type:
Emergency employment

Term Details:
Emergency appointment for approximately 6 months




Closing date for applications:
08-12-2019 at 23:59 UTC/GMT

Summary of position:
Consular Assistant: Under the general supervision of the Passport or Consular Officer processes passports applications and citizenship documents for Canadian citizens abroad; provides consular support services to Canadians; and financial and accounting services in support of consular, passport and citizenship services provided at the mission; and performs other duties.

Program Assistant: Under the supervision of the officer/manager, the incumbent is accountable for the provision of administrative support services of FPDS (Foreign Policy and Diplomacy Service). Responsible for the provision of documents, information and a variety of administrative services in support of more than one of the following areas: customer service, finance, logistics, materiel management, procurement, contracting, and other duties as required.

Essential qualifications:
• Bachelor’s degree from a recognized university, OR an acceptable equivalent through the combination of education and work experience

• Proficiency in English (reading, writing, listening, speaking)
• Proficiency in Mandarin (reading, writing, listening, speaking)

• Experience in dealing with the public and customer/client service
• Experience in performing general administrative duties
• Experience in working in a team environment

• Knowledge of international business
• MS Office Tools, including Outlook, Word, Excel and PowerPoint

• Ability to write effective business correspondence in English and Chinese
• Ability to research, interpret sources of information and synthesize data to respond to requests for information from clients
• Ability to perform translation and interpretation from English to Chinese and vice versa

Personal suitability:
• Adaptability and Flexibility:
LE-06:Adapts tactics
LE-05:Willingly alters normal course of action
• Client Focus:
LE-06: Acts to improve clients client service
LE-05: Takes personal responsibility for correcting client problems
• Initiative:
LE-06: Plans ahead
LE-05: Takes action under pressure
• Effective Interactive Communication:
LE-06: Adapts language to the audience
LE-05: Checks understanding and clarity
• Judgment: Applies sound judgment when analyzing problems or situations
• Teamwork and Cooperation: Expresses positive attitudes and expectations of team or team members

Asset Qualifications:
• Proficiency in French (reading, writing, listening, speaking)

• General knowledge of Canada
• Knowledge of regulations pertaining to foreign citizens in China
• Knowledge of relevant topics such as Canadian and Chinese trade and investment business environment and practices; major areas and/or sectors of international trade; and/or Chinese government and industry structures, major economic and political issues

Organizational Needs:

Operational Requirements:
• Ability and willingness to work overtime on short notice as required
• Able to travel domestically and internationally as required

Condition(s) of Employment:
• Ability to obtain and maintain a valid working authorization in China. Per Chinese regulations, the Embassy / Consulates can only facilitate working visas for Canadian citizens
• Ability to obtain and maintain a valid “Reliability Status” security clearance

Area of selection:
This position is open to external applicants residing in China and employees occupying an indeterminate or term position in China Missions who meet all of the essential qualifications and whose applications are received by the closing date. Short-listed candidates should be able to participate in tests and/or interviews in Chongqing at own expense. The successful candidate will be required to relocate to Chongqing at own expense.

Important Notes:
Candidates must apply using our online application. Applications submitted by email will not be accepted.

We are seeking high quality written applications to establish a shortlist for further testing. Your application must include an Application Letter and your Curriculum Vitae (CV) in either English or French.

Your Application Letter should indicate how and why you meet the mandatory requirements as listed above under the Area of Selection, Education, Language, Experience, Abilities/skills and Personal suitability factors.

Incomplete applications will not be considered.

We thank all applicants for their interest. Please ensure that you provide contact information (e-mail, phone, mobile, etc.) so that we can easily contact you.

You should receive a confirmation message from the system should you successfully submitted your application. If you don’t receive the receipt, please contact us at

The Government of Canada is committed to building a skilled, diverse workforce. We welcome applicants from all backgrounds irrespective of race, color, religion, gender, disability, age or sexual orientation.

The Government of Canada is also committed to developing inclusive, barrier-free selection processes and work environments. If contacted in relation to a job opportunity or testing, you should advise us in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner. Information received relating to accommodation measures will be addressed confidentially.

Sorry, this vacancy is closed.

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