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Job Ref:

Job Title:
Mission Administrative Officer (MAO) - area of selection modified and extended to February 2, 2020

$103,214 USD, plus benefits

Vacancy type:

Term Details:
This staffing process may be used to create an eligibility list of qualified candidates for this position and for similar positions with various tenures, including indeterminate, term, assignment/ transfer, emergency, and acting opportunities at the Embassy. When you submit your application, you must specify all types of employment tenures for which you wish to be considered.



Consulate General of Canada in Seattle, USA

Closing date for applications:
02-02-2020 at 23:59 UTC+1 / GMT+1

Summary of position:
Under the general direction of the Head of Mission, the Mission Administrative Officer (MAO) contributes to program delivery by:
• delivering the mission’s financial, human resources, property, material, information management and technology, and administrative services;
• supporting the delivery of consular, security, and emergency management services;
• providing advice, guidance, and support to the mission management team; and,
• developing and implementing operational strategies to meet ever-changing challenges and opportunities in cooperation with the Head of Mission and the Mission Management Committee as well as with Global Affairs Canada’s Headquarters located in Ottawa.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

• Minimum of a degree from an accredited college or university in a field related to the duties of the position.

• Experience working in a corporate services environment within a government office, a diplomatic mission and/or an international governmental organization;
• Demonstrated experience in providing hands-on expertise and leadership for a combination of administrative service functions, including finance, contracting, human resources, real property and information management and technology for a minimum of 5 years;
• Demonstrated experience managing large, complex projects; and
• Demonstrated experience in effectively supervising staff for a minimum of 5 years.

• A high level of proficiency in both written and spoken English.

Asset Qualifications:
Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

• Ability to communicate in French;
• A Master’s degree in Human Resources, Management, Administration, and/or Public Administration.

Organizational Needs:

Operational Requirements:
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed for candidates who meet the Essential Qualifications. Methods of assessment may include but are not limited to written tests, interviews, role playing, presentations and reference checks.

• General knowledge of local, state, and/or federal laws related to property and human resources;
• General knowledge of information technology, contracting and property especially as the knowledge relates to efficient project management; and
• Excellent knowledge of business practices, organizational design and implementation, internal monitoring and reporting.

• Ability to assign, coordinate and review the work of subordinates, as well as the ability to provide leadership in a fast-paced, ever changing work environment;
• Ability to plan, forecast, allocate, monitor and manage budgets;
• Ability to grasp complex administrative principles and make decisions on difficult and involved issues;
• Ability to establish and maintain effective relationships with the public, government officials, management team, and mission employees;
• Ability to work independently and make quick decisions in a demanding office environment.
• Ability to multi-task, prioritize, work in an autonomous manner and make quick decisions in a fast pace office environment; and
• Ability to plan, organize and develop strategic and operational business plans and implement using project management and business processes design principles.

Personal Suitability:
• Adaptability / Flexibility
• Client Focus
• Commitment to Public Confidence
• Effective Interpersonal Relations and Respect
• Sound Judgment
• Integrity
• Cross Cultural Sensitivity
• Conceptual Thinking and Problem Solving
• Organizational Awareness
• People / Team Leadership

• Ability to travel to Canada and elsewhere within the United States.
• Possession of a valid driver’s license.
• Full time office employees work 37.5 hours per week in accordance with the Terms and Conditions of Employment for Locally Engaged Staff. The successful candidate may be required to work overtime as the need arises.

Condition(s) of Employment:
Candidates must:
• Have a valid work authorization covering the entire employment period and be able to legally work in the US.
• Obtain and maintain a reliability rating (security clearance) from the Government of Canada covering the entire employment period.
• Provide a local address as proof of residence in the area of selection.

Area of selection:
• External and internal applicants. Relocation fees will not be paid.

Important Notes:
Selection procedure:
The staffing process will consist of a review of all applications to ensure that applicants meet the essential requirements. Please note that failure to meet any of the Essential Requirements eliminates candidates from further consideration in the competition. Only those applicants who meet these will be contacted by the Human Resources Section for an interview or other form of assessment of the Rated Requirements.

The assessment may include an interview, a written test, and other tests that will consist of a series of questions designed to evaluate each applicant's knowledge, abilities, and personal suitability for the position.

The Consulate offers a competitive salary plus leave and health benefits package. Leave includes paid vacation, sick, and family/personal leave. Health packages covers medical, dental, disability, and retirement. Other benefits include prime work location in proximity to Metro, standard 37.5-hour work week, on-site parking, on-site gym with cardio and weight room, and on-site cafeteria. The Embassy promotes work-life balance and offers a dynamic and healthy work environment.

The Embassy is committed to conducting inclusive, barrier-free selection processes.

How to Apply:
• Interested candidates should apply online at by the closing date by uploading their cover letter and CV in English or French.
• Applications that do not include all of the requested documents or information will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to: prior to the closing date. Failure to so will result in the application being rejected.

Sorry, this vacancy is closed.

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