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Job Ref:

Job Title:
Official Residence Manager

Starting salary PLN 81,352.82 gross per annum plus benefits

Vacancy type:

Term Details:
Anticipatory staffing – term appointment to replace the incumbent on medical leave, possibility of indeterminate appointment following the term if a suitable vacancy exists



ul. Jana Matejki 1/5, 00-481 Warsaw, Poland

Closing date for applications:
16-08-2020 at 23:59 UTC+1 / GMT+1

Summary of position:
Under the general direction of the Head of Mission, the Official Residence Manager is responsible for coordinating the general maintenance, cleaning and upkeep of Canada’s Official Residence (OR), provides property oversight and supervision of staff and contract personnel; contributes to the management of the inventory of OR supplies; assists in the preparation and serving of dinners, receptions and other forms of official hospitality.
The position also contributes to the creation and maintenance of a high-quality Official Residence in collaboration with the HOM, the HOM’s Assistant, mission staff, suppliers and vendors.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

• Minimum Secondary School diploma with certificate (Matura).

• Fluency in English (reading, writing, comprehension and speaking);
• Fluency in Polish (reading, writing, comprehension and speaking).

• Minimum 2 years of recent* experience working for a corporate organization, foreign mission, government office, international organization or hospitality industry;
• Experience in at least 3 of the following fields:
- Material management (planning and making purchases, maintaining inventories);
- Property oversight and supervision of property-related projects;
- Organizing hospitality functions;
- Supervising staff.

*Recent experience is defined as within the last 5 years.

Rated Requirements:

The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, references, presentations and/or psychometric assessment.

• Working knowledge of MS Office (MS Word, MS Excel, MS PowerPoint, MS Outlook);
• Basic knowledge of the diplomatic protocol;
• Knowledge of procurement and invoicing procedures;
• Knowledge of standard office procedures and practices.

• Effective interactive communication (both verbally and in writing) in English and Polish;
• Budget planning skills;
• Client focus;
• Strong organizational and event planning skills;
• Leadership and supervision skills;
• Ability to prioritize workload and multi-task effectively in a high paced work environment;
• Ability to research, analyze and evaluate information effectively;
• Ability to work independently as well as in a team;
• Ability to work under pressure;
• Flexibility and adaptability;
• Initiative;
• Professional integrity, discretion and sound judgment.

Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. If applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

• Basic knowledge of French (reading, writing, comprehension and speaking);
• Experience working in a diplomatic mission;
• Experience in coordinating projects with external service providers;
• Experience working in a similar role.

Organizational Needs:

Operational Requirements:
• Occasionally ability to work overtime, as operationally required;
• Hours of work: 40 hours per week (Monday to Friday).
• Please note the Embassy operates a schedule of public holidays according to a combination of Polish and Canadian dates, which means you will be required to work on certain Polish holidays.

Condition(s) of Employment:
• Any job offer is subject to receipt of satisfactory references and the ability to obtain and maintain a Reliability security screening (including a criminal record and credit check).
• Proof of right to work in Poland and copies of educational qualifications will be required at the interview stage of the process.
• A labour medicine certificate will be required.

Area of selection:
This position is open to candidates currently residing in Poland, who hold current documentation allowing them to work in Poland without restriction, who meet all of the essential requirements stated and whose applications are received by the closing date. Please note that the Embassy of Canada in Warsaw does not sponsor work permits directly or indirectly and will not relocate successful candidates. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Important Notes:
How to apply:

• Candidates are required to upload a cover letter and CV in English or French. Applications which do not include the requested documents or information in the CV or cover letter will be rejected. Any additional information must be included as part of these two attachments.
• Candidates who are unable to submit their application due to technical difficulties must report these to: prior to the closing date. Failure to so will result in the application being rejected.

Important notes:

• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Embassy of Canada in Warsaw does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Embassy of Canada in Warsaw, which might arise in the 24 months following the completion of this recruitment process, with various tenures, including indeterminate or term.

Sorry, this vacancy is closed.

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