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Job Ref:
4320

Job Title:
Contract and Procurement Assistant at the CSDP (Common Service Delivery Point)

Salary:
43.633 euro gross per year, plus benefits. You also benefit from training programs, teleworking and a multinational working environment where your well-being is important.

Vacancy type:
Indeterminate

Term Details:
This position is a LES (Locally Engaged Staff) full-time position, subject to the Terms and Conditions of Employment for LES in Belgium.

Level:
Assistant

Classification:
LE-05

Location:
Avenue des Arts 58, 1000 Brussels, Belgium

Closing date for applications:
01-02-2021 at 23:59 UTC/GMT

Summary of position:
Organizational context:

Based on the Common Services Delivery Framework, Common Service Delivery Points (CSDPs) provide operational services in finance, human resources, and contracting & procurement to a network of Canadian missions based in Europe and Africa.

Summary of duties:

Under the general supervision of the Contract and Procurement Officer, the Common Service Delivery Point Contract and Procurement Assistant is responsible for compiling, maintaining data and advising on basic materiel management, procurement and contracting activities for an assigned range of goods and services for identified regional client missions.

The type of services includes inputting and maintaining data, such as Purchase Orders in the Department's SAP-based financial management system; providing routine contracting and procurement advice and services including the processing and maintenance of contracting files, processing and reviewing received documentation. He/she also maintains established client relations with Canadian missions included in Global Affairs Canada’s network abroad.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications. It is not sufficient to simply state responsibilities or list the criteria they meet. Only those candidates who meet all the essential requirements and demonstrate this clearly within their application will then proceed to the next stage of the process.

Education:
- A university or post-secondary degree.
OR
- A secondary diploma combined with a significant professional experience of at least three (3) years in a similar position in a contract and procurement capacity.

Language:
- Ability to communicate effectively* in both official languages of Canada: English and French (speaking, reading and writing).

* “Communicate effectively” is considered to be the equivalent to B2 level per the Common European framework of reference for languages.

Experience:
Candidates must have:

1. At least twenty-four (24) consecutive months of significant experience within the last eight (8) years working in an office environment performing the following activities:
- Entering data in an enterprise resource planning software (ERP) such as SAP or similar;
- Research and compile data, identify and resolve discrepancies and verify documentation for completeness/accuracy;
- Using various word processing, data management and email software or systems such as Microsoft Suite;
- Adapt and apply organisational policies and management decisions to your area of responsibilities;
- Be a member of a team.

2. Minimum one (1) year of experience as a contracting and procurement assistant in either public or private sector in the last five (5) years.

3. Minimum two (2) years experience in providing corporate services to clients within or outside of an organization in the last eight (8) years.

Rated Requirements:

Applicants must also meet the rated requirements listed below related to knowledge, abilities and competencies. Methods of assessment of those requirements may include, but are not limited to written exams, interview, role-play, practical tests, presentations and / or psychometric assessments.

Knowledge:
- Knowledge of the Microsoft Office Suite (Outlook, Word and Excel including the use of formulas and graphics);
- Knowledge of standard contracting and procurement procedures and policies;

Abilities/Competencies:
- Effective interactive communication in French and English – (oral and written);
- Ability to organise and prioritise;
- Thinking skills and ability to find solutions to problems;
- Attention to detail (computing high volumes of data);
- Client Service Orientation/ effective interpersonal skills;
- Teamwork & cooperation;
- Adaptability and flexibility;
- Demonstrate integrity and respect;
- Show initiative and focus on action.

Asset Qualifications:
Preference may be given to candidates who meet the asset qualifications. Where applicable, candidates must clearly demonstrate how they meet the asset qualifications in their cover letter and CV.

- Experience working with the SAP software;
- Experience working in a multi-currency environment;
- Experience working in a government, the public sector or a large international company.

Organizational Needs:
- This position may require very occasional travel abroad. The successful candidate must have and maintain a valid passport.

Operational Requirements:
- Normal work schedule: 37.5 hours/week (Monday to Friday);
- Be able to work overtime with or without short notice on occasion;
- Be available for occasional duties outside normal working hours (i.e., evenings and weekends).

Condition(s) of Employment:
• Candidates must reside in Belgium at the time of employment offer is issued and for the duration of the employment. They must also have a valid work authorization covering the entire employment period. If the employment is indeterminate, the work authorization should be permanent or itself lead to a permanent work authorization.
• Upon applying, candidates must provide any documentation proving their right to reside and work in Belgium.
• Before an offer of employment can be made, candidates must provide a local address as proof of residence in Belgium so that if selected, it will appear on the offer letter.
• Candidates who hold visas, electronic A-cards or non-renewable documents, such as student visas, cannot apply for this job, unless they are exempted from the obligation to obtain a work permit.
• A reliability rating (security clearance) is required to obtain this position at the Embassy of Canada in Brussels and will be subject to audits. This rating must be maintained throughout the employment - loss of the latter employment is sufficient reason to dismiss the employee.
• Candidates must be admissible for travelling on an international level, even outside the European Union.

Area of selection:
This selection process is open to candidates who, upon applying, have the right to reside and work legally in Belgium, who meet all the essential criteria and whose application files are received no later than closing date. Please note that the Embassy of Canada does not sponsor work permits directly or indirectly. The Government of Canada applies the principles of equal opportunity under the Charter of Rights and Freedoms of Canada. See “conditions of employment” and “important notes” sections for additional details. Our organization offers an inclusive work environment where respect, teamwork and collaboration are part of our culture. Canada's missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies in this regard.

Important Notes:
How to apply:
• Please follow the link http://wfca-tpce.com/vacancyView.php?requirementId=4320& and fill out the online form.
• Candidates are also required to upload a CV and a cover letter in English or French.
• When applying, candidates must also download any document (e.g. copy of passport, photo ID issued by state authorities or other document) proving that they have the right to reside and work legally in Belgium.
• Our application processing tool allows you to download only two documents: the cover letter and the CV. Please include a copy of citizenship AND a copy of your work permit at the bottom of the cover letter.
• Applicants who are unable to submit their application due to technical difficulties must notify LES-E-Recruitment-BREU@international.gc.ca before the closing date. Failure to do so will result in their application being rejected.
• Applications which do not include all the requested documents or information will be rejected.
• Applications sent in paper format or directly by email to LES-E-Recruitment-BREU@international.gc.ca are not accepted and will not be considered.

Important notes
• Only applications submitted in one of Canada's official languages (English or French) are accepted.
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Communications for this process are sent by email. It is the responsibility of the candidate to ensure that the contact information provided is correct and updated as required.
• Candidates must include an email address that accepts messages from unknown users and regularly check their email inbox, including spam.
• Professional reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• Proof of educational qualifications will be required during the process.
• The Embassy of Canada in Brussels does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring special assistance in order to participate in written exams and / or interviews are asked to notify their needs by email to LES-E-Recruitment-BREU@international.gc.ca when applying.
• The results of this competition may also be used to establish an eligibility list of qualified candidates for similar job openings for indeterminate, determinate, emergency, full-time or part-time positions at any of Canada’s diplomatic missions in Brussels, which may arise within twelve (12) months following the completion of this competition.
• For any questions relating to this selection process, please communicate only by email at the following address: LES-E-Recruitment-BREU@international.gc.ca

Due to Covid-19, some delays may occur in the progress of this recruitment process. We are working hard to minimize any disruption.





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