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Job Ref:
4196

Job Title:
EXTENDED - Human Resources Assistant

Salary:
USD $53,512

Vacancy type:
Indeterminate

Term Details:
This position is an LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in the United States of America.

Level:
Assistant

Classification:
LE-05

Location:
Washington, DC

Closing date for applications:
30-09-2020 at 23:59 UTC+1 / GMT+1

Summary of position:
Under the general supervision of the Common Service Delivery Point (CSDP) Human Resources Officer (HRO), the Human Resource Assistant (HRA) provides administrative and client support services for the staffing of client missions located in the United States, Caribbean and South America. The HRA supports staffing actions by assisting client mission hiring managers with the development of job announcements, by pre-screening applications, and by coordinating and scheduling exams and interviews. The HRA is responsible for using various HR software systems and databases. The HRA serves as a point of contact for candidates throughout the staffing process with respect to routine questions. As needed, the HRA prepares reports, conducts research, and maintains statistics for review by the HRO and client missions.

Essential qualifications:
Essential Qualifications
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their covering letter (750 words maximum) the manner in which they meet these criteria by explaining clearly and concretely how they meet each criterion of the essential qualifications and also, where appropriate, the qualifications considered assets. Please note that it is not sufficient simply to assert that one meets the requirements or to list current responsibilities.

Education
Successful completion of a community college program AND three years of recent human resources experience providing administrative support in a modern and automated human resources department.
OR
A Bachelor’s degree AND a one year of recent experience providing administrative support in a modern and automated human resources department.

Language
Fluency in English and French (oral and written)

Experience
• Experience providing front-line client service;
• Experience with electronic filing systems, data input and management and/or applicant tracking systems; and
• Extensive experience using Excel.


Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

Knowledge
• Knowledge of general HR principles and practices;
• Knowledge of Microsoft Office Suite including extensive knowledge of Excel
• Demonstrate integrity, respect and discretion;
• Effective communication in English and French, both oral and written.

Abilities/Competencies
• Adaptability and flexibility;
• Client focus;
• Effective interactive communication;
• Teamwork and cooperation.

Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.
• HR certification such as CHRP, PMP Human Resources Management, SHRM-CP or CEBS.

Organizational Needs:
-

Operational Requirements:
• Normal hours of work for this position are in accordance with Locally-Engaged Staff Regulations of 37.5 hours per week. The incumbent may be required to work overtime on occasional evenings, weekends and holidays.

Condition(s) of Employment:
• Candidates must have a valid work authorization covering the entire employment period. If the employment is indeterminate, the work authorization should be permanent or itself lead to a permanent work authorization.
• Before an offer of employment can be made, candidates must provide a local address as proof of residence in the specific city, region or country so that if selected, it will appear on the offer letter.
• Obtain and maintain a reliability rating (security clearance) from the Government of Canada which includes a criminal background check covering the entire employment period.

Area of selection:
The competition is open to internal and external applicants who are: • Living in the Washington Metropolitan area; • Employees of the Embassy of Canada in Washington, D.C.; • Spouses and dependents of Canada-based staff at the Embassy of Canada; • Employees of any Canadian Mission in the United States (Relocation will not be paid in any circumstance); • Legal residents or citizens of the United States; • Meet all of the essential requirements stated below; and • whose applications are received by the closing date. Please note that the Embassy of Canada in Washington, D.C. does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered on merit regardless of ethnic origin, religious belief, gender, age, sexual orientation, disability or any other irrelevant factor.

Important Notes:
How to apply:
•Candidates are required to upload a cover letter and CV in English or French. Applications which do not include the requested documents orinformation in the CV or cover letter will be rejected. Any additional information must be included as part of these two attachments.
•Candidates who are unable to submit their application due to technical difficulties must report these to: Not available! prior to the closing date. Failure to so will result in the application being rejected

Important Notes:
• Please do not use a tablet or cell phone to submit your application, as our on-line portal does not support mobile browsers. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates are entitled to participate in the recruitment process in the official language of their choice and to indicate their preferred official language in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Embassy of Canada in Washington, D.C. does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Embassy of Canada in Washington, D.C. which might arise in the 12 months following the completion of this recruitment process.
•Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture;
•Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination,as well as encouraging and supporting employees to learn and develop their skills and competencies.




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