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Job Ref:
4139

Job Title:
Security guard receptionist

Salary:
€ 30 277 annual gross + benefits i.e. possibility of an additional 6.5 hours per month (time accumulated over the 35 hours per week) at 125% the hourly rate + 7 OTR (refunded overtime) days a year, transportation benefit, 13th month, and health insurance benefit

Vacancy type:
Indeterminate

Term Details:
Full-time –Indeterminate duration

Level:
Assistant

Classification:
Locally Engaged Staff (LE-04)

Location:
Permanent delegation of Canada to the Organization of Economic and cooperation development (OECD) 15Bis, rue de Franqueville, 75116 Paris - It will also be required to occasionally work at the Embassy of Canada, 130 rue du Faubourg Saint-Honoré, 75008 Paris

Closing date for applications:
19-09-2020 at 23:59 UTC/GMT

Summary of position:
Under the responsibility of his or her supervisor, is responsible for the access control inside the Canadian Embassy or Delegation and for maintaining the activity log (during and after regular working hours). He or she welcomes the visitors and guides them towards the various Canadian services in Paris or towards certain French Services. He or She is also in charge of the reception of deliveries and of notifying the recipients. He or she answers the calls, responds to the general questions, and transfers the calls when needed to the appropriate services.
The holder of this position needs to be able to work in both Canadian official languages i.e. French and English.

Detailed description of functions:
1) Security and access control at the Canadian Embassy, the Permanent delegation of Canada to the OECD (POECD) 15Bis POECD and Canadian Cultural Center

• Control people's access to the Canadian Embassy, the POECD and Cultural Centre and access to authorized vehicles in the parking lot.
• Control access at the official residence during special events
• Monitor cameras, intrusion and fire alarms.
• Investigate alarms to determine their validity.
• Perform technical searches, security palpations based on operational requirements, control and receive visitors wishing to enter the Embassy.
• Detect suspicious behaviors.
• Control and welcome expected visitors.
• Control the wearing of badges for employees and visitors upon arrival and at their workplace.
• Maintain an activity log (entries and exits of statutory work hours, visitor’s entries and exits, events, issuance and return of badges).
• Support the private company security guard at the embassy entrance.
• Accept and record anything found object until it is given to the military police officer on duty or to the Mission Security Officer.
• Assist with emergency calls.
• Accomplish all tasks assigned by his or her supervisor
• Perform any related duties as requested by the Duty Military Police member, Mission Security Officer or Military Police Detachment Commander.


2) Greeting and reception :

• Greet Canadian and French visitors and direct them to the various services.
• Receive mail and deliveries.
• Distribute various brochures of information.
• Answer standard calls and refer callers to appropriate departments.

Essential qualifications:
Candidates will initially be selected based on the essential qualifications relating to education, experience and the required linguistic profile. Qualifications constituting assets may also be taken into account for the screening of applications.
Candidates will have to clearly demonstrate, in their covering letter (650 words maximum in English and 750 words maximum in French), the manner in which they meet these criteria by explaining clearly and concretely how they meet each criterion of the essential qualifications and where appropriate, the asset qualifications. Please note that it is not sufficient simply to assert that one meets the requirements or to list current responsibilities. Candidates need to explain with concrete examples how they meet each required qualification.
Short-listed candidates will subsequently be assessed in relation to the qualifications with the help of tools such as written exam, interview, role-play, simulation exercises, and/or reference checks.
Education:
French baccalaureate or equivalent
Languages:
Excellent expression and understanding of French (both written and spoken).
Operational understanding and basic spoken English.
Experience :
• A minimum of one year of recent* (i.e. acquired within the last three years) working experience in physical security and access control in a public or private institution, in the armed or among law enforcement forces.
• Experience using current applications, such as Microsoft (Outlook, Word, Excel) and internet search engines.
Abilities :
• to work as a team
• to respond appropriately and quickly
• to set priorities and organize one’s work
• to manage difficult clientele
• to perform general office practices
• to lift material weighing up to 25kgs
• to work for long hours in stand-up position

Competencies:
• Client focus and service
• Adaptability and flexibility
• Team work and collaboration
• Discernment
• Detection of suspicious behavior

Asset Qualifications:
A preference may be given to candidates who, in addition to the essential qualifications, also possess the following asset qualifications. It is incumbent upon candidates to explain and demonstrate in their motivation letter how they meet these asset criteria:
Education:
• Higher education degree (equivalent to French baccalaureate + 2 i.e. a level 5 validated French diploma) or equivalent post-secondary degree, in security
• First aid certificate
Languages:
• Good knowledge of English both written and spoken
Experience:
• Working experience in domestic security
• Training in or practical exposure to self-defence or martial arts

If candidates satisfy the criteria listed in the asset qualifications, they must also clearly demonstrate how they meet these criteria in their motivation letter and/or CV in order for these to be taken into account.

