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Job Ref:
4327

Job Title:
Property Assistant

Salary:
ZAR 265,918 gross per annum, plus 13th month bonus.

Vacancy type:
Term/Indeterminate/Emergency

Term Details:
This position is a LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in South Africa.

Level:
Assistant

Classification:
LE-05

Location:
Pretoria, South Africa

Closing date for applications:
07-02-2021 at 23:59 UTC/GMT

Summary of position:
Under the supervision of the Common Services Officer (Property), the Property Assistant develops a program for the maintenance, repair, upkeep and security of all crown-owned and leased properties; maintains working relations with appropriate suppliers and contractors; liaises with owners of leased properties on maintenance and repair work; determines the service requirements to meet the needs of the mission's properties; gathers data for the development of the property budget and performs other duties.

Essential qualifications:
Essential qualifications
Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

Education:
• Minimum diploma in a related field (for example Built Environment or Business Administration) from a recognized post-secondary institution

Language:
• Fluency in English (written and oral)

Experience:
• Recent experience* in client service; liaising and working with clients (internal or external) in an office environment.
• Recent experience* working with a range of computer applications
• Recent experience* in planning and delivery of property management/maintenance services or in managing properties or supervising construction jobs

* Recent experience is defined as a minimum of three (3) years within the last 10 years.

Rated Requirements
The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral interview, role-play, practical tests, presentations and/or psychometric assessment

Knowledge of:
• Property management/maintenance techniques and principles
• Occupational Health and Safety principles

Abilities
• Effective Interactive Communication English – Oral and Written
• Ability to handle multiple demands and manage numerous files simultaneously
• Ability to get and stay organized (effectively manage time, tasks, workload)
• Ability to prepare and manage a budget
• Ability to plan and manage a project schedule
• Ability to effectively use Microsoft Office (Word, Excel, Outlook Mail), and web search engines

Competencies
• Client focus
• Commitment to Public Confidence
• Teamwork and Cooperation
• Focus on Quality and Details
• Effectiveness/Achievement Orientation
• Adaptability/flexibility

Asset Qualifications:
Preference may be given to candidates who have the following asset qualifications. If candidates meet the factors listed in the asset qualifications, they must also clearly demonstrate how they meet these factors in their covering letter and CV.
• Bachelor’s degree from a recognized university
• Previous experience working in a diplomatic mission, or in an international agency in managing Property or Procurement portfolios
• Experience working or studying in a North American or Western European Country or working with a North American or Western European organization
• Fluency in French (written and oral)

Organizational Needs:

Operational Requirements:
• Must be able to work overtime as required (sometimes at short notice)
• Paid leave & vacation might be limited during the high season i.e. from 01 July until 15 September
• Valid South African driver’s license

Condition(s) of Employment:
• South African citizenship, holder of a valid South Africa residence permit or otherwise legally able to work at the High Commission (please note The High Commission of Canada does not sponsor work authorizations directly or indirectly).
• Able to obtain and maintain a Government of Canada Reliability Status Clearance. Please note that the Reliability Status Clearance must be maintained throughout your employment at the Embassy as failure to do so may result in dismissal. This includes a criminal and credit background check.
• Ability to meet the medical requirements as defined by the employer. Candidate may be required to lift up to 32kgs, climb ladders/external stairs, work at heights or in confined spaces. Successful candidate(s) may be required to undergo a medical evaluation.

Area of selection:
Open to qualified applicants who are legally in a position to work for the High Commission of Canada in South Africa. This includes South African citizens, permanent residents, employees of the High Commission of Canada, and dependents/spouses of Canadian Based Staff, who meet all of the essential requirements stated below, and whose applications are received by the closing date. Please note that the High Commission of Canada in Pretoria, South Africa does not sponsor work authorizations directly or indirectly. The Government of Canada is an equal opportunities employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

Important Notes:
How to apply:
• Candidates are required to upload a cover letter and CV in English or French. Applications which do not include the requested documents or information in the CV or cover letter will be rejected. Any additional information must be included as part of these two attachments.
• Candidates who are unable to submit their application due to technical difficulties must report these to: LES-E-Recruitment-BRLIN@international.gc.ca prior to the closing date. Failure to so will result in the application being rejected.

Important Notes:
• Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our on-line portal. Candidates should only apply using a laptop or desktop computer.
• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates who apply to this vacancy should include an email address that accepts email from unknown users and regularly check their email, including spam folder.
• Reference checks will be sought for candidates that reach interview stage and may form part of the selection process.
• The High Commission of Canada in Pretoria does not reimburse any travel costs to and from interviews/exams nor does it reimburse any relocation costs.
• Candidates requiring any special assistance in attending exams or interviews are requested to inform us.
• The results of this recruitment process may also be used to establish an eligibility list of qualified candidates for similar term, indeterminate, part-time or full-time openings at the High Commission of Canada in Pretoria which might arise in the 12 months following the completion of this recruitment process.




Sorry, this vacancy is closed.

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