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Job Ref:

Job Title:
Common Services Coordinator

The starting salary for a full-time position is 44.849 euros gross per annum.

Vacancy type:

Term Details:
This position is an LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in Germany.



Düsseldorf, Consulate of Canada

Closing date for applications:
01-09-2020 at 23:59 UTC+1 / GMT+1

Summary of position:
Under the general supervision of the Consul and Head of Office, the position provides coordination and administrative services in support of the Common Services Program. The Common Services Program is responsible for the effective and efficient management of the mission through the provision of high quality common services to the Government of Canada’s international network of missions. This includes real property, facilities management, material management, procurement, contracting, human resources, finance, IM/IT, emergency management and security.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

• Post-secondary degree or apprenticeship (or equivalent) or higher

• Professional level of German at the C1 level (oral and written)*
• Professional level of English at the C1 level (oral and written)*
*according to the Common European Framework of Reference for Languages (CEFR)

• Minimum of two years of recent relevant work experience** in:
• Office management;
• Financial management; and
• Property management
** recent experience is defined as within the last 5 years

Rated Requirements

The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

• Ability to take initiative
• Ability to adapt and be flexible in problem solving
• Attention to detail
• Judgement
• Teamwork
• Ability to plan and organize workflow including setting priorities
• Good communication skills (oral and written)
• Client service orientation
• Excellent working knowledge in MSOffice (Word, Excel, Outlook, MSTeams)
• Solid accounting skills (tracking expenditures)

Asset Qualifications:
• Knowledge of French

Organizational Needs:

Operational Requirements:
• Ability to travel and work overtime according to operational needs

Condition(s) of Employment:
• Ability to obtain an Enhanced Reliability Clearance
• Candidates must have a valid work authorization covering the entire employment period. If the employment is indeterminate, the work authorization should be permanent or itself lead to a permanent work authorization.
• Valid driver’s licence

Area of selection:
Open to internal and external applicants who are legal residents or citizens of Germany, who meet all of the essential requirements stated below, and whose applications are received by the closing date. Please note that the Consulate of Canada in Düsseldorf does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Important Notes:
• Note: Due to Covid-19, you may experience some delay in the recruitment process. We are working hard to minimise any disruption. You may find more information in the sections below.

How to apply:

• Please complete the online application form and submit your cover letter and c.v. in English or French. Please include in your c.v. document copies of any certificates of employment from your last place of work and copies of certificates of education, including any relevant certificates of language proficiency and work permit by creating one pdf document.

• Please submit a cover letter in English or French explaining why you are interested in the position and how your previous experience applies to this position. Candidates must demonstrate concisely in their cover letter how they meet all essential qualifications.

• Applications which do not include the requested documents or information in the CV or cover letter will be rejected.

• Candidates who are unable to submit their application due to technical difficulties must report these to: prior to the closing date. Failure to do so will result in the application being rejected.

Important Notes:
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• The Embassy or consulate of Canada in Düsseldorf does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar term, indeterminate part-time or full-time openings at the Embassy or consulate of Canada in Düsseldorf which might arise in the 12 months following the completion of this recruitment process.

Sorry, this vacancy is closed.

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