Organizational Needs:
• Full-time position of 5 days a week from Monday until Friday
• Good physical condition (ability to stay in static position for the duration of a shift, to handle heavy parcels, to climb a few floors through stairways in case of an emergency alert, etc.)
• Staggered working hours
• Be able and willing to work overtime evenings or week-ends under short notice

Operational Requirements:
• Full-time position of 5 days a week from Monday until Friday
• Good physical condition (ability to stay in static position for the duration of a shift, to handle heavy parcels, to climb a few floors through stairways in case of an emergency alert, etc.)
• Staggered working hours
• Be able and willing to work overtime evenings or week-ends under short notice

Condition(s) of Employment:
• Reside in France and be authorized to work as an employee in France on a permanent basis;
• Ability to obtain and maintain a Canadian government security clearance at the level of "enhanced reliability”.

Area of selection:
This position is open to candidates who have their principal residence in France and are legally authorised to work in France permanently as an employee, who meet all of the pre-requisites, i.e. all the essential qualifications and potentially the asset qualifications, and whose applications are received by the closing date and time. Candidates must have their principal residence in France and their permanent work authorisation in France as an employee at the time of publication of this selection process. Important: The Embassy of Canada and POECD does not sponsor and does not assist people in any way in obtaining a residence or work permit. This position is also open to spouses and common law partners of Canada-based staff* posted in one of the three Canadian missions in Paris (Embassy of Canada, Canadian delegation to UNESCO and POECD), who hold a valid Canadian or French social security number, who meet all of the pre-requisites, i.e. all the essential qualifications and potentially the asset qualifications, and whose applications are received by the closing date and time. *Please note that should a spouse or common law partner of a Canadian based staff who resides in France under diplomatic status win the position, the offered contract duration will correspond to the determined duration of the diplomatic posting in Paris (CDD).

Important Notes:
How to Apply
• Please complete the online application form. Candidates must also upload their covering letter (650 words maximum in English and 750 words maximum in French) and CV.
• Candidates must clearly demonstrate in their covering letter how they possess the essential qualifications and, if applicable, the qualifications considered to be assets, by explaining clearly and concretely how they satisfy each criterion related to education and experience and linguistic profile with respect to the essential qualifications and, if applicable, with respect to each asset qualification.
• In their covering letter, candidates must also include the names, titles, email addresses and telephone numbers of at least three people, including at least two direct supervisors, who can serve as professional references for work experience acquired over the last three years.
• Third reference may be a client, academic reference or other supervisor.
• Any application missing any of the requested documents or requested information will be automatically rejected.


Important notes
• Communication for this process will be sent by email. It is the candidate’s responsibility to ensure that the contact information provided is correct and updated as necessary.
• Candidates who apply for this selection process must include an email address that accepts emails from unknown users (some email systems block these types of emails).
• Candidates selected at the screening stage will be invited to participate in the following steps of the evaluation process, which will include one or several components. The assessment methods may include written exams, interviews, simulation exercise, practical exercises and reference checks.
• All assessments without exception will be held at the Embassy of Canada, 130 rue du Faubourg Saint-Honoré in Paris 8. Candidates must be present in person.
• Assessments are planned as follows: 07&08 October 2020
• The costs associated with participation in this selection process will be the candidates’ responsibility. We do not reimburse any travel costs to and from interviews/exams, nor does it reimburse any relocation costs in the event of appointment.
• We do not directly or indirectly sponsor work permits and does not assist people in any way to obtain a residence or work permit.
• After the assessments, a list ranking the candidates according to the results obtained will be established. The positions will be offered to the top candidates based on the ranking.
• The results of this competition may also be used to establish a reserve list of candidates, valid for a period of twelve months, for openings of similar permanent or temporary positions at the same level to be filled at the Embassy of Canada or OECD Canadian permanent delegation.
• All employees hired locally are subjected to the locally-engaged staff employment conditions booklet for France and required to pay into the French social security system. However, employees hired locally who are Canadian citizens will pay at source Canadian income tax according to the tax Convention between France and Canada https://www.canada.ca/en/department-finance/programs/tax-policy/tax-treaties/country/france-convention-consolidated-1975-1987-1995-2010.html .
• For any question at any stage of the process, please send an email to paris-rh@international.gc.ca. This email address does not accept any applications, which must without exception, be submitted online.





Sorry, this vacancy is closed.

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