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Job Ref:

Job Title:
Common Services Officer

163,954 TRY gross per year plus benefits

Vacancy type:

Term Details:
This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Turkey.



Istanbul, Turkey

Closing date for applications:
10-12-2019 at 23:59 UTC+1 / GMT+1

Summary of position:
Under the direction of the Management and Consular Officer, the Common Services Officer:
Manages logistical execution of program objectives and goals, including but not limited to, budget management, human resources administration, and the property and material program administration. The incumbent will provide and create non-routine information and/or documentation; provide complex administrative support and services; provide services to a diverse client base and initiate proactive collaboration; supervise staff, as necessary; and perform other duties as required.

Essential qualifications:
Essential Qualifications
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates are to clearly demonstrate in their cover letter and Resume/CV how they meet each of these essential qualifications.

• Bachelor degree from a recognized university, preferably with a major related to business administration, finance, or human resources or an equivalent combination of education, training and/or experience.

• Fluency in Turkish (oral, reading and writing)
• Fluency in English (oral, reading and writing)

• Minimum of 2 years’ experience in office administration
• Minimum of 2 years’ experience in financial administration (e.g. accounting operations, tracking with a financial system/database, extracting, forecasting, analyzing trends, interpreting financial data, producing reports, forecasting and budget management)
• Minimum of 1 year experience in procurement and contracting from suppliers and service providers

Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

• Knowledge of procedures and practices for providing administrative services in the areas of;
o Commercial or financial administration
o Human Resources Management - Laws, Rules and Regulations
o Property and materiel management practices and procedures
• Knowledge and proficiency in office software packages (MS Office)

Abilities / Competencies
• Ability to research and analyze;
• Ability to work under pressure and with a minimum level of supervision;
• Client focus;
• Ability to communicate effectively;
• Flexibility and adaptability;
• Integrity;
• Interpersonal Relations;
• Judgement;
• Organizational skills;
• Team work and initiative.

Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

• Proficiency in French (oral, reading and writing)

• Working in a diplomatic/consular entity or international organization.
• Supervising employees

• Knowledge of local labour law
• Knowledge of a payroll application and staff remuneration
• Knowledge and proficiency in financial software packages (SAP)

Organizational Needs:

Operational Requirements:
• Must be able to work overtime on short notice on occasion.
• Must be available for occasional duties outside normal working hours (i.e., evenings and weekends).
• Ability and willingness to travel both domestically and internationally

Condition(s) of Employment:
• Right to work and live legally in Turkey
• Able to obtain and retain an enhanced reliability clearance
• Before a job offer can be made, applicants must provide an address in Turkey to prove their residence in that country. This address in Turkey will be indicated on the job offer letter of the selected candidate.
• Any job offer is subject to receipt of satisfactory employment and character references and the ability to obtain and maintain an Enhanced Reliability security screening including:
o a criminal record check
o National ID, professional and educational certificates
o Credit history check
o Reference checks
• Please note that Reliability Status must be maintained throughout your employment at the Mission, as failure to do so may result in dismissal.

Area of selection:
Open to internal and external applicants who are legal residents or citizens of Turkey, who meet all of the essential requirements stated below, and whose applications are received by the closing date. Please note that the Consulate General of Canada in Istanbul does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.

Important Notes:
How to apply:
• Candidates are required to upload a cover letter and CV in English or French. Applications which do not include the requested documents or information in the CV or cover letter will be rejected. Any additional information must be included as part of these two attachments.
• Candidates who are unable to submit their application due to technical difficulties must report these to: prior to the closing date. Failure to so will result in the application being rejected.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Consulate General of Canada in Istanbul, Turkey does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Salaries at the Consulate General of Canada in Istanbul are established and revised based on a mid-local market employer‎ policy.
• ‎Gross salaries are paid to the employees who are in turn responsible to pay their income taxes to the Turkish Government at the end of the fiscal year.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Consulate General of Canada in Istanbul, Turkey which might arise in the 12 months following the completion of this recruitment process.

Sorry, this vacancy is closed.

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