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Job Ref:

Job Title:
Common Services Officer - Responsible for Infrastructure

39,800 TND gross + 13th month (income tax and CNAM/CNSS deductions at the source)

Vacancy type:

Term Details:
This position is a LES (Locally Engaged Staff) full-time position, subject to the Terms and Conditions of Employment for LES in Tunisia. Internal process - Only employees of the Embassy of Canada in Tunisia (indeterminate or term) can apply to this position.



Tunis, Tunisia

Closing date for applications:
18-01-2021 at 23:59 UTC/GMT

Summary of position:
Under the supervision of the Counselor (Management) and the Consul, the incumbent is responsible for infrastructure management, material management, and the management of procurement specific to the Chancery and the official residence in accordance with policy, guidelines and established procedures. The incumbent, responsible for infrastructure, works in close collaboration with different divisions of property services in Ottawa; he/she supervises a maintenance and cleaning team (maintenance technician, worker, and cleaner) and coordinates the interventions of the numerous specialized beneficiaries and public services in order to implement a rigorous and robust maintenance plan of residential real property. The incumbent collaborates closely with the team responsible for residential real property, the security and preparation team and with official residence personnel. He/she must assist all Embassy programs to ensure an optimal and secure use of property as well as the organization of Chancery and official residence events.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

• Diploma from a recognized university in administration or another discipline relevant to the position, or an equivalent combination of studies, training and professional experiences.

• Proficiency in French (oral and written);
• Proficiency in Tunisian Arab (oral);
• Good* knowledge of Arab (written);
• Good* knowledge of English (oral and written).

*Good is defined as being able to meet daily social requirements, being able to confidently manage basic social interaction including presentations and basic conversations concerning daily events, work and family, and managing limited work responsibilities, though help is necessary to manage complexities and difficulties.

• Experience in supervision of personnel and service beneficiaries;
• Elaboration of documentation relative to tenders and contracts;
• Recent experience with the negotiation with parties relating to the purchase of goods and services acquisition;
• Experience working in an office in an administrative role, in respect of standard office procedures.

Rated Requirements:

The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.

• Knowledge of project management practices, including scope, calendars, costs and risks;
• Knowledge of financial management;
• Knowledge of budgets, planning and forecasting;
• Knowledge of policy, guidelines and procedures related to property management applied at GAC;
• Knowledge of legislation and rules related to real property, including codes and norms related to security of persons and fire prevention;
• Knowledge of general office procedures such as text preparation and formatting, correspondence management, letters, emails, budgets and classification;
• Knowledge of the Microsoft Office suite (Excel, Outlook, Word).

• Able to direct the work of others, including contractors, professionals, etc.;
• Initiative and judgment;
• Professional integrity;
• Able to plan, organize and prioritize multiple requests;
• Teamwork and collaboration;
• Attention to detail;
• Able to work under pressure with strict deadlines;
• Efficient interactive communication.

Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.

• Proficiency in English (oral and written);
• Experience with SAP (FAS);
• Experience with PRIME and MRO.

Organizational Needs:

Operational Requirements:
• Must be available for occasional duties outside normal working hours (i.e. evenings and weekends);
• Normal work schedule: 37.5 hours/week (Monday to Friday);
• Limited possibility of telework.

Condition(s) of Employment:
• The successful candidate must be eligible to work and live in Tunisia;
• Candidates must have a valid work authorization covering the entire employment period. If the employment is indeterminate, the work authorization should be permanent or itself lead to a permanent work authorization;
• Before an offer of employment can be made, candidates must provide a local address as proof of residence in the specific city, region or country so that if selected, it will appear on the offer letter;
• A reliability rating (security clearance) is required to obtain this position at the Canadian Embassy in Tunisia and will be subject to audits. This rating must be maintained throughout the employment - loss of the latter employment is sufficient reason to dismiss the employee;

Area of selection:
This selection process is open to employees of the Embassy of Canada in Tunisia (indeterminate or term) who, upon applying, have the right to reside and work legally in Tunisia, who meet all the essential criteria and whose application files are received no later than closing date. Please note that the Embassy of Canada does not sponsor work permits directly or indirectly. The Government of Canada applies the principles of equal opportunity under the Charter of Rights and Freedoms of Canada. See “conditions of employment” and “important notes” sections for additional details. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Important Notes:
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French). Candidates have the right to participate to the hiring process in the official language of their choice and must indicate their official language preference in their application.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates must include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The Embassy of Canada in Tunisia does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Embassy of Canada in Tunisia which might arise in the 12 months following the completion of this recruitment process.
• For any questions relating to this selection process, please communicate only by email at the following address:
• Due to Covid-19, some delays may occur in the progress of this recruitment process. We are working hard to minimize any disruption.

How to apply:

• Please follow the link and complete the online application form.
• Candidates are also required to upload a cover letter and CV in English or French. Applications, which do not include all of the requested documents or information, will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to: prior to the closing date. Failure to do so will result in the application being rejected.

Sorry, this vacancy is closed.

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