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Job Ref:

Job Title:
Common Services Assistant (Property & Material)

149,183 TRY gross per year plus benefits

Vacancy type:

Term Details:
This position is a Locally Engaged Staff (LES) position, subject to the Terms and Conditions of Employment for LES in Turkey



Istanbul, Turkey (Consulate General of Canada in Istanbul)

Closing date for applications:
20-01-2021 at 23:59 UTC/GMT

Summary of position:
Under the direct supervision of the Common Service Officer the range of duties may include but not limited to:

•Performing a variety of Property / Procurement activities supporting all programs;
•Performing asset maintenance services required to support the real estate business line;
•Performing generating information and documentation for the contracting processes within the common services program;
•Performing a variety of administrative and financial functions in support of all programs;
•Performing a variety of Human Resources activities supporting all programs;
•Supporting ongoing program activities in the Common Service section;
•Responding to requests from internal and external clients by providing general information and/or front line assistance;
•Providing and/or creating information and/or documentation.

Essential qualifications:
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.


•Bachelor’s degree from a recognized university, OR an acceptable equivalent through the combination of education and work experience.


•Minimum two (2) years of recent* experience working in an office environment as administrative and/or accounting support;
•Experience in financial processes (e.g. invoice payments, processing claims for travel or hospitality, preparing contracting/financial agreements);
•Minimum two (2) years recent* working experience in customer service;
•Proficiency in Microsoft Office Suite, specifically Word and Excel.

* Recent is considered to be within the past seven (7) years *


•Fluency in English, spoken, written and comprehension
•Fluency in Turkish, spoken, written and comprehension

Rated Requirements:
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.


•Knowledge of administrative and financial processes, such as record keeping, expense management, budget tracking, and the preparation of reports; and
•Knowledge of computer software, including Microsoft Office Suite specifically Word and Excel;


•Ability to communicate effectively in English;
•Ability to interpret between English and Turkish, and to provide basic translations for written documents;
•Ability to analyze and compare information and correspondence, showing attention to detail, in order to provide input for reporting;
•Ability to work under pressure, plan, organize, coordinate priorities and prioritize multiple tasks to meet multiple competing demands and deadlines;
•Ability to work courteously and efficiently in a multinational team.

Competencies/Personal Suitability:
• Client focus
• Discretion, strong ethics, judgement, integrity
• Teamwork and cooperation

Asset Qualifications:
Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications in their cover letter and CV.


•The ability to work in French at an intermediate level in reading, writing, listening, speaking.


•Experience with a diplomatic/consular entity or international organization;
•Experience in project management, procurement and/or property/facilities management;
•Experience organizing the logistics surrounding events.

Education and Knowledge:

•Knowledge and proficiency in financial software packages (SAP);
•Knowledge of human resources services related Laws, rules and regulations);
•Bachelor degree from a recognized university with a major related to business administration, finance, or human resources.

Organizational Needs:

Operational Requirements:
•Must be able to work overtime on short notice on occasion.
•Must be available for occasional duties outside normal working hours (i.e., evenings and weekends).
•Ability and willingness to travel, including internationally.

Condition(s) of Employment:
•Right to work and live legally in Turkey;
•Able to obtain and retain an enhanced reliability clearance;
•Before a job offer can be made, applicants must provide an address in Turkey to prove their residence in that country. This address in Turkey will be indicated on the job offer letter of the selected candidate;

•Any job offer is subject to receipt of satisfactory employment and character references and the ability to obtain and maintain an Enhanced Reliability security screening including:
o a criminal record check
o National ID, professional and educational certificates
o Credit history check
o Reference checks

•Please note that Reliability Status must be maintained throughout your employment at the Mission, as failure to do so may result in dismissal.

Area of selection:
This position is open to individuals who are legally authorized to work in Turkey, and to employees occupying an indeterminate or term position at the Embassy of Canada to Turkey in Ankara and the Consulate General of Canada in Istanbul, who meet all of the essential qualifications and whose applications are received on or by the closing date. Please note that the Consulate General of Canada in Istanbul does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Important Notes:
How to apply:
•Please follow the link and complete the online application form. Candidates are also required to upload a CV and a covering letter. Applications which do not include all of the requested documents or information will be rejected.
•Candidates must demonstrate concisely in their cover letter how they meet the essential and asset qualifications. It is recommended that candidates structure their cover letter based on the sections outlined in the Essential Qualifications and in the Asset Qualifications (where applicable) in order to best demonstrate how these are met.
•Candidates who are unable to submit their application due to technical difficulties must report these to: prior to the closing date. Failure to so will result in the application being rejected.

Important Notes:
•Candidates are required to upload a cover letter and CV in English or French. Applications which do not include the requested documents or information in the CV or cover letter will be rejected. Any additional information must be included as part of these two attachments.
•Candidates who are unable to submit their application due to technical difficulties must report these to: prior to the closing date. Failure to so will result in the application being rejected.
•Communication for this process will be sent via email. It is the responsibility of the candidate to ensure accurate contact information is provided and updated as required.
•Candidates who apply to this selection process should include an email address that accepts email from unknown users (some email systems block these types of email).
•Candidates selected at the screening stage will be invited for further assessment. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment.
•Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
•Please note that the Consulate General of Canada in Istanbul, Turkey does not sponsor work permits directly or indirectly.
•If candidates need any special assistance in terms of attending interviews or participating in the interview process then please let us know whilst making the application.
•Salaries at the Consulate General of Canada in Istanbul are established and revised based on a mid-local market employer‎ policy.
•‎Gross salaries are paid to the employees who are in turn responsible to pay their income taxes to the Turkish Government at the end of the fiscal year.
•The Embassy of Canada in Ankara and the Consulate General in Istanbul do not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
•The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar openings at the Consulate General of Canada in Istanbul that could arise in the 12 months following the completion of this recruitment process.

Sorry, this vacancy is closed.

